Statement of Work

BLACKFEET AGENCY

BLACKFEET ADULT DETENTION CENTER

BROWNING MONTANA - BUILDING #126 ROOFING PROJECT

BACKGROUND

Building #126 at Blackfeet Agency is a two (2) section roof, separated by a parapet wall, adult detention building built in 1970. The building has an estimated total footprint of 9500 square feet. It is estimated the roofing has not been replaced since it was constructed. The low ¼” in 12” sloped main roof, drains toward the scuppers located at of the corners of the roof through the parapet walls of the perimeter, with the assistance of crickets. The roof has 1 interior drain in the small section and no interior drains on the large section which appear to have contributed to significant water damage to the building. The roofs contain skylights and multiple vents and penetrations for HVAC or other equipment.

OBJECTIVES

The first objective of this Statement of Work (SOW) is to define and establish a general scope of services necessary for a roofing system removal and installation of a new fully adhered eighty (80) mil Thermoplastic Polyolefin (TPO) roofing system. Repair any water damage to roof system and roof drainage system. The Bureau of Indian Affairs (BIA), through a contract, will provide for a new, warranted roofing system on a two

(2) section roof on building 126.

SCOPE

The Branch of Facilities Management and Construction will provide construction funding for removal and proper disposal of the existing roofing systems and installation of a fully adhered roofing systems to include insulation, to prevent leaks and future roof draining issues for building 126 at the Blackfeet Adult Detention Building. The construction work shall be based on the approved proposal from the selected vendor. All construction work will adhere to applicable federal, state, and local codes, including approved drawings/plans and specifications. The roofing shall carry a thirty (30) year warranty. The reuse of any existing items shall not be allowed unless it is approved by the BIA and a cost savings consideration is agreed on.

TASKS

• The contractor shall provide all labor, equipment, and materials to complete the project in accordance with the attached plans and specifications.

• The contractors shall provide detail cut sheets/specifications of all materials to be approved by the BIA used for the new roofing systems to ensure materials meet project specifications.

• No portion, pieces or accessories of the existing roof shall be salvaged or reused. The reuse of any existing items shall not be allowed unless it is approved by the BIA and a cost savings consideration is agreed on.

• The Contractor shall permanently remove all obsolete and/or unused equipment from the roof that is not needed or is damaged beyond repair. If any essential equipment that is damaged and needs to be repaired/replaced the contractor shall bring the situation to the COR’s attention to notify the CO for direction on how to proceed.

• The Contractor will provide performance bonding and professional and contracted services for the construction of the new roofing system. The Contractor shall submit the Contractor’s performance and payment bonds and liability insurance certificates within ten calendar (10) days of contract award.

• The Contractor will provide all labor equipment and materials necessary to install a fully adhered TPO roofing system to include insulation which drains to the existing drain fixtures. Drain fixtures may also need replacing to seal roofing system. This will be the responsibility of the contractor to determine and provide all labor, equipment and materials for the drain replacement.

• The Contractor will provide all labor equipment and materials necessary to perform the selective demolition of the existing roof system.

• The contract shall obtain all required state, local and tribal permits and clearances for the purpose of selective demolition (the removal and proper disposal of the old roofing material) of existing roofing system and the installation of new roofing system as required in the project plans and specification.

• The Contractor will provide all labor equipment and materials necessary to install new roof jacks to all roof penetrations.

• The Contractor will provide all labor equipment and materials necessary to install new flashing, counter flashing, drip edge, and coping associated with the roofing system.

• The Contractor shall comply with applicable Codes and Standards adopted by the BIA for the work covered in this SOW including adherence with SECTION 075400 - THERMOPLASTIC MEMBRANE ROOFING specifications (attached at the end of this SOW), but are not limited to the following:

• Federal Health and Safety Codes and Standards, OFMC, revised September 11, 2009

• Performance Specifications for Energy and Water Conservation Requirements for Housing Rehab.

• Organizational Abbreviations:

AISC American Institute of Steel Construction ASTM American Society for Testing Materials IBC/IPC International Building Code/ International Plumbing Code IRC International Residential Code NEC National Electrical Code NFPA National Fire Protection Association UL Underwriter’s Laboratories

• The Contractors shall comply with the Davis-Bacon Act and payment of not less than the applicable prevailing wage rates for the locality established by the Department of Labor for the project locale.

• The Contractor shall contact and comply with the “Tribal Employment Rights Ordinance” (TERO) and is responsible for applicable local Tribe, TERO fees and any other applicable tribal taxes in addition to applicable state taxes, if any. (406) 338-7887

• The Contractor shall determine the eligibility of contractors to perform the work required within their contracts. A check of the Debarred and Suspended Contractors list must be performed before all contracts are entered into.

• The Contractor will be responsible for the inspection and quality controls of the construction work as it progresses. At least one full-time inspector shall be employed to perform this service and shall be available throughout the entire construction performance period. Daily construction reports will be submitted on a weekly basis.

• The Contractor shall perform daily on-site surveillance checks of the work to ensure that the work is progressing and proceeding as planned and that its inspector and construction management team are appropriately administering the work.

• The Contractor shall chair weekly progress meetings at the project site. Key stakeholders and the Contracting, officials shall be allowed to attend these meetings for the purpose of being informed about the progress of construction.

• The Contractor shall coordinate the on-site visits with the BIA COR so that both parties can be on-site at the same time.

Delivery

• Submit all documentation, to include the following items in digital copies of shop drawings, test certificates, material samples or other submittals required under the construction contract prior to the start of any work associated with submitted material.

• Quality control plan shall be submitted and approved 2 weeks before start of the project.

• Request for Information shall be submitted and approved 2 weeks before start of the project.

• Change Orders request shall be submitted and approved 2 weeks before start of the project.

• Minor Modifications shall be submitted and approved 2 weeks before start of the project.

• The Contractor shall provide Construction contractor monthly payment requests, construction

Subcontract’s cost breakdown (cost schedule) and progress schedule.

• The Contractor shall provide monthly delinquent payroll reports Construction contractor and lower tier subcontractor payrolls reports.

• Reporting timeline for all reports is to begin upon mobilization, including digital Daily Construction

Reports, digital Monthly Progress Reports, Interim and digital Final Inspection Reports.

• As-Built drawings prepared as *.pdf files and submitted upon acceptance of the final inspection of completed work.

• The Government requires digital Daily Status Reports and Weekly Progress Reports from contractors in order to monitor progress and ensure compliance.

• The Contractor shall provide the BIA with digital files of the O&M Manuals and Warranties.

• The Contractor shall prepare and submit to the BIA COR the “Substantial Completion of Construction

Project Report.” An example will be provided by the Contracting Officer.

• The Contractor shall be responsible for the closeout of the contract with the Contractor. Closeout procedures shall conform to 48 CFR 4.804-1, 48 CFR 4.804-4 and 48 CFR 4.804-5 procedures for contract closeouts. The BIA COR shall be provided with a copy of the signed original prepared by the Contractor, documenting the closeout.

• Submit one copy each of the above items to the BIA.

• Retain one copy of the above on the project site until completion of construction. Distribute these copies as directed by the BIA.

• The Contractor shall retain digital copies of each submittal for their use and review and provide a digital copy to the BIA and project manager/COR.

• The Contractor shall provide all warranties required under the construction contract.

Government-Furnished Property (GFP)

• None

Security Considerations

• Contractor shall provide the BIA with a list of personnel working on the project.

Travel

• Not applicable

Special Material Requirements

• Material and equipment storage and security is the responsibility of the contractor.

Other Unique Requirements or Considerations

• The structure will be occupied during this project. Safety for those entering and existing the building shall be provided by the contractor, and the Agency Facilities Manager as well as the COR shall be notified of the safety provisions for approval.

• The Contractor shall contact BIA, for questions or discussions regarding technical matters relative to the services required. The Contractor will contact the BIA, on all other matters.

• Any changes to the Task items which create a change in the building design or construction schedule, or cost shall be submitted to the BIA by the Contractor, for review and approval.

• The BIA will review and approve the Construction Contractors Construction Schedule and Schedule of Values and allow the BIA to review the proposed schedules.

• The BIA will review and approve Contractor’s Quality Assurance Plans and provide a copy of the plan to the BIA for information, review and comment.

• The BIA will review and approve construction Contractor’s Accident Prevention Plan and provide a copy of the plan to BIA for information.

• The BIA will participate in weekly meetings, the final inspection(s) and the punch list inspection(s).

• The BIA will also make periodic site visits at critical times during the construction process.

• Only the BIA CO is authorized to make changes to the funding or scope of work in the construction contract.

• The BIA will review and approve the Construction Contractor’s Construction Schedule and Schedule of

Values and allow the BIA to review the proposed schedules.

• Egress traffic, street access, building access and BIA employee parking shall not be encroached upon.

• Contractor shall not be allowed inside the building without passing a background investigation.

• After award and during pre-con meeting, if the contractor foresees a need to access the interior of the structure, then a background investigation will become necessary. The contractor or his employees will not be allowed into the building unless a favorable adjudication is presented to the BIA after the background investigation is completed.

• The contactor shall provide their own sanitary services.

• Contractor shall provide their own water closet. The contractor shall be responsible for security and storage of equipment and materials.

• Debris shall be picked up daily and not allowed to be blown free from site.

Place of Performance

• Department of the Interior, Bureau of Indian Affairs, Browning, Montana 59417

Period of Performance

• Acceptable working hours are 07:30 a.m. to 5:00 p.m. Monday through Friday. Working weekends will be by request only and approved by the COR and/or the Agency Facilities Manager w/ COR’s concurrence.

• This project shall be completed sixty (60) calendar days after Notice-to-Proceed letter is issued.