Attachment 1 - Statement of Work.pdf

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Johns Hopkins Bayview Medical Campus (JHBMC) Parking for the National Institute on Aging Intramural Research Program (NIA IRP) and National Institute on Drug Abuse Intramural Research Program (NIDA

IRP)

Statement of Need and Purpose:

The National Institutes of Health (NIH) requires the availability of up to 711 parking spaces for the NIA IRP and NIDA workforce consisting of federal employees, trainees, guest scientists, and contract employees working at the NIH Biomedical Research Center (BRC) and TRIAD buildings located at the JHBMC in Baltimore, MD.

Background Information and Objective:

The Government has a 40-year lease for the NIH BRC on the grounds of the JHBMC. The Government requires parking spaces at the NIH BRC for employees during working hours and has obtained and provided all staff with parking privileges on the JHBMC campus. The NIH Intramural Research Program procures leased research and administrative space in two buildings located on the Johns Hopkins Bayview Medical Center Campus. This medical campus is situated on 100 dedicated acres in East Baltimore owned by the John Hopkins Medical Institutes (JHMI). JHMI is the grounds lease holder on all this property.

NIH has obtained and provided all staff with parking privileges on the JHBMC campus. The purpose of this requirement is to obtain up to 711 parking spaces annually while the NIH workforce are conducting official government business at the BRC and TRIAD buildings located on JHBMC. This is a continued need.

Period of Performance:

Twelve (12) month base period from September 28, 2025 through September 27, 2026 plus two (2) 12-month option years. The total period of performance if all options are exercised shall be September 28, 2025 through September 27, 2028.

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

The Contractor shall provide parking for NIH employees in the vicinity of the BRC and TRIAD buildings on the JHBMC. Parking lots are to be accessible by the employees 24 hours a day, 7 days a week. To facilitate this requirement, the Contractor must be able to accommodate the following number of parking spots for employees on the ensuing parking lots:

Base Period: September 28, 2025 through September 27, 2026 Location NIA (12-months) NIDA (11-month

Option A)* Options for Increased Quantity B (11-months)**

Boiler Lot 11 0 Alpha Commons Lot (Full Time) 94 170 Alpha Commons Lot (Part Time) 3 0 NE Lot 280 50 50 TRIAD Lot 3 50 Total 391 270 50

* During the Base Period NIDA anticipates the need for the option to increase quantity once the current order expires on October 27, 2025. NIDA anticipates exercising the option for 11 months.

** If exercised NIH may exercise options for up to 50 additional spaces per month for up to 11 months.

Option Period 1: September 28, 2026 through September 27, 2027 Location NIA (12-months) NIDA (12-months)* Option Quantity B (12-months)** Boiler Lot 11 0 Alpha Commons Lot (Full Time) 94 170 Alpha Commons Lot (Part Time) 3 0 NE Lot 280 50 50 TRIAD Lot 3 50 Total 391 270 50

* If exercised, during the Option Period 1 both NIA and NIDA spaces will be exercised for the full 12-month period of performance.

** If exercised NIH may exercise options for up to 50 additional spaces per month for up to 12 months.

Option Period 2: September 28, 2027 through September 27, 2028 Location NIA (12-months) NIDA (12-months)* Option Quantity B (12-months)** Boiler Lot 11 0 Alpha Commons Lot (Full Time) 94 170 Alpha Commons Lot (Part Time) 3 0 NE Lot 280 50 50 TRIAD Lot 3 50 Total 391 270 50

* If exercised, during the Option Period 1 both NIA and NIDA spaces will be exercised for the full 12-month period of performance.

** If exercised NIH may exercise options for up to 50 additional spaces per month for up to 12 months.

The Contractor shall not charge the NIH/NIA for IRP staff that did not park on their assigned lot after the 15th of the month.

GOVERNMENT RESPONSIBILITIES

The NIDA and NIA IRP POC will work in conjunction with the JHBMC Parking Office to verify each month’s parking charges, per parking lot, prior to the submission of a monthly invoice. This will be accomplished by means of an agreed-upon spreadsheet that the two entities will utilize. The title of the spreadsheet will be “Verification Master Sheet”. Monthly cost shall be verified by the NIA IRP POC prior to submission and payment of invoice. The Government responsibilities include:

Parking applications shall be scanned to the Contractor for new parking activation within 24 hours.

A monthly audit will be completed by to determine invoice amount.

The results of the audit shall determine total cost of active full time and part time parkers.

All invoices shall be processed on a monthly basis NIH shall complete audit and return to the Contractor by the 5th of the month (Note: If the 1st or the 5th happen to fall on a weekend or holiday, the next business day will be the deadline).

NIH will notify Contractor within a 24-hour period of new and terminated parkers.

NIDA will notify Contractor immediately regarding access (ie. card reader malfunctioning, access issues).

DELIVERY OR DELIVERABLES

JHBMC Parking Office will keep a current list for each parking participant and the last time he or she has parked. The list will be called the “Verification Master Sheet” and contain a column with the heading “last time parked” for each parking participant.

JHBMC Parking Office will submit monthly invoices, which includes sending the “Verification Master Sheet,” to the NIH IRP POC via e-mail. The Verification Master Sheet is to be sent no later than the 5th of each month. After an agreement is reached by both parties JHBMC Parking Office will submit the monthly invoice for NIA IRP to accept.

The Contractor shall submit invoice based on audit amount reflected in the final backup by the 10th of the month, to Parking Coordinator via e-mail.

The Contractor shall notify NIDA of Lot closures or schedule modifications due to holidays and construction, with in a 48-hour period.

REPORTING REQUIREMENTS

Contractor is required to provide one copy of the monthly report (parking list) that will assist both entities with tracking parkers, past and present.

OTHER CONSIDERATIONS

Options for Increased Quantity Option Quantity A: If exercised the Contractor shall provide up to 270 spaces per month as described in the table above for 11-months in the Base Period from October 28, 2025 – September 27, 2026.

Option Quantity B: If exercised the Contractor shall provide 1 additional spaces per month in the North East Parking lot. This option can be exercised up to 50 times per month during each period of performance for a total of 50 additional spaces per month and up to 12-months per year.

Information System Security Plan:

N/A

Data Rights:

N/A

Section 508—Electronic and Information Technology Standards:

N/A

Publications and Publicity:

N/A

Confidentiality of Information:

The Government will provide the contractor with information pertaining to the employees utilizing the JHBMC parking lots including names, vehicle make/model/ and license tags. The data supplied is strictly for the use of granting NIA IRP staff access to the parking lots and to produce the monthly invoice.