Attachment 1 - Statement of Work.pdf

09/2025

STATEMENT OF WORK

HVAC SYSTEM SERVICE CONTRACT - BUILDINGS 47

GENERAL

SCOPE OF WORK:

Provide preventive maintenance services for four 400 ton York centrifugal chillers per the manufacturers recommended schedule and as described in Schedule and Description of Services on pages 2-6, this contains all the preventative maintenance for each piece of equipment, number of services per year, ect.

All items are brand name or equal within this statement of work.

Summary of service to be provided:

- Cellular data service and 24hr real-time access to equipment operating information and trend data will be provided.

- Contractor will respond to service and alarm messages generated on unit control panel that fall outside scheduled site visits at no extra charge.

- Minimum 4 site visits per year, including one Annual or Major service

- Year 1,2,4&5 will include oil sample and analysis

- Year 2 Annual will include tube cleaning and eddy current test

- Year 3 Annual will include oil change

Period of Performance:

Base 09/30/2025 – 09/29/2026

OY1 09/30/2026 - 09/29/2027

OY2 09/30/2027 - 09/29/2028

OY3 09/30/2028 - 09/29/2029

OY4 09/30/2029 - 09/30/2030

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

No Government-furnished property will be provided. Government-furnished utilities will be provided where available.

CONTRACTOR-FURNISHED ITEMS AND SERVICES

GENERAL:

Contractor shall furnish everything required to perform this Statement of Work.

CLEAN-UP:

The Contractor is responsible for cleanup of any work site.

Technical Evaluation Factors:

-Shall be Original Equipment Manufacturer Trained/Certified Technicians -Technicians shall have 3 years documented centrifugal chiller experience -Shall be authorized by the OEM to perform warranty work -Shall use OEM parts -Shall maintain existing manufacturer’s extended parts warranty

Delivery Address:

934 College Station Rd Athens, Ga 30605

PHYSICAL SECURITY:

Contractor will be required to follow all USDA physical security and safety rule/regulations.

Access only with prior approval. Valid ID required to enter premises. Escort required.

HOURS OF OPERATION:

Normal Hours. The USNPRC is open Monday through Friday from 8am until 4pm except for Government holidays.

Schedule and Description of Services:

USDA ATHENS BUILDING 47

Product: Connected Services Internet Connectivity Quantity: 1

Services Provided 1 Cellular Data Service - US

Product: Block Hours – Nuisance Alarm Calls Quantity: 1 Services Provided 1 Repair 1 Preventive Maintenance

Product: Chiller, Water Cooled, High Pressure Centrifugal, 250-449 Tons Quantity: 4 Year to Be Inactivated: Year 2 Services Provided 1 Comprehensive (Connected) 1 Connected Service Technology and Support (Required for Connected Services) 1 Oil Sample and Analysis 3 Operational (Connected)

Product: Chiller, Water Cooled, High Pressure Centrifugal, 250-449 Tons Quantity: 4 Year to Be Activated: Year 2 Year to Be Inactivated: Year 3 Services Provided 1 Comprehensive (Connected) 1 Condenser Tube Brushing (removal and replacement of one head only) 1 Connected Service Technology and Support (Required for Connected Services) 1 Evaporator Tube Brushing (removal and replacement of one head only) 1 Gantry Setup (preparation for water box head removal) 1 Oil Sample and Analysis 3 Operational (Connected)

Product: Chiller, Water Cooled, High Pressure Centrifugal, 250-449 Tons Quantity: 4 Year to Be Activated: Year 3 Year to Be Inactivated: Year 4 Services Provided 1 Comprehensive (Connected)

1 Connected Service Technology and Support (Required for Connected Services) 1 Oil Change (POE) 3 Operational (Connected)

Product: Chiller, Water Cooled, High Pressure Centrifugal, 250-449 Tons Quantity: 4 Year to Be Activated: Year 4 Services Provided 1 Comprehensive (Connected) 1 Connected Service Technology and Support (Required for Connected Services) 1 Oil Sample and Analysis 3 Operational (Connected)

Product: Contractor - Eddy Current Quantity: 1 Year to Be Activated: Year 2 Year to Be Inactivated: Year 3 Services Provided 1 Contractor - Eddy Current

Product: Chiller, Variable Speed Drive (VSD), Low Voltage, <352 HP Quantity: 4 Coverage Level: Basic Services Provided 3 Operational 1 Comprehensive

Block Hours - Chiller Heavy Preventive Maintenance Check with appropriate customer representative for operational deficiencies Perform scheduled block hour tasks Complete any required maintenance checklists, report observations to appropriate customer representative Block hours to consist of no more than 8 hrs total to cover clearing nuisance alarms or troubleshooting per contract year. Hours must be used within contract year and cannot be rolled into succeeding years. No Material included with block hours

Chiller, Variable Speed Drive (VSD), Low Voltage, <352 HP Comprehensive All work must be performed in accordance with manufacturer’s safety policies Check with appropriate customer representative for operational deficiencies Review control panel for proper VSD operation and recorded fault histories Visually inspect coolant circuit for leaks Check condition of coolant hoses Meg compressor motor Check and tighten electrical connections Inspect fuses for continuity Check for heat damage Replace coolant and ensure proper level Clean inside the VSD cabinet Clean and/or backflush heat exchanger and strainer Check overall condition of unit

Run VSD Diagnostics Remove and dispose any debris from any maintenance activity Document tasks performed during visit and report any observations to appropriate customer representative Operational All work must be performed in accordance with Johnson Controls safety policies Check with appropriate customer representative for operational deficiencies Review control panel for proper VSD operation and recorded fault histories Visually inspect coolant circuit for leaks Check for proper coolant level Check condition of coolant hoses Check overall condition of unit Run VSD Diagnostics Document tasks performed during visit and report any observations to appropriate customer representative

Chiller, Water Cooled, High Pressure Centrifugal, 250-449 Tons Comprehensive (Connected) All work must be performed in accordance with manufacturer’s safety policies Prior to on-site visit, use Connected Services to review control panel for proper operation and recorded fault histories Prior to on-site visit, use Connected Services to verify oil heater operation Prior to on-site visit, use Connected Services to record and log all operating parameters Prior to on-site visit, generate and review appropriate chiller reports from the Connected Services dashboard Check with appropriate customer representative for operational deficiencies Update Connected Chiller Panel firmware to current version Conduct refrigerant leak check Check compressor oil level(s) Change oil filters (isolation valves must be present and functional) Change oil educter filter dryer (isolation valves must be present and functional) Lubricate and check capacity control and linkage Check and tighten electrical connections Perform preventative procedures to flow proving devices Check for unusual noise and vibration For YK, YMC2, YZ, YD, YVAA, YMAA, and YS - Review the Proactive Parts Replacement Tool for components that may be in need of or recommended for proactive replacement.

Check overall condition of unit Record and log all operating parameters Remove and dispose any debris from any maintenance activity Document tasks performed during visit and report any observations to appropriate customer representative Present and review Connected Services dashboard reports and Connected Services operating data with appropriate customer representative

Connected Service Technology and Support (Required for Connected Services) All work must be performed in accordance with manufacturer’s safety policies Check with appropriate customer representative for operational deficiencies Utilizing the secure data connection, perform continuous analysis of critical equipment functions and generate on-demand health reports Provide 24x7 real-time access to equipment operating information and trend data, enabling our technicians to diagnose and anticipate problems Remove and dispose any debris from any maintenance activity Document tasks performed during visit and report any observations to appropriate customer representative

Gantry Setup (preparation for waterbox head removal) All work must be performed in accordance with manufacturer’s safety policies Check with appropriate customer representative for operational deficiencies Obtain proper equipment Delivery to job site or return to branch Setup or knock down equipment Notify appropriate personnel if repairs are needed Document tasks performed during visit and report any observations to appropriate customer representative

Operational (Connected) All work must be performed in accordance with manufacturer’s safety policies Prior to on-site visit, use Connected Services to review control panel for proper operation and recorded fault histories Prior to on-site visit, use Connected Services to verify oil heater operation Prior to on-site visit, use Connected Services to record and log all operating parameters Prior to on-site visit, generate and review appropriate chiller reports from the Connected Services dashboard Check with appropriate customer representative for operational deficiencies Check for proper condenser and chilled water flow Check system pressures and temperatures Check refrigerant levels Check compressor oil level(s) Check capacity control and linkage Check for proper oil temperature and pressure Lubricate motor bearings (per manufacturer's recommendations) Visually inspect for refrigerant and oil leaks Check for unusual noise and vibration For YK, YMC2, YZ, YD, YVAA, YMAA, and YS - Review the Proactive Parts Replacement Tool for components that may be in need of or recommended for proactive replacement. Check overall condition of unit Record oil level in seal oil bottle Check for proper operation of oil return system Record and log all operating parameters Document tasks performed during visit and report any observations to appropriate customer representative Present and review Connected Services dashboard reports and Connected Services operating data with appropriate customer representative

Condenser Tube Brushing (removal and replacement of one head only) All work must be performed in accordance with manufacturer’s safety policies Check with appropriate customer representative for operational deficiencies Isolate tubes Drain water from tubes Remove head Mechanically brush tubes Replace gasket Replace head

Remove and dispose any debris from any maintenance activity Document tasks performed during visit and report any observations to appropriate customer representative Evaporator Tube Brushing (removal and replacement of one head only) All work must be performed in accordance with Johnson Controls safety policies Check with appropriate customer representative for operational deficiencies Isolate tubes Drain water from tubes Remove head Mechanically brush tubes Replace gasket Replace head Remove and dispose any debris from any maintenance activity Document tasks performed during visit and report any observations to appropriate customer representative

Oil Change (POE) All work must be performed in accordance with manufacturer’s safety policies Check with appropriate customer representative for operational deficiencies Lock-out and tag unit Remove used oil and recover refrigerant Replace oil filter (if applicable) Refill unit with new manufacturer recommended synthetic oil Energize unit Remove and dispose any debris from any maintenance activity Document tasks performed during visit and report any observations to appropriate customer representative

Oil Sample and Analysis All work must be performed in accordance with manufacturer’s safety policies Check with appropriate customer representative for operational deficiencies Remove sample in approved container Drop off for analysis Label and complete paperwork indicating present operating conditions Document tasks performed during visit and report any observations to appropriate customer representative

Connected Services Internet Connectivity Cellular Data Service -US All work must be performed in accordance with manufacturer’s safety policies Check with appropriate customer representative for operational deficiencies Provide reliable and cost effective secure data connection between equipment and Remote Operations Center Remove and dispose any debris from any maintenance activity Document tasks performed during visit and report any observations to appropriate customer representative