Attachment 1 Statement of Work.pdf

ATTACHMENT 1 June 22, 2020

STATEMENT OF WORK

Conservation of Ten Historic Books Adams National Historical Park

Project Background

The collection contains personal artifacts, furnishings, decorative art, books, and papers belonging to four generations of the Adams Family. The park maintains the home of the Adams family including, John Adams and his son John Quincy Adams, the second and sixth presidents of the United States, Charles Francis Adams and Henry Adams and Brooks Adams. The homes are listed on the National Register of Historic Places. It is one of the very few presidential homes in which all the artifacts are original and belonged to members of the family. The family’s library, included in the park museum collection, includes approximately 14,000 volumes of historic and rare books.

These books are in need of cleaning and stabilization. A lack of conservation treatment will result in continued deterioration. Permanent and irreparable damage will result in removal of the books from the exhibit, making them inaccessible to visitors and research scholarship, in addition to the information preserved within these books.

The majority of the work shall be performed off-site in the conservator's studio in a facility that meets National Park Service fire, safety, and security standards. This work shall include all of the conservation work and documentation work (including digital photography) associated with this project. Conservation work shall primarily consist of ensuring that the historic books are clean, stabilized, and appropriately housed.

The preliminary on-site work shall involve preliminary examination of books, fine arts quality packing of the books by the contractor who shall then transfer the objects to a contractor-supplied vehicle for transport. After off-site conservation of the books is complete, contractor shall return books to Adams National Historical Park, with their supplied transport, in order to deliver the treated objects for NPS staff to replace in their original locations. All work shall be performed in accordance with American Institute for Conservation Standards. Contractor shall present a certificate of insurance in the coverage amount of $50,000 including coverage for when collection objects are in transit and when objects are located off-site during project printed with archival-pigmented inks.

Purpose

The purpose of this effort is to provide documentation and conservations services on paper-based artifacts (books) from the Adams National Historical Park.

SCOPE OF EFFORT

Contractor will provide Project Management: schedule, coordinate, oversee, and manage conservation treatment of single or groups of books. Contractor will provide all personnel, materials, and facilities to examine the books and provide a written treatment proposal.

Ten books have been identified as needing critical repairs in order to stabilize them.

Work treatments may include: Surface cleaning, reducing or removing surface soil using dry cleaning techniques, using aqueous, chemical or physical conservation treatments. Repair bindings, sewing boards, and replacing faded and fragile leather, mend tears and guard folds in exterior leaves.

A. Packing/Transport- The contractor shall provide the NPS with all labor, supplies, and materials necessary to complete the work outlined below:

The contractor shall retain/return the original housing in which the objects were sent to the contractor, but rehouse the objects in newly created museum-quality housings. The contractor shall pack the materials for safe transport and return to the Contracting Officer's Representative (COR) after all project work is complete.

B. Phase I- Treatment and Cost Proposals

1. Examine all objects and prepare a treatment proposal. The treatment proposal will include:

the existing condition, photographic documentation, details of proposed treatment, including methods, materials and equipment to be utilized and estimated time for treatment.

2. The Contractor shall submit treatment proposals to the Contracting Officer’s Representative

(COR) for approval, in writing, prior to beginning treatments.

Books Needing Treatment:

1. ADAM 21271 Printed book Author: Dickens, Charles Imprint: London: Chapman and Hall, 1863 Title: A Tale of Two Cities Dimensions: 205 x 135 mm No. of Pages: 392

Current Condition: Poor

The volume is bound in a full cloth publishers' case binding with design stamped in blind on the covers and title in gold on the spine. The cloth is dirty and abraded; it is worn through at the board corners, split in the joints and has losses at the head and tail caps. The case is detached from the text block and the upper cover is mostly detached from the rest of the case. A Charles Francis Adams bookplate is adhered to the front pastedown. The sewing is broken. Pages are dirty. Many pages are foxed and discolored.

Requested conservation treatment:

Packing and Round-trip transportation of books. Provide written and photographic documentation before and after treatment. Surface clean text block edges and pages where necessary to reduce surface dirt. Mend tears and guard folds only where necessary. Construct a custom-fitted Microclimate box to dimensions of volume. Title on box.

2. ADAM 6988 Printed book Author: Goodrich, S.G. Imprint: Cincinnati: Roffe & Young, 1832 Title: A System of Universal Geography Dimensions: 252 x 152 mm

No. of Pages: 920

Current Condition: Fair/Poor

The full cloth binding is dirty and worn. The cloth is scuffed and torn on the upper cover, and the spine is missing. The front internal hinge is partially broken. The pastedowns and flyleaves are discolored and foxed. The first front flyleaf has a loss at the tail edge. The second front flyleaf is inscribed in manuscript ink to J. Q. Adams by the author. The sewing appears to be intact. The pages are dirty around the edges and a few have small tears. Some leaves are discolored and foxed. A few leaves are uncut at the head.

Requested Conservation Treatment:

Packing and Round-trip transportation of books. Provide written and photographic documentation before and after treatment. Surface clean pages to reduce surface dirt. Mend tears and guard folds where necessary with Japanese paper and starch paste. Repair binding by rebacking using airplane linen and/or Japanese paper toned with acrylic pigments. Re-adhere covering material on front cover. Construct a custom-fitted Microclimate box to dimensions of volume. Title on box.

3. ADAM 6308 Printed book Imprint: London: 1864 Title: Report of the Arguments:

Attorney General v. Sillem and Others. Dimensions: 240 x 160 mm No. of Pages: 856

The volume is bound in a full leather laced-in binding with false raised bands, lines tooled in blind on the spine and covers, and a gold stamped leather label on the spine. The covers are detached. The leather is powdery and has lost most of its surface layer on the spine. The title page and front flyleaves are attached to the upper cover, and several leaves are detached from the back of the volume. The leaves are dirty, acidic and brittle. Several leaves are detached. A Charles Francis Adams bookplate is adhered to the front pastedown.

Requested Conservation Treatment:

Packing and Round-trip transportation of books. Provide written and photographic documentation before and after treatment. Surface clean text block edges and outermost pages to reduce surface dirt. Treat as necessary to remove bookplate and readhere to new pastedown. Reattach outermost leaves. Rebind in a full cloth case binding. using airplane linen toned with acrylic pigment. Construct a custom-fitted Microclimate box to dimensions of volume. Title on box.

4. ADAM 10957 Printed book Author: Montgomery, James Imprint: Boston: T.

Bedlington, 1825 Title: The Works of James Montgomery, Vol. 2 Dimensions: 145 x 90mm No. of Pages: 216

The volume is bound in a full leather binding with gold tooling and a leather label on the spine.

The leather label is detached and has losses. The leather is broken in the joints and worn along the board edges. The endcaps are missing, and the leather is insect damaged at the head of the spine. The pages are dirty and foxing throughout. A John Quincy Adams bookplate is adhered to the front pastedown.

Requested Conservation Treatment:

Packing and Round-trip transportation of book. Provide written and photographic documentation before and after treatment. Surface clean text block edges and outermost pages to reduce surface dirt. Repair binding by rebacking. Re-use spine if possible. Reattach spine label.

Provide a custom-fitted Microclimate box to dimensions of volume. Title on box.

5. ADAM 6713 Printed volume, Catalogue of English Coins, Author: Sotheby & Co.

Imprint: J. Davu & Sons, 1847, Dimensions: 230x15x10mm, No. of Pages: 92

The volume is bound in a full cloth publisher's binding with laced-on boards, using embossed cloth. There is a gold stamped leather title label on the spine. The covers are dirty and worn.

The front joint is broken, and the spine is partially detached. There is a small loss to the spine at the head of the volume. The inner hinges are broken. The bookplate of Charles Francis Adams is on the front pastedown and a manuscript ink inscription from Ammi Brown is on the front flyleaf. Some pages have notations. Surface dirt throughout.

Requested Conservation Treatment:

Provide written and photographic documentation before and after treatment. Reattach boards.

Surface clean binding and pages to reduce surface dirt. Repair inner hinges. Repair binding.

Reattach original spine. Provide custom-fitted archival box to dimensions of volume. Title on box.

6. ADAM 6714 Printed volume, Catalogue of the Very Extensive, Choice, and Valuable Collection of Medals Author: Sotheby, Imprint: 1819, No. of Pages: 70, Dimensions:

210x14x10mm.

The volume is bound in a half leather binding with marbled paper sides and gold tooled lines.

The binding is dirty and worn overall. The leather is desiccated, and the board corners are exposed. The joints are broken, the front cover is partially detached, and the spine piece is missing. The inner hinges are partially broken. The bookplate of Charles Francis Adams is on the front pastedown. The text block has surface dirt and foxing throughout.

Requested Conservation Treatment:

Provide written and photographic documentation before and after treatment. Disbind (retain sewing). Surface clean pages to reduce surface dirt. Mend tears and guard folds. Repair binding. Construct a custom-fitted archival box to dimensions of volume. Title on box.

7. ADAM 6715 Printed volume, Catalogue of Coins and Medals, Author: Stanley Imprint:

1834 Dimensions: 230x145x10mm No. of Pages: 136

The volume is bound in a half leather binding with marbled paper sides. The cover is dirty and worn overall. The leather is desiccated and powdery and the board corners are exposed. The front joint is partially torn at the head. The front inner hinge is broken. The bookplate of Charles Francis Adams is on the front pastedown. The text block consists of machine-made paper, sewn through the fold onto recessed cord supports which are laced into the boards. The sewing and board attachment are intact. Notations in black and red ink.

Requested Conservation Treatment:

Provide written and photographic documentation before and after treatment. Surface clean binding and pages to reduce surface dirt. Repair front inner hinge. Reinforce joint on front cover.

Reinforce board corners. Consolidate leather. Construct a custom-fitted archival box to dimensions of volume. Title on box.

8. ADAM 7199 Printed volume, Nouveau Voyage Dans Les Etats-Unis, Tom. 1, Brissot, J.P. Imprint: Paris, 1791, Dimensions: 205x130x36mm, No. of Pages: 275.

The volume is bound in a full leather binding using mottled calf. The cover and spine are tooled in gold. Separate leather labels for the title, author, and volume are present on the spine. The title label has small losses. The cover is dirty and worn overall and the cover boards are warped. The leather is desiccated and powdery in some areas and the board corners are exposed. The front and back joints are broken. The bookplate of John Quincy Adams is on the front pastedown. Pages are dirty, discolored, lightly foxed, and cockled overall.

Requested Conservation Treatment:

Provide written and photographic documentation before and after treatment. Surface clean pages to reduce surface dirt. Humidify and flatten cover boards. Mend tears. Repair binding.

Reinforce board corners. Construct a custom-fitted archival box to dimensions of volume. Title box.

9. ADAM10801. Printed volume, Oeuvres du Seigneur de Brantome, Tom. 15, Imprint:

1740 Dimensions: 133x83x27mm. No. of Pages: 366.

The volume is bound in a full leather binding. The cover is dirty, worn, abraded, and light damaged overall. The upper joint is broken and the spine is partially detached. The leather is desiccated and powdery and the board corners are exposed. A fold out plate protrudes from the text block. Pages are dirty and foxing.

Requested Conservation Treatment:

Provide written and photographic documentation before and after treatment. Disbind (retain sewing and board attachment). Surface clean pages as needed to reduce surface dirt. Clean and refold plate to fit within the text block. Mend tears. Repair binding. Reinforce board corners.

Consolidate leather. Construct a custom-fitted archival box to dimensions of volume. Title on box

10. ADAM 10844 Printed volume, Oeuvres Completes de Mme la Barone de Stael, Tome IV, Author: Necker de Saussure Imprint: Paris, 1820 Dimensions: 170x105x47mm, No. of Pages: 487.

The volume is bound in a half leather binding with marbled paper sides. The leather is desiccated, powdery, and blackened in some areas. The covers are dirty, worn, and abraded overall. The spine piece is detached, blackened, and brittle, but extant. Leather spine labels are no longer legible. The bookplate of Charles Francis Adams is adhered to the front pastedown.

Pages have surface dirt and light foxing throughout.

Requested Conservation Treatment:

Provide written and photographic documentation before and after treatment. Fill loss on half title pages. Repair binding. Consolidate leather

Phase II- Treatment and Documentation

1. Complete conservation of artifacts in accordance with approved treatment proposals.

2. Provide a copy of all treatment reports. At a minimum the report shall include:

identification information; a detailed description of the actual treatment methodology and materials: results of any testing conducted; recommendations for storage, housing and exhibition following treatment; and certification that the work was conducted in accordance with the code of Ethics and Standards for Conservation of Historic and Artistic Works.

3. Provide before, during and after treatment photographs. Electronic files should be submitted as preservation master (high quality), color TIFF images.

Points of Contact:

The Contracting Officer’s Representative (COR) is Patty Smith The Project Manager is Kelly Cobble

Deliverables

The Contractor shall submit the work in stages, to the Contracting Officer’s Representative (COR) for review and approval, before proceeding to the next phase. Those review stages are specific to presentation and content as follows:

A. Conservation Treatment Proposal: a hard copy of the proposal and a digital copy on gold archival DVD (due within 45 days of award).

B. Conservation Treatment Report: a hardcopy of all written treatment documentation and a digital copy on gold archival DVD of photographic documentation (due upon completion of the conservation treatment effort).

The Contractor shall provide all written documentation, photographs, and all items to:

Patty Smith, Contracting Officer’s Representative, Adams National Historical Park, 135 Adams Street, Quincy, MA 02169. 617-774-1722.

At least ten days prior to delivery, the Contractor shall contact the COR and advise of the exact dates and arrangements made for delivery.

Review and Approval

The COR will notify the Contractor, in writing, of approval or rejection, citing any deficiencies and corrections requested, within 10 calendar days of receipt of the deliverable.

Time For Completion

All work, including review and approval, shall be completed seven months from date of award.