Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK

50th Security Forces Squadron Schriever Space Force Base, CO

Message Board System

6 AUG 2025

1. SCOPE

1.1. Introduction. This Statement of Work (SOW) outlines the requirements for the procurement of three message board systems with tow trailer. The trailer will provide portability for the message boards, enabling their deployment to improve traffic management, circulation control, and overall installation security, particularly for seasonal communication and special events. They will also facilitate project-based communication by disseminating information such as travel routes and parking locations.

1.2. Background. Purchase of a message system will allow the 50th Security Forces Squadron (SFS) and other Schriever Space Force Base (SSFB) agencies to quickly and easily share information regarding events on the installation. The message board system also serves as a force multiplier, improving Defenders’ capabilities by sharing information regarding public safety events, hostile or non-hostile. Currently, 50th SFS and SSFB do have ability to share information (ATHOC) however, not all base personnel have access to ATHOC or other messaging systems. These boards will help remedy that issue. Enhanced information sharing has been consistently recommended in after-action reports from military and civilian agencies following real-world events and exercises..

Furthermore, information regarding off base accidents or incidents can be shared via these boards.

2. APPLICABLE DOCUMENTS

2.1. Regulations

The Department of Defense specifications for these systems will be utilized to enhance information sharing during steady-state operations and heightened Force Protection Condition (FPCON) levels.

Additionally, the signs shall be National Transportation Communications for ITS (Intelligent Transportation Systems) (NTCIP) compliant.

3. REQUIREMENTS

The products(s) provided by this contract shall be provided and serviced in accordance with this SOW and any applicable specifications listed:

3.1. SPECIFICATIONS:

Message Board Display

3.1.1. Quantity: Three (3)

3.1.2. Dimensions: Minimum 96 inches (width) x 48 inches (height).

3.1.3. Display Type: LED or LCD

3.1.4. Resolution: Minimum 60 pixels per inch (PPI) to ensure readability at a distance of 100 feet.

3.1.5. Brightness: Automatic dimming capability to adjust brightness based on ambient light levels.

3.1.6. Font Options: Must support a minimum of three (3) easily readable fonts optimized for outdoor viewing (e.g., Arial, Helvetica, Verdana).

3.1.7. Content Support: Must be capable of displaying text, graphics, and a combination of both.

3.1.8. Weather Resistance: Protected against dust and water intrusion.

3.1.9. Operating Temperature Range: -20°F to 120°F (-29°C to 49°C).

3.1.10. Acceptance Criteria:

- The display shall meet or exceed the specified resolution, brightness, and viewing angle requirements when tested according to industry-standard methods.

- The display shall be readable at a distance of 100 feet under direct sunlight.

- The display shall function properly after being subjected to simulated rainfall and dust exposure.

3.2. Controller

3.2.1. Quantity: Three (3) in-cabinet controllers.

3.2.2. Operating System: Must be compatible with NTCIP standards.

3.2.3. Security: Multi-level password protection to restrict access to control software.

3.2.4. NTCIP Compliance: Must be fully compliant with NTCIP standards for variable message signs.

3.2.8. Acceptance Criteria:

- The controller shall comply with NTCIP standards as verified by a certified NTCIP testing tool.

3.3. Tow Trailer

3.3.1. Load Capacity: Minimum 2000 lbs.

3.3.2. Lights: Must include stop, turn, and taillights that meet DOT standards.

3.3.3. Safety Features: Must include safety reflectors.

3.3.4. Wind resistance: In the deployed position, withstand a maximum wind speed of 72 mph.

3.3.4. DOT Compliance: Must be fully compliant with all applicable DOT regulations.

3.3.5. Acceptance Criteria:

- The trailer shall meet or exceed the specified load capacity and dimensions.

- The trailer shall be DOT compliant as verified by a DOT inspection.

- All lights and brakes shall function properly.

3.4. Batteries

3.4.1. Quantity: Three (3) 12VDC AGM batteries per message board (total of nine).

3.4.2. Type: 4D AGM (Absorbent Glass Mat)

3.4.3. Capacity: Minimum 200 amp-hours (Ah) per battery.

3.4.4. Maintenance: Maintenance-free (sealed) design.

3.4.5. Acceptance Criteria:

- The batteries shall meet or exceed the specified capacity.

- The message board shall operate for at least 72 hours on battery power during a continuous operation test.

3.5. Battery Chargers

3.5.1. Quantity: Three (3) 8 AMP battery chargers.

3.5.2. Compatibility: Must be compatible with the specified AGM batteries.

3.5.3. Acceptance Criteria:

- The battery chargers shall properly charge the batteries without overcharging or damaging them.

3.6. Solar Modules

3.6.1. Quantity: Two (2) 180W high-efficiency photovoltaic solar modules per message board (total of six).

3.6.2. Efficiency: Minimum 18% efficiency.

3.6.3. Recharge Time: The batteries shall fully recharge within 8 hours of direct sunlight (under ideal conditions).

3.6.4. Acceptance Criteria:

- The solar modules shall meet or exceed the specified efficiency rating.

- The batteries shall fully recharge within 8 hours of direct sunlight during a recharge test.

3.7. Training

3.8.1. Train-the-Trainer Program: The contractor shall provide a comprehensive train-the-trainer program for designated 50th SFS personnel.

3.8.2. Learning Objectives: Upon completion of the training program, trainees shall be able to:

- Operate and configure the message board system.

- Create and schedule content for display.

- Troubleshoot common system problems.

- Perform basic maintenance tasks.

3.8.3. Training Materials: The contractor shall provide all necessary training materials, including user manuals, documentation, and presentation slides.

3.8.4. Training Duration: The training program shall be a minimum of 2 hours in length.

3.8.5. Acceptance Criteria: Trainees shall demonstrate proficiency in operating and maintaining the message board system by successfully completing a hands-on assessment.

3.8. Warranty

The message board system shall be covered by a warranty for a period of no less than one (1) year.

The warranty shall cover all parts and labor necessary to repair or replace any defects in materials or workmanship. The contractor shall provide on-site service within 48 hours of notification of a warranty claim. The warranty shall also cover technical support via phone or email during normal business hours.

The fully installed and operational message board signs with acceptable delivery must include the user manuals and documentation. The contractor shall provide complete train-the-trainer training sessions for designated personnel of 50th SFS to ensure functionality of all signs. Warranty and technical support contact information for services covered by the warranty for at least one year must also be included. The system shall have a solar power supply for energy-efficient operation with backup power options. It must also meet industry standards for signage and accessibility. The message board must provide an LCD or LED display that can present text, graphics, or a combination of both for visibility by the public.

The signs shall be portable, in which the trailer with at least 2000 lbs. capacity is required. The signs shall be self-powered, requiring no permanent installation or wiring with a self-contained onboard computer and touchscreen controller to prevent possible outside accessibility through the use of a wireless system or the need for external laptop or computer use. The signs shall require multi-level password protection restricts access to control software. The signs shall include maintenance-free batteries and allow for solar charging to ensure energy-efficient operations for long-term use in harsh climates. The signs shall use environmentally friendly, low maintenance 4D AGM 12Vdc batteries, which contain less lead and offer greater freeze resistance.

Detailed product specifications with pictures must be provided.

3.9. Required tasks.

3.9.1. Deliver all associated equipment for the message board system and provide required training and applicable maintenance in accordance with warranty.

Deliverable 1 subtask. The fully installed and operational message board signs with acceptable delivery must include the user manuals and documentation, complete train the trainer training sessions for designated personnel of 50th SFS to ensure functionality of all signs and warranty, technical support contact information .for services covered by the warranty for at least one year.

Maintenance support shall be provided for initial setup and operation of the message board for at least one year for services covered under the warranty. Future training and maintenance beyond the initial setup and warranty period may be offered at an additional cost.

3.9.2. Period of Performance. The period of performance for this contract begins upon contract award.

The contractor shall complete installation, testing, and validation within 90 days of delivery.

Training shall be completed within 30 days of installation.

3.9.3. Site Cleanup and Waste Disposal. The contractor is responsible for the proper disposal of all trash and debris generated during the delivery, installation, and training phases of this project. The work area must be left clean and free of hazards upon completion of each task and at the end of each workday. All waste disposal shall comply with applicable federal, state, and local regulations.

4. GENERAL INFORMATION

4.1. Hours of Operation

4.1.1. Normal Duty Hours. Official duty hours for customer assistance are 7:00 AM to 4:30 PM, Monday through Friday.

4.1.2. Federal Holidays. If the federal holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday as directed. Federal holidays include:

New Year’s Day Martin Luther King Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day

Thanksgiving Christmas.

5. DELIVERY INSTRUCTIONS

All contractor and subcontractor deliveries shall be made through the west gate for inspection at the Large Vehicle Inspection Station (LVIS). In accordance with installation security directives personnel requiring base entry must follow the delivery vehicle procedures mandated by Space Base Delta 41. The driver must be able to show:

- Current vehicle registration

- Current proof of insurance

- Valid and current Driver's License or other state issued identification for any passenger(s) in the vehicle.

- Talking on cell phones while operating a motor vehicle on Schriever SFB is prohibited.

Seatbelts must be worn at all times.

5.1. Installation access procedures: Contractor personnel shall present vehicle registration, proof of insurance, and a valid driver's license to gain base access. Personnel requiring access to Schriever Space Force Base or any Restricted Areas must meet and maintain the security requirements outlined in these delivery instructions.

Contractors will adhere to local installation security and force protection postures. Contractors shall comply with all installation antiterrorism/force protection (AT/FP) measures, traffic laws, and the prohibition against carrying firearms on the installation. Access to the installation is contingent upon successful completion of National Crime Information Center and local files checks. The contractor shall ensure that all personnel performing work under this contract, or representing the contractor on the installation, comply with all applicable security regulations and base policies regarding entry and access. Contractors and their employees can access AT Level I training at https://jko.jten.mil/..

5.1.1. Gate Procedures: Once at the LVIS, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your final destination.

- Arrival after the designated time will result in denial of base access.

5.2. Contractor Delivery. Contractor personnel shall coordinate and schedule the delivery timeline and base access with Mr. John Lane.

POC: Mr. John Lane 502 O’Malley Avenue SUITE 20, Schriever Space Force Base, CO 80912

5.2.1 The contractor shall prepare a receipt to verify the delivered items. The receipt must include the number of items picked up and delivered, name of Contractor, signature of receiving agent, and contract number.

6. GOVERNMENT POINTS OF CONTACT

6.1. Project Managers:

Mr. John Lane, Antiterrorism Program Manager, (719) 567-3490 MSgt. Beatty, Travis, (719) 567-5658

6.2. Financial Manager:

Angela Wright, Resource Advisor, (719) 567-5237