Attachment_1_Statement_of_Work.pdf

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Bureau of Land Management

Kingman Field Office

Statement of Work

Project Title: Burro Creek Recreation Site Janitorial Contract

Purpose:

Maintain the Burro Creek Recreation Site for five days per week, Friday through Tuesday, annually. The purpose of the work project is to provide safe, clean, properly operational and visually pleasing recreation site for the public. Protect the natural and structural resources and prevent any possible safety and health problems from occurring.

Scope of Work:

The Contractor shall provide all necessary management, supervision, labor and supplies (other than Government Furnished Property), required to perform the janitorial and maintenance services for the Burro Creek Recreation Site (see Appendix 3). Required services include the following items:

Cleaning Two (2) Public Facilities (Restrooms) – Required tasks associated with cleaning these two (2) facilities include thoroughly cleaning all toilets, sinks, fixtures (mirrors, partitions, toilet paper/paper towel holders, and door handles), water fountains, storage shelving, and floors. Each restroom has three (3) flush toilets, one (1) urinal, two

(2) supply closets, one (1) drinking fountain, one (1) foot wash, and two (2) trash receptacles.

Collecting Trash and Removing Trash – Required tasks include emptying ALL trash receptacles weekly from October 1 through April 30 and every two weeks from May 1 through September 30 when any trash exists in the container, removing all litter and waste from the entirety of the campground, bagging and tying all waste (litter or trash from receptacles), wiping down trash container lids on a monthly basis, and sweeping off concrete slabs where trash receptacles are affixed to on a monthly basis. Trash shall be removed from the site and hauled to the Stephens Ranch and placed in the one (1) six (6) yard metal dumpster.

Cleaning 23 Individual Camp Sites, 1 Group Site, and Day Use Area – Required tasks include hosing off all concrete slabs located within the group site and day use area, raking site areas, cleaning all picnic tables regularly, and regularly removing ash from fire-rings and grills after camper or day use.

Cleaning 2 Supply Closets – Required tasks include removing all supplies from the closet, watering the closet down, and sweeping out the closet to minimize dust on a quarterly basis. The closets shall be kept free of spilled contaminants and shelves shall be orderly so supplies can be easily reached.

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The Contractor or Contractor employee shall provide a physical presence on-site as needed to meet the scope of work as outlined above. Required days of service are Friday through Tuesday.

Service at the site is required prior to 12PM daily to ensure that interaction between the Contractor or Contractor employee and the recreational user is kept to a minimum. This means having a minimum of one responsible person physically present at the site to maintain appropriate physical condition of the property and cleanliness of facilities during that time.

The janitorial and site maintenance work specified under Deliverables below are acceptable minimum standards. The Contractor or Contractor employee is required to inspect the site and facilities throughout each day and perform cleaning and site maintenance work as needed to ensure a pleasing, neat, clean appearance.

Period of Performance:

Base Year September 10, 2026 – September 9, 2027 Option Year One September 10, 2027 – September 9, 2028 Option Year Two September 10, 2028 – September 9, 2029 Option Year Three September 10, 2029 – September 9, 2030 Option Year Four September 10, 2030 – September 9, 2031

Location:

The Burro Creek Recreation Site (see Appendix 1) is located adjacent to Burro Creek in Mohave County, Arizona, approximately 17 miles southeast of Wikieup, Arizona. The entrance is located one mile south of the Burro Creek Bridge on U.S. Highway 93, then

1.5 miles west via the paved access road.

The Stephens Ranch (see Appendix 2) is located in Mohave County, Arizona, approximately 7 miles north of Wikieup, Arizona. The entrance is located at milepost

117.9 on the east side of U.S. Highway 93.

Site Visit Information: A site visit will be conducted on July 22nd at 7am. RSVP to attend by 5pm on July 21st by contacting Matthew Driscoll, Outdoor Recreation Planner, at (928)352 – 5729 or by email at mdriscoll@blm.gov.

Government Furnished Property (GFP):

A. Supplies-

1. BLM will furnish supplies to the Contractor for the direct performance of this contract. These items include, but are not limited to the following:

Name Tags Toilet Paper Hand Soap Pumice Stones Paper Towels Disinfectant Spray Bottles Bleach (Sodium Hypochlorite) Drain Opener Mop Buckets w/attachment Brooms 5-gallon Buckets

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Scrub Pads Scouring Powder Sponges Deodorant Cakes Mops Garbage Bags Water Hoses Rakes Tools for Minor Repair Irrigation Replacement Parts Shovel Miscellaneous Hand Tools N-100 Particulate Respiratory Mask

2. The Contractor shall maintain a 30-day stock of supplies. The Contractor shall notify the project inspector (PI), park ranger, or COR named in this document of the need for supplies. BLM personnel shall deliver supplies to the Contractor within 7 days following notification by the Contractor as to need for the supplies.

B. Services- The Government shall provide the following services for the direct performance of this contract:

1. Training that is directly related to the performance of the contract such as safety and equipment operation.

2. Manuals and instructions for the maintenance and repair of Government furnished equipment and property.

3. Recreation Site rules and regulations.

C. Facility-

The Contractor or Contractor employee shall use the pump house and the supply closet connected to each restroom at the Burro Creek Recreation Site for storage of the Government Furnished Property used to perform the services under this contract.

Deliverables:

As stated in the scope of work above with the following minimums:

Daily Minimum*

The Contractor or Contractor employee shall:

a. Clean the flush toilets, grab bars, urinals, stall doors, main entrance doors, sink basins, mirrors, and drinking fountains with an appropriate solution of cleaning agent and water to remove all dirt, stains and foreign material and then wipe dry. The towels, rags, sponges, water, etc. used to clean toilets and urinals shall not be used to clean sinks, drinking fountains, grab bars, or doors.

b. Fill the toilet paper dispensers

c. Empty and clean sanitary napkin receptacles with a disinfectant

d. Sweep facility floors and concrete sidewalks of all foreign material

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e. Sweep spider webs from all walls and ceilings

f. Remove all unauthorized graffiti from the walls if it can be easily scrubbed away, if action is required other than scrubbing, notify the PI.

h. Check all drains, unclog all stopped or sluggish drains and ensure they are clean and functioning properly, and notify the PI if more than minor maintenance is needed.

i. Hose off the dump station slabs of foreign material and report any damage to the PI.

j. Patrol the recreation site and keep it free of all litter, glass, and other debris. Litter picked up would be placed in trash bags provided by the Government.

k. Be alert for and inspect all building facilities for mechanical failure, including water valves, spigots, dump stations, septic systems, and perform minor maintenance on plumbing fixtures, etc. as needed. Take whatever remedial action is necessary to correct or prevent further damage concerning malfunctions and notify the PI.

* These services shall be required more than once per day if visitors jeopardize the sanitary conditions in the restrooms. This is dependent upon the size of visitor crowds and type of visitor use.

Weekly Minimum

The Contractor or Contractor employee shall:

a. Wash the walls, stall partitions, and light fixtures with a solution of water and a cleaning/disinfectant agent and rinse clean in order to remove foreign material. Mop the floors with a solution of water and a cleaning/disinfectant agent to remove foreign material.

b. Clean the fire-ring grills within one inch of the bottom ring by removing all cold ash and unburned material from the fire-rings. The collected ashes shall be placed in garbage bags in the garbage cans and removed to the dumpsters at the BLM Stephens Ranch.

c. Obliterate all rock-lined fire rings that accumulate as a result of user construction. The collected ashes shall be placed in garbage bags in the garbage cans and removed to the dumpsters at the BLM Stephens Ranch.

d. Clean picnic tables and benches with a solution of water and a cleaning/disinfectant agent to remove foreign material and stains.

j. Be alert for and inspect all water system facilities for mechanical failure, including generator, pumps, breaker switches, and propane tank prior to activation of the pump.

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Take whatever remedial action is necessary to correct or prevent further damage concerning malfunctions, notify the PI of any issues, even if corrected.

Monthly Minimum

a. Clean the trash container lids so that they are free of dirt and foreign material with a solution of water and a cleaning/disinfectant agent.

b. Sweep all dirt, debris, and foreign material from trash container concrete pads. If necessary, use a solution of water and a cleaning/disinfectant agent to remove other foreign material or debris.

Trash Collection

The Contractor or Contractor employee shall:

a. Empty all garbage cans and replace all liners if any trash exists as follows:

October 1 through April 30 – As needed weekly

May 1 through September 30 – As needed once every two weeks

b. Bag, tie, cover, haul and dump all collected garbage into the dumpster at the BLM Stephens Ranch. The Contractor or Contractor employee is responsible for all trash transported on State and County roads from the recreation site, and the transportation and disposal of waste in accordance with Federal, State and Local Laws.

Personnel:

The contractor shall be responsible for the performance of the work and the overall management and coordination of this contract, and is required to act as a central point of contact with the PI and subsequently BLM.

In the performance of these required services, the Contractor or Contractor employees shall present a favorable image in their communications with the public in their appearance, general conduct and on-the-job behavior at all times.

Identification of Contractor Employees – The Contractor shall provide to the Contracting Officer (CO), within five (5) calendar days after beginning performance of work, a list of all employees who shall perform under this contract. This list shall include the full name of each employee.

The Contractor shall notify the CO in writing of any addition, deletion or change within two (2) working days following such change. The BLM shall furnish identification tags that the Contractor employees are required to wear.

Control of Contractor Employees. Assignment, transfer and reassignment of Contractor personnel shall be the prerogative of the Contractor, however when the Government directs, the

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Contractor shall relieve any person who endangers or disrespects life, property or national security.

The Contractor shall contact the PI at least once a month to discuss the conduct of the work and alleviate any minor misunderstandings that may arise during the performance of the work. The Contractor shall be available to take immediate action to have deficiencies corrected, if required, that may called to his/her attention. The designated PI for the purposes of this contract is:

Matthew Driscoll, Outdoor Recreation Planner

Bureau of Land Management, Kingman Field Office

Security:

The contractor shall safeguard all Government property at all times.

Key Control – The contractor shall establish and implement methods of ensuring that all keys issued to the Contractor or Contractor employee by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor may be required to replace, re-key or reimburse the Government for the costs or replacement of locks, cards and re-keying. The Contractor shall report the occurrences of a lost key to the CO no later than one (1) hour after discovery of the loss. The Contractor shall prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by the Contractor’s employees to permit the entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. Immediate family members of contract employees, other than other Contractor’s employees, are not authorized access to secured work areas.

Emergency Situations:

The Contractor shall notify appropriate authorities listed below in the event of emergency situations (e.g. structural fire, public disturbances, disasters, criminal actions, property damage, personal accident, fatalities, etc.). The Contractor shall also contact the PI or BLM Kingman Field Office at 928.718.3700 during the hours of 8:00 a.m. through 4:30 p.m., Monday through Friday, excluding Federal Holidays. Document all information in writing pertinent to any vandalism including vehicle identification and license number.

Emergency Telephone Numbers:

Medical 911

Vandalism/Mechanical BLM-Kingman 928.718.3700/1.800.637.9152

Wildfire AZ Dispatch Center 928.777.5700

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Mohave County Sheriff Kingman 928.753.0753

AZ Dept. of Public Safety Kingman 928.753.5552

KRMC Hospital Kingman 928.757.2101

Under no circumstances shall the Contractor or Contractor employees approach any visitor who appears to be violating any rules or regulations of the Site in an attempt to correct the violation.

Rather, the Contractor shall notify the PI or BLM, Kingman Field Office as soon as possible.

The Contractor shall promptly notify the PI of any unsafe working conditions and equipment that is not in good working order.

Miscellaneous:

Visitor/Public Contact – During normal business hours, on-site uniformed BLM personnel or the Campground Host shall handle visitor management and public contact. In the absence of a BLM personnel/Campground Host or after normal business hours, the Contractor or Contractor employee may be asked questions by visitors relating to fees and regulations. The Contractor shall provide those visitors with directions to the recreation site rules and regulations that shall be posted at the restrooms and pay station.

Conduct – The Contracting Officer may direct the Contractor to remove any employee from the site who is not performing the various services in the best interest of the Government.

Conservation of Utilities – The Contractor shall be directly responsible for instructing employees in utility conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

Equipment Operation – The Contractor or Contractor employee shall operate all equipment in a manner consistent with its intended purpose and exercise care to avoid unnecessary wear, tear or damage. Promptly notify non-routine maintenance and repair needs to the PI.

Continuity of Services – Continuity of the services provided by this Statement of Work must be maintained without interruption.

Lines of Communication – Lines of communication shall be open between Contractor and the COR and PI for questions or clarifications regarding these services. Requests for services outside the scope of this contract shall be referred to the CO.

Contractual Issues – Contractual issues may arise during this contract period. The CO shall be initial point of contact in resolving such issues.

Removal of Government Furnished Materials or Supplies – No Government furnished materials, supplies, equipment, or property shall be removed from Government facilities or property.

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Alterations to Government Property – The Contractor employee shall not alter the physical structure of any Government owned property.

Inspection:

FAR 52.246-4 Inspection of Services – Fixed Price (AUG 1996)

(a) Definition."Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default

(End of clause)

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The COR will complete site visits twice per month to verify compliance with the contract requirements. If any work is found to be incomplete or below the required quality standards, the Contractor shall be given three (3) days to complete rework.

The Government reserves the right to conduct site inspections at any time.

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Appendix 1: Project Location Map

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Appendix 2: Stephens Ranch Location Map

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Appendix 3: Site Overview