Attachment 1 Statement of Work.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

“Greenhouse Environmental Control and Drip Irrigation Installation”

Cropping Systems Research Laboratory (CSRL)

USDA-ARS, LUBBOCK, TX

May 26, 2026

STATEMENT OF WORK

Construction

1.0 CONTRACT PROJECT:

A. Project Title: “Greenhouse Environmental Controls and Drip Irrigation Installation”, Cropping Systems

Research Laboratory), Lubbock, TX 79415

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER / CONTRACTING SPECIALIST:

David Hildebrand (CO)

USDA, ARS, PA

Fort Collins, CO Email: david.hildebrand@usda.gov Phone: (970) 851-3741

b. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Dr. Yves Emendack

USDA, ARS, PA

3810 4th St.

Lubbock, TX 79415 Email: yves.emendack@usda.gov Phone: (806) 749-5560

c. LOCATION ADMINISTRATIVE OFFICER (AO):

Michael Wiggett

USDA, ARS, PA

2150 Centre Ave., Building D, Fort Collins, CO 80526

Email: michael.wiggett@usda.gov Phone: 970-492-7001

d. FACILITIES MANAGER/ LOCATION MONITOR (LM)

Shane Wludyka Facility Operations Specialists

USDA/ARS/PA/CSRL

3810 4th St.

Lubbock, Texas 79415 Email: shane.wludyka@usda.gov Phone: (806) 723-5210 mailto:david.hildebrand@usda.gov mailto:yves.emendack@usda.gov mailto:michael.wiggett@usda.gov mailto:shane.wludyka@usda.gov

e. AREA REALTY SPECIALIST / USDA LEASE CONTRACTING OFFICER (RS):

William “Will” Ross

USDA, ARS, PA

2150 Centre Avenue, Bldg. D, Room 3040 Fort Collins, CO 80526-8119 Email: will.ross@usda.gov Phone: 970-492-7071

f. AREA SAFETY AND HEALTH MANAGER (ASHM):

Dwayne Cordray

USDA, ARS, PA

2775 F & B Road College Station, TX 77840 Email: dwayne.cordray@usda.gov Phone: (979) 260-9663

g. ENGINEERING PROJECT MANAGER (EPM) Brian Dean

USDA, ARS, PA

2150 Centre Avenue, Bldg. D, Suite 330 Fort Collins, CO 80526-8119 Email: brian.dean@usda.gov Phone: (970) 492-7026

2.1 CSRL Mission Statement

The mission of the Cropping Systems Research Laboratory is to develop fundamental, long-range research programs in Plant Stress and Germplasm Development, Wind Erosion and Water Conservation, Cotton Production and Processing, and Livestock Issues. The overall mission is subdivided among four multidisciplinary research units. All major crops and soil types, and significant animal production exist within a 50-mile radius of the Laboratory. This diversity of cropping systems, soil types, and livestock industries allows Laboratory scientists the opportunity to relay their fundamental information directly to their applied counterparts in State Agricultural Experiment Stations, private industry, commodity organizations, and other user groups.

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a detailed technical proposal and detailed cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

Cont. on next page mailto:will.ross@usda.gov mailto:dwayne.cordray@usda.gov mailto:brian.dean@usda.gov

4.0 PROJECT REQUIREMENTS:

The Contractor shall furnish a detailed technical proposal and detailed cost proposal to provide material and labor to perform work as detailed in this SOW at USDA-ARS, Cropping Systems Research Laboratory, 3810 4th St. Lubbock, Texas 79415.

The contractor will provide a turnkey product to include, but not limited to, all materials as specified and the proper installation of all material and associated appurtenances for a correct and proper final result.

a. The Contractor will work with Facility personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements and specifications.

c. Materials and Installation shall meet the applicable sections of the Uniform Federal Guide

Specifications (UFGS). The UFGS specifications can be found listed on the Whole Building Design Guide Construction Criteria Base UFGS page at: https://www.wbdg.org/ccb/browse_cat.php?c=3.

d. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of contract award.

e. All codes and standards referenced in this specification will be to the edition of the references as detailed in this section. All materials and Work and Services to be performed under these specifications shall be in compliance with the Codes listed in this section or as determined by the authority having jurisdiction.

f. Davis Bacon Wage Rates apply to all construction contracts in excess of $2,000. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

g. Payment bid or other bonds may be required per the Contracting Officer’s bid package. Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance may also be required.

h. Shutoff of utilities, if required, shall be scheduled no less than ten (10) working days in advance.

i. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

j. Clean up and removal of all debris from construction site once job is completed.

k. Building(s) will be occupied while construction is ongoing. Contractor will schedule work with location in order to allow location to meet current research needs. See also 6.0 Schedule.

4.1 Bid Schedule:

a. Per 4.2.2.

4.2 Description of Work:

https://www.wbdg.org/ccb/browse_cat.php?c=3

4.2.1 Pre-Construction Services

Prior to Construction Notice to Proceed (NTP) the following submittals must be submitted to the Contracting Officer Representative (COR) for approval, unless otherwise determined by CO that submittals may be provided after NTP: October 1, 2026

a. Submittals for all Material used on the project and per Section 5.4.

b. Work Hours, per Section H.30 entitled, MAXIMUM WORKWEEK – CONSTRUCTION SCHEDULE. The work hours will include the daily starting and stopping time, and days of the week the Contractor proposes to carry out the work. Work Hours, unless otherwise approved by the location during bidding process, are 7:00 am to 4:30 pm Monday thru Friday.

c. Accident Prevention Plan/Site Specific Safety Plan.

1. Contractor shall submit a "site specific" Safety Plan to the Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are always to be under the control of the Contractor. Equipment, supplies, tools, and chemical products found not to be under the control of the Contractor or sub-contractor may be confiscated and delivered to the Contracting Officer.

d. Construction Cost Proposal presented in a cost break-out format resembling a Schedule of Values.

e. CPM Scheduling.

f. Individual Quality Control Plan is required on this project.

g. Individual Environmental Protection Plan is required on this project.

h. The Contractor shall provide to the CO a list of contract personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. As changes occur and additional information becomes available, the Contractor shall update the list.

i. Completion of all necessary Code reviews from all applicable City, Local, State and Federal entities.

4.2.2 Construction Services:

Reference section 7 also.

The Scope of this project includes all work that may be necessary to install a greenhouse environmental control system that will control climate and irrigation via automation. Any work not detailed below or not included in contractor proposal that is needed to accomplish the scope shall be treated as an unforeseen site condition and addressed using proposed change orders.

a. The Contractor shall have a general understanding of the installation of the following repairs and will satisfy all Local, State, and Federal requirements to perform the following work and provide material and labor to perform following work:

b. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

• Base Bid: Shall include all parts, labor, and warranty to install environmental controls, an automated drip irrigation system, install of new cooling system, and install of bug exclusion system for 2 Jaderloon Classic Gutter Greenhouses per the provided specifications.

Polyhouse #6 Jaderloon Classic Gutterhouses 30’x60’ Custom (Bldg. 40 and 41)

Environmental and Drip Irrigation Control System

Install Dual Zone Seed Controller from Wadsworth Controls that will control climate and drip irrigation systems in Polyhouse #6 and #7

Drip Irrigation System

• Install 10 zone automated drip irrigation system with moisture sensors for each zone

• Install Superdos 30 fertilizer injector

Cooling System

• Install new Konfort Kool wet wall system 58’ x 2’ x 6”

Bug Exclusion System

• Install new Bug Exclusion room 60’ x 8’ x 4’

Polyhouse #7 Jaderloon Classic Guttterhouses 30’x60’ Custom (Bldg. #41) Drip Irrigation System

• Install 10 zone automated drip irrigation system with moisture sensors for each zone

• Install Superdos 30 fertilizer injector

Cooling System

• Install new Konfort Kool wet wall system 58’ x 2’ x 6”

Bug Exclusion System

• Install new Bug Exclusion room 60’ x 8’ x 4’

4.3 Government Furnished Equipment\Services

a. The Government will be available to assist with the identification of possible other above ceiling or underground utilities but does not guarantee location of all utilities.

b. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits:

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition:

a. Contractor shall modify existing installations as needed to accommodate the new installation.

Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

b. Owner typically reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

c. Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical. Reference the remaining Contracting Package for more information.

5.3 Installation:

It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations, Industry Standards, ARS standards, and Local, State and Federal codes and standards.

Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals:

a. Provide all per 4.2.1.

b. Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review.

The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control:

The work performed under this contract shall be subject to continuous audit by the CO/COR/LM. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work.

Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities for protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall be documented on a “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

d. Contractor shall provide continuous monitoring for noise, dust, silica, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any anyone at CNRC exceed 75 db. Contractor shall provide to the Contracting Officer a written weekly update of the all test results and for proposed work for the subsequent two weeks (a two week “look-ahead”) involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside occupied space.

e. Contractor and sub-contractors shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

f. Contractor shall provide to the Contracting Officer for approval, copies of Safety Data Sheets (SDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

g. HOT WORK PERMITS: The Contractor will not be permitted to work without this permit when performing hot work.

1. A Hot Work Permit is required when cutting torch, welding, soldering and/or any other spark or heat producing equipment is to be used. A Hot Work Permit will be requested at least ten (10) working day in advance of the proposed work and will be issued only for the period necessary to perform such work. Hot Work Permit request form will be supplied by Owner during pre-construction meeting for this project.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR ten (10) working days prior to the need.

c. Contractor to provide its own toilet facilities unless otherwise approved by CO and location during pre-bid site visit.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplier and Contractor before, during, and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting, personal injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR or their designee

5.9 Cleanup:

The construction site shall be kept clean and free of debris at all times. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the warranty, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on workmanship.

b. Extended equipment warranty(s), if required above or in Specs and Drawings.

c. Operation and maintenance data. Include the following, if applicable:

1. Operation and maintenance instructions.

2. Parts list, with recommended parts inventory.

3. Legible schematic of all wiring diagrams of installed electrical equipment, including control equipment, and changes made in the work including any in field modifications,

4. Copy of field pull sheet wiring as built notes. Pull sheets to include wire numbers and colors.

5. Submit parts catalog and show evidence of local parts inventory with complete list of recommended spare parts. Manufacturer of original equipment shall produce parts.

d. Release of liens.

e. Employee payroll\time sheets

f. Invoice

6.0 Project Schedule: The Contract time for this project is 75 days from Construction Notice to Proceed issued by Contracting Officer.

Project Images: Images 1