Attachment 1 Statement of Work.pdf

United States Department of Agriculture

Agricultural Research Service

STATEMENT OF WORK

Relocation and Installation of Two Large Walk‑In Freezer/Cooler Units

USDA‑ARS – Central Crops Research Station 13223 US Business 70 West Clayton, NC 27520‑2128

Onsite Contact: Matt Krakowsky – (919) 418‑8825

Table of Contents

Statement of Work: 3

Inspections and Completion: 6

Site Visit: 6

Utilization of Bio-Based Products: 7

Recycling: 7

Safety: 7

Detailed Bid: 7

Contractor Responsibility: 7

Material / Submittals: 8

Installation Procedure: 8

Damage to Property: 8

Inspection and Acceptance: 8

Project Schedule: 8

Work Hours: 8

Project Contacts: 9

Photos of the Concrete Pads and Freezers: 10

For the work covered in this Statement of work, the Contractor shall furnish all labor, materials, and supplies to install permanent electrical infrastructure to support two refrigeration coolers at the USDA‑ARS Central Crops Research Station. The coolers are already on site and currently positioned in a temporary location.

They must be relocated to their designated permanent placement on the newly constructed concrete slabs at USDA‑ARS – Central Crops Research Station 13223 US Business 70 West Clayton, NC 27520‑2128

All work must comply with applicable federal, state, and local electrical codes.

All work shall be completed in accordance with all local, state, and federal codes and regulations. All work shall also meet the requirements of the ARS Facilities and Design Standards (P&P 242.1). All work shall be accomplished in a professional manner and in accordance with good workmanship and acceptable practice.

Contractor is responsible for inspecting the site and for determining the exact dimensions of the project. All dimensions provided in this document are approximate. Contractor is expected to participate in a site visit to view firsthand the details and complexities involved with the renovation described in this SOW (see Site Visit section below).

Contractor shall obtain at own expense all permits, licenses, and inspections required by all local, state, and federal authorities. Contractor shall submit written specifications for all materials and supplies to be used and included in the bid.

Contractor shall notify and schedule utility outages at least 24 hours in advance.

During work, contractor shall maintain a safe work area around the site of repair and clearly mark danger areas with cones and safety tape. Contractor shall secure all openings from weather intrusion during the demolition and installation work. All unused and demolition materials shall be removed from the site by the contractor and shall not be placed in the owner’s disposal areas. The contractor will be responsible for replacing at their cost any property damaged at the site during the construction process.

Scope of Work

The two coolers are already on site in a temporary location. The larger unit weighs approximately 16,000 lbs., and the smaller unit weighs approximately 6,000 lbs. USDA‑ARS has completed two new concrete slabs intended for their permanent placement. The contractor shall relocate the coolers to the new slabs, and provide all electrical infrastructure required for permanent installation. The permanent slabs are approximately 100 yards from the temporary location. Due to the size and weight of the units, it is anticipated that a 210‑ton crane will be required to safely lift and move the coolers. Prior to relocation, the contractor shall install all electrical service necessary to power the units in their permanent location. Both units must be fully operational for the project to be considered complete.

The contractor shall provide all labor, equipment, tools, materials, and supervision necessary to complete the following tasks.

Equipment Relocation

• Relocate the cooler units from the temporary location to the new concrete slab using a crane with adequate lifting capacity and reach.

• Unit specifications:

o Unit 1: Polar King H1640 is 16 ft × 40 ft, approx. 16,000 lbs, to be moved approx. 100 yards.

Install on the larger pad with doors facing south and east.

o Unit 2: Polar King H814 is 8 ft × 12 ft, approx. 6,000 lbs, to be moved approx. 100 yards.

Install on the smaller pad with the door facing east.

• Ensure all equipment is transported and positioned safely without damage.

• Position units according to manufacturer specifications and direction from ARS staff.

• Coordinate with ARS staff to safely disconnect the coolers from their temporary electrical source.

Electrical Installation

Install dedicated electrical service at the concrete slab location to meet the operational requirements of both freezer/cooler units.

o Exact electrical connection points to be confirmed during the site visit unless already known.

• Ensure installation complies with NEC, OSHA, local/state building codes, and USDA‑ARS safety standards.

• All electrical work must be performed by licensed electricians.

• Contractor must review equipment specifications provided by ARS to confirm voltage, phase, and amperage requirements.

• Each cooler must have a dedicated circuit and lockable disconnect.

• These units do not require outlets. Both freezer/cooler units are direct‑wired systems with a disconnect mounted on the top of each unit near the compressor on the end opposite the door (west side of each pad). The contractor shall route conduit and wiring to these disconnect locations and ensure all connections meet manufacturer specifications and applicable electrical codes.

• Test electrical service to confirm proper voltage, grounding, and load capacity.

• Furnish and install all electrical components required for permanent operation, including:

o New circuits sized per manufacturer specifications o Conduit, wiring, breakers, and disconnects o Any required panel or transformer upgrades

• Provide final electrical tie‑ins once the coolers are positioned.

• Test and verify proper operation of all electrical systems.

Final Setup

• Connect both units to the newly installed electrical service and verify proper operation.

• Ensure units are level, stable, and secured according to manufacturer guidelines.

• Freezer/cooler units fully relocated and positioned on the concrete slab.

• Installed and operational electrical service meeting all code and safety requirements.

• Documentation of electrical testing and compliance.

• Confirmation of successful startup and operation of both units.

Inspections and Completion:

1. Upon completion of the project, contractor shall ensure proper performance and shall demonstrate the required performance to the Location Monitor (LM) and/or other owner representatives.

2. In addition to the 10 year warranty on the generator, the contractor shall issue at least a one year, labor and materials, no dollar limit warranty to cover all work done under this contract.

3. Contractor shall remove all excess materials, debris, and equipment from the site.

4. Upon completion of all project requirements and inspections, the COR/LM shall approve payment.

Site Visit:

Bidders are expected to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. The scheduled site visit date/time will be posted with the solicitation. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid.

Registration can be obtained through: www.sam.gov

Utilization of Bio-Based Products:

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C.

8102(c) (3)), the Offeror certifies, by signing this offer, that bio-based products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than bio-based products that are not purchased by the Offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

The contractor shall utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer (CO). Products can be found at:

https://www.biopreferred.gov

Recycling:

Contractor shall make best effort to recycle any construction debris created during the contract.

Safety:

The contractor will submit a Site-Specific Safety Plan (SSSP)/Accident Prevention Plan (APP) in industry recognizable format to the Contracting Officer within 14 days of contract award for Government review and approval. The plan shall be approved prior to beginning any construction activities.

Detailed Bid:

Contractor shall provide a detailed bid which includes break-down costs of all materials, labor, and equipment to fully and successfully complete the Statement of Work described in this document. Contractor shall provide a separate document containing detailed specifications and data sheets for all proposed materials and a project work plan with estimated timelines.

Contractor Responsibility:

1. Contractor will verify all dimensions and existing site conditions prior to beginning work.

https://www.sam.gov/ https://www.biopreferred.gov/

2. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3. Contractor is required to manage the project and consult with the Government prior to beginning all work phases and to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

4. Contractor will provide daily reports of work performed to the COR/LM.

5. Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

6. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

7. Contractor must always have a superintendent onsite when work is occurring on this project.

8. Contactor will provide their own restroom facility.

Material / Submittals:

Submittals of all material and equipment, including shop drawings and specifications, used on this project shall be submitted to the Contracting Officer for approval prior to work.

Installation Procedure:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work within working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall be responsible for always protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government at contractor’s own expense.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall coordinate final inspection with the COR/Location Monitor.

Project Schedule:

The completion of this project shall not exceed 120 days from date of award. A request for time extension must be submitted to the Contracting Officer in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, eight (8) A.M. to five (5) P.M. with the exception of Government holidays. Should it be necessary to schedule work outside of these hours, contractor shall arrange for access to the work area with the LM at the site at least two days prior.

Government‑Furnished Property (GFP)

• Freezer/cooler units (already onsite).

• Access to facility grounds and utilities as required.

Contractor Requirements

• Comply with all USDA‑ARS safety, security, and site‑access requirements.

• Coordinate all work with the Administrative Officer or designated representative.

• Ensure minimal disruption to ongoing research operations.

• Confirm whether the freezer/cooler units must be emptied prior to relocation and coordinate with ARS staff accordingly.

Points of Contact

Government POC:

Natasha Ducey, Administrative Officer USDA‑ARS Coastal Plains Soil, Water, and Plant Research Center

Phone: (843) 669‑5203 ext. 104

Onsite Contact: Matthew Krakowsky – (919) 418‑2308

Technical Contact:

Richard Orto

Contracting Officer (CO):

TBD