Attachment 1 Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project

General Information

1.0 Scope of Work

2.0 Background

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

Project Boulder Ranger District Nederland Garage Door Repair

General Information

1.0 Scope of Work

The Boulder Ranger District needs servicing, repairing and replacing of various parts their commercial garage doors. This work includes, but is not limited to, the following:

- Full commercial garage door hardware overhaul to restore function, safety, and longevity.

o Servicing all barrels and hoods, replacing springs and other associated hardware, and completing a full system test ensuring 100% functionality of all six garage doors.

o Existing garage doors are to remain.

- Removal and replacement of five industrial duty hoist operators.

- Installation of five commercial grade infrared safety sensor systems.

- There are (4) 10’x10 doors, (1) 8’x8’ internal door, and (1) 12’x12’ door.

2.0 Background

The Nederland Work Center Engine Bay is located in Nederland, CO. There are various existing garage door components that are not functioning properly and need servicing, repairing, and/or replacing.

3.0 Technical Requirements / Tasks

The contractor shall install the garage doors components according to State and Federal laws and regulations.

All work must occur between 0800-1700, Monday through Friday, and no work shall occur on weekends or Federal holidays.

Contractor must ensure that they do not interfere with U.S. Forest Service fire operations and personnel, which may occur in the work area. Contractor must allow Forest Service personnel, engines and equipment to come and go at any given moment. Contractor must submit a proposed plan on how they will allow Fire operations to continue during construction.

Contractor must ensure that doors do not remain open after working hours and can be secured.

Definition of Pay Items:

Base Items (BI):

1. Base Item No. 1 – Mobilization

a. This base item consists of all preparatory work and operations necessary for the movement of personnel, equipment, supplies, and incidentals to the project site, and for all other work and operations that must be performed or that cause costs to be incurred prior to beginning work on the various items on the project site. This base item applies to work included in the base items only.

b. Warranties are required for all materials, parts, and labor for a 1 year min.

c. Payment shall be made at the contract lump-sum price.

2. Base Item No. 2 – Full Servicing (Repairing and Replacing) of Barrel and Hood Components

a. This base item includes the repair of six (6) barrels and hoods, and all associated hardware, including disassembly, spring removal replacement and installation, fine-tuning bearings and end guides, removal of existing safety edges and associated parts (to be replaced with photo eye sensors), full re-assembly back onto existing doors, and performance of a full system test to ensure 100% functionality. Existing garage doors are to remain.

b. There are (4) 10’x10 doors, (1) 8’x8’ door, and (1) 12’x12’ door.

c. This base item consists of all materials, personnel, labor, equipment, hardware, and supplies to ensure 100% functionality of the interface between garage door operations and barrel and hood components.

d. All removed associated parts from this line item must be hauled off-site to a state-approved

Landfill or recycled.

e. Payment shall be made for each servicing of barrel and hood components. All work necessary to ensure 100% functionality of the garage door/barrel and hood interface are incidental to this line item.

3. Base Item No. 3 – Removal and Replacement of Industrial Duty Hoist Operators

a. This base item includes the removal and replacement of five (5) industrial duty hoist operators, including the performance of a full system test to ensure 100% functionality. All newly installed hoist operators must be bolted through the total thickness of the concrete block wall. Replacement hoist operators must be LiftMaster Gearhead Hoist 501 Logic 5.0 (LiftMaster GH501L5), or approved equal.

i. Product must be right-hand mount, left-hand drive; ¾ Horsepower; 115 Volt, Single-phase.

ii. Product must meet UL 325 Safety Standards.

iii. Install must include a 3-button station with open/close/stop and maintenance alert

(LiftMaster 3-Button Indoor Surface Mount Station (NEMA 1) 02-103-L), or approved equal).

iv. Product must be include solenoid actuated brake

v. Product must be compliant with infrared safety sensor system technology to be installed in Base Item No. 4.

b. There are (4) 10’x10 doors and (1) 8’x8’ door.

c. This base item consists of all materials, personnel, labor, equipment, hardware, and supplies necessary to remove and replace industrial duty hoist operators.

d. All removed associated parts from this line item must be hauled off-site to a state approved landfill, or recycled.

e. All electrical work and wiring needed to connect and ensure function of the new hoist to the existing electrical for the existing hoist is incidental to this work item.

f. Payment shall be made for each hoist operator removed, replaced and tested for 100% functionality. All work necessary to perform the above tasks are incidental to this line item.

4. Base Item No. 4 – Installation of Commercial Grade Infrared Safety Sensor Systems, 10’x10’ Doors

a. This base item consists of the installation of five (5) commercial infrared safety sensor systems, including but not limited to bell wire, mounting brackets, and all other hardware necessary for installation on both sides of each garage door. Safety sensor system must be LiftMaster CPS-U Commercial Grade Photo Eye/Safety Sensors, or approved equal.

b. There are (4) 10’x10 doors and (1) 8’x8’ door.

c. This base item consists of all materials, personnel, labor, equipment, hardware, and supplies necessary to install all components of the infrared safety systems.

d. All electrical and wiring work needed to connect and ensure function of the new sensor systems is incidental to this work item.

e. Payment shall be made for each infrared safety sensor system installed. All work necessary to perform the above tasks are incidental to this line item.

The garage doors and openers are assumed to be original. The building was constructed in 1997. The inside component conditions cannot be known until they are opened for servicing. If issues are found beyond the SOW but still within scope, modification discussion can occur for differing site conditions.

The contractor must install and/or service garage door components safely and according to State and Federal laws and regulations. The installation company is responsible for removing and disposing of old components that are to be replaced. The company is responsible for completing this work within 30 days of starting the work. The Contracting Officer’s Representative will inspect the work after completion for final inspection.

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specification and provisions of the contract.

The Contractor shall provide complete and accurate activity records throughout the duration of the contract and provide the Government with legible, readable copies of such records upon completion of a unit of work on the contract, and prior to or accompanying the invoice.

The contractor is responsible for always maintaining safe operations. The Forest Service is not responsible for the safety of the Contractor nor any operators or assistants. The Contractor shall provide and maintain work procedures which will safeguard the public and Government personnel, as well as the Contractor’s own personnel. The Contractor shall be expected to use reasonable safety procedures and equipment while operating on National Forest lands.

Government Inspection and Acceptance The Contractor must notify the COR upon completion of installing the doors. The COR may inspect the site up to 15 days following completion of work to verify work was performed according to contract requirements. If the contractor fails to meet the specifications, the contractor must rework the site(s). The COR must be notified of work completion prior to submitting invoice.

4.0 Government Furnished

The contractor will need to schedule a date and time to meet the COR or Government Technical Monitor for this contract. There are electrical, water, and restroom facilities on site for contractor use as it pertains to this contract.

5.0 Deliverables / Schedule

Key Deliverables Item No.

Deliverable / Item Title

Description Frequency Delivery Format

Due By

1 Schedule A schedule outlining the proposed repair timeline, from mobilization to demobilization

Before work begins

Via email to COR

14 days before work is intended to begin

2 Material Submittals

Submit all materials for this contract to the COR, including but not limited to:

- Industrial Duty Gearhead Hoist Operator Product

- Commercial Grade Photo Eye / Safety Sensors Product

- Proposed Design for Hoist Operator Attachment System

- Plan to allow for Continuous Fire Operations During Repair

Before work begins

Via email to COR

14 days before construction is intended to begin

3 Accident Prevention Plan

Submit a site-specific accident prevention plan to ensure contractor and public safety

Before work begins

Via email to COR

7 days before work is intended to begin

4 Warranties Warranties for materials, parts, and labor for a 1-year min.

Before Final Payment

Via email to COR

Before Final Payment

6.0 Travel

The project location is in the Engine Bay in the U.S. Forest Service Nederland Work Center, located at 534 Ridge Road, Nederland, CO 80466. The contractor will not be permitted to stay overnight on site.

7.0 Contractor’s Key Personnel

Contractor Representative: The contractor shall provide a contract representative for the performance of work.

The name of this person and an alternate(s) who can act for the contractor when the contractor is absent should be designated in writing to the Contracting Officer.

Certification and Personnel Requirements: The contractor and employees shall be experienced in servicing, repairing, and replacing various components associated with industrial garage doors. The contractor and employees shall be proficient in following the specifications of the contract. The contractor installing the garage door under this contract must meet all State of Colorado and Federal licenses and requirements. Personnel employed by the Contractor must be briefed and trained in service and safety techniques.

8.0 Security Requirements

The contractor must coordinate with the COR, Government Technical monitor, or other designated U.S. Forest Service personnel for daily access to the project site.

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards N/A

Attachment

Pictures of the doors were requested.