Attachment 1 - Statement of Work.pdf

U.S. Customs and Border Protection U.S. Border Patrol – Tucson Sector

Statement of Work (SOW) Equine Farrier Service

1. BACKGROUND:

The Customs and Border Protection (CBP), Office of Border Patrol (OBP) is responsible for providing farrier services for approximately one hundred and thirty- two (132) horses that are utilized by the Tucson Sector Horse Patrol Units. The number of horses may be subject to increase or decrease due to retirement or changes in the needs of the service.

2. SCOPE:

The contractor shall provide all labor, supervision, necessary equipment and supplies to facilitate the farrier services for an estimated 132 government owned horses at various locations listed in section 7 and as requested by the Contracting Officer Representative (COR). The contractor shall be located within southern Arizona.

3. APPLICABLE DOCUMENTS:

All required Federal, State and Local laws, licenses and regulations that are applicable for this type of service. It is the responsibility of the contractor to be in compliance/current with all applicable laws and licensing requirements.

4. SPECIFIC TASKS/REQUIREMENTS:

4.1 Farrier Knowledge

4.1.1 Contractor will be required to have knowledge of horse anatomy, confirmation, and common lameness issues.

4.1.2 Contractor will be accomplished and knowledgeable in various forms of specialty shoeing.

4.1.3 Contractor will understand local environmental factors and the effect of these on the horse’s hooves.

4.1.4 Contractor will have knowledge of the different styles and types of shoes in order to know which shoes are appropriate for an individual horse and the operational environment.

4.1.5 Contractor will have knowledge of proper hoof balance based on the horse’s confirmation and any known lameness issues.

4.1.6 Contractor will have the knowledge to identify and treat problems and deformations of the hoof. These problems will be brought to the attention of the Horse Patrol Supervisor, the Horse Patrol Instructor, or their designee.

4.1.7 Contractor will be able to follow instructions and advice from veterinarians.

Attachment 1 – Statement of Work – 70B03C26Q00000057

4.2 General requirements

4.2.1 Contractor will provide the units within Tucson Sector with a valid means of contact.

4.2.2 Deviation from the requested services, procedures, material, shoeing schedule, or specification will be approved by the COR or their designee.

4.2.3 Contractor will report any problems or abnormalities associated with the horse(s) to the

Horse Patrol Supervisor, Horse Patrol Instructor, or Horse Patrol Agent.

4.2.4 Contractor will re-perform any unsatisfactory farrier services, as determined by the COR, Horse Patrol Supervisor, or veterinarian within seventy-two (72) hours of notification at no additional cost to the government.

4.2.5 Contractor is responsible for any costs or damages suffered to the Government (i.e., veterinary costs, etc.) that are the result of negligence.

4.2.6 Contractor shall furnish all equipment necessary to perform the shoeing requirements listed in section 4.3.

4.2.7 Contractor will be responsible for 100 percent of the work performed. The contract recipient cannot win the award and then sub out the contract work to other entities. The contract recipient can hire additional employees who will work in conjunction with the contract recipient during each shoeing. At no time is a student or trainee allowed to perform the farrier services on the Border Patrol horses

4.3 Shoeing Requirements

4.3.1 Contractor will schedule with the Horse Patrol Supervisor or their designee the shoeing of horses on a 5–6-week rotation.

4.3.2 Contractor will be required to provide all sizes of horseshoes necessary to complete the shoeing process.

4.3.3 Scheduled horse shoeing requires removal of all four horseshoes.

4.3.4 Prior to beginning the shoeing process, the horses will be evaluated to examine the worn shoes and the current movement of the horse.

4.3.5 The following is a description of the services required by the contractor, which includes removing the old shoes, trimming the hooves, and re-shoeing the horse.

o The shoes must be removed by cutting or straightening the clinches.

o The nails in hoof wall are to be removed.

o The contractor will check for excessive wear in existing shoes.

o The contractor will trim each hoof, so the foot is balanced, heels are the same height, and the angle of the foot is in alignment to the pastern.

o The contractor will check the horse’s legs for imperfections and conformation defects which may affect the movement of the horse.

o The contractor will clean the hoof and trim the frog.

o The contractor will perform any preventive hoof maintenance as needed.

o The contractor will shape each individual shoe to fit the hoof while leaving plenty of room for growth and contraction and flexion of the hoof.

4.3.6 The contractor will coordinate and work with the TCA Sector veterinarian for any corrective shoeing. All costs associated with the corrective shoeing are included in the contract price per horse. Corrective shoeing can be ordered for the following conditions (this is not an all-inclusive list):

o Bruised sole o Abscesses o Navicular disease o Ring bone/ Side bone o Coffin bone fractures o Cracks/ Seedy Toe o Sheared Heels o Contracted Heels

4.3.7 Contractor will respond verbally to the Horse Patrol Supervisor or their designee within twenty-four (24) hours of notification that a horse has thrown/pulled a shoe. The contractor will then have ninety-six (96) hours to replace the shoe.

4.4 Documentation:

4.4.1 Contractor will maintain a log for each horse. At a minimum the log will contain:

o Date horse shod o Type of shoe used o Any behavioral problems of the horse.

o Any lameness corrections of the horse.

4.5 Inspection

4.5.1 The COR, Contracting Officer, or their designee shall on a random basis, review the performance/quality of the services completed by the contractor.

4.5.2 Inspections shall be conducted in a manner so as not to delay contractor work.

4.6 Performance Issues

4.6.1 COR, Contracting Officer, or other designated individual shall receive, check, and verify complaints related to the Contractor.

4.6.2 Contractor will be notified of any problems within their area(s) of responsibility as well as necessary corrective action(s).

4.6.3 Contractor will be responsible for repairing or correcting identified problem(s) in a timely manner.

4.6.4 Failure to meet the requirements of the contract or repair/correct any identified problems will result in follow-on action by the Government, up to and including termination of the contract.

5. REPORTS AND BILLING

5.1.1 Contractor will be responsible for submitting their invoices into the automated invoice processing system, IPP Smart Government Invoicing, at the end of every month.

5.1.2 The invoice will contain at a minimum: the contract number, the date of service, number of horses, and total cost. The total cost will be the same for every month as the total number of shoeings will be totaled for a period of one year at the price quoted by the vendor. This total will then be divided by 12 months to determine the monthly billing amount. For example:

• 52 weeks per year divided by six weeks for each shoeing = 8.67 (9) shoeings per year

• 132 horses x 9 shoeings = 1188 shoeings per year

• 1188 x $90 per horse = $106,920 per year

• $106,920 divided by 12 months = $8,910 per month billed on invoice

Note: this is only an example and does not reflect actual pricing.

6. DELIVERABLES AND DELIVERY SCHEDULE:

6.1 Contractor will be required to shoe, including corrective shoeing, or trim all designated horses in consecutive days on a five to six-week basis.

6.2 The contractor must be available within the agreed upon appointment time set up by the COR or the Supervisory Border Patrol Agent.

7. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION:

The Government will provide the contractor’s work area (Shoeing location), which includes a hitching post and shade for the contractor and contract personnel to use while performing the services.

8. PLACE OF PERFORMANCE:

The place of performance shall be at the following locations:

o AJO – 851 North Highway 85, Why, Arizona 85321 o CAG – 1. 14189 W. Earley, Casa Grande, AZ 85122 (Primary)

2. San Miguel Forward Operation Base, Federal Route 19, Mile Post 2 Tohono O’Ddham Nation o DGL – 1051 Lawrence; Douglas, Arizona 85607 o NCO – 2136 Naco Highway, Bisbee Arizona 85603 o NGL – 1500 W. La Quinta Road, Nogales, Arizona 85621 o SON – US Forest Ranger Station, Canelo 76 Membrillo Lane, Elgin AZ 85611 o TUS – 1. Montana Ranch, Buenos Aires National Wildlife Refuge, Arivaca, Arizona. 2.

Sasabe Compound, 41455 South Sasabe Hwy, Sasabe, AZ 85633. 3. Tucson Station, 2430 S. Swan Rd. Tucson AZ 85711 o WCX – 200 South Rex Allen Jr. Road Willcox, Arizona 85643.

o Kansas Settlement Facility, 3293 East Kimzey Road; Wilcox, Arizona.

Shoeing locations may be changed throughout the contract period but will be limited to 50 miles from the original shoeing location.

9. PERIOD OF PERFORMANCE:

The period of performance for this effort shall be for one (1) year from the date of award with four (4) one-year options, as follows:

Base: July 15, 2026 – July 14, 2027 Option year 1: July 15, 2027 – July 14, 2028 Option Year 2: July 15, 2028 – July 14, 2029 Option Year 3: July 15, 2029 – July 14, 2030 Option Year 4: July 15, 2030 – July 14, 2031

10. SECURITY:

During all operations on Government premises, the Contractor and/or Contractor’s personnel will comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The contractor will not enter any area to which access is restricted, unless specifically authorized, in writing, by the SBPA.

11. SPECIAL CONSIDERATIONS:

11.1 Contractor shall be responsible for the actions of all employees. Each employee of the contractor shall have a form I-9 (Employment Eligibility Verification) completed and verified. See contract for details.

11.2 Contractor shall assume all responsibility for any injuries incurred by them or their employees while performing the farrier services.

11.3 Changes to the SOW

No changes to the specifications, cost increases, or alterations to the terms and conditions shall be incurred without the prior execution of a written modification by the Contracting Officer (CO)/ Specialist. The CO is the only individual with authority to amend a contract.

11.4 Additional Personnel

The contractor shall request and receive prior approval for any person(s) other than the qualifying contractor to access the facility and provide the required services.

11.5 Travel

Contractor is responsible for their travel and/or that of their personnel to and from the facility and to any alternate shoeing location within fifty (50) miles of the original shoeing location.

11.6 Licensing Requirements

The contractor will possess ten (10) years’ experience as a professional farrier. The contractor will provide reference letters as to their experience and knowledge of farrier work.

11. POINTS OF CONTACT/BILLING:

The following individuals are identified as POCs for this procurement action unless otherwise superseded in writing.

To be determined at time of award.