Attachment 1 - Statement of Work.pdf

Statement of Work Gas Chromatography- Mass Selective Detector (GC-MSD)

Preventative Maintenance Service Contract

GENERAL INFORMATION

1. Scope of Work: The Agricultural Research Service of the United States Department of Agriculture, Eastern Regional Research Center (ERRC), Sustainable Biofuels and Coproducts (SBCP) Research Unit in Wyndmoor, PA requires a Base plus 4 option year Service Contract for an Agilent 7890A Series Custom Gas Chromatograph with 5975C Inert XL Electron Ionization/Chemical Ionization Mass Selective Detector and 7963A Autoinjector. The contractor shall provide annual preventative maintenance service visits and unlimited repair visits for the existing Agilent GC-XL EI/CI MSD system.

2. Background: This piece of equipment was purchased on 10/02/2015 and has been under a service contract since then. We use this instrument daily to determine the purity and composition of vegetable-based products generated during our research. The results enable us to continue refining our process for producing antimicrobial biopolymer coatings. Preventive maintenance ensures the instrument consistently delivers reliable results, supporting the mission of the SBCP Research Unit.

The intent is to award a contract of a Base Year plus 4 Option Years.

Base Year: 09/15/25 - 09/14/26 Option Year 1: 09/15/26 - 09/14/27 Option Year 2: 09/15/27 - 09/14/28 Option Year 3: 09/15/28 - 09/14/29 Option Year 4: 09/15/29 - 09/14/30

CONTRACTOR REQUIREMENTS

3. Technical Requirements/Tasks:

Service tasks include, but are not limited to:

a. One Preventative Maintenance to be performed during each 12-month period

b. Unlimited repair service and emergency visits including labor hours, travel time and expenses, Monday–Friday, excluding holidays

c. On-Site repairs by certified original equipment manufacturer (OEM) technicians

d. Maintenance completed in accordance with OEM specifications

e. OEM Repair parts are to be included unless otherwise stated in this statement of work

f. Unlimited telephone support for this instrument

4. Deliverables / Schedule:

Key Deliverables

Item No. Deliverable Description Due 0001 Preventive

Maintenance Base Year - Routine inspection, cleaning, alignment/calibration and repair of covered components

Once annually coordinated through the Agilent GC-XL EI/CI MSD operator

0002 Emergency Maintenance

Emergency repair to restore the unit back to full function

As often as required, coordinated through the Agilent GC-XL EI/CI MSD operator

1001 Preventive Maintenance

Option Year 1 - Routine inspection, cleaning, alignment/calibration and repair of covered components

OPTION YR 1: Once annually coordinated through the Agilent GC-XL EI/CI MSD operator

1002 Emergency Maintenance

Emergency repair to restore the unit back to full function

OPTION YR 1: as often as needed, coordinated through the Agilent GC-XL EI/CI MSD operator

2001 Preventive Maintenance

Option Year 2 - Routine inspection, cleaning, alignment/calibration and repair of covered components

OPTION YR 2: Once annually coordinated through the Agilent GC-XL EI/CI MSD operator

2002 Emergency Maintenance

Emergency repair to restore the unit back to full function

OPTION YR 2: As often as needed, coordinated through the Agilent GC-XL EI/CI MSD operator

3001 Preventive Maintenance

Option Year 3 - Routine inspection, cleaning, alignment/calibration and repair of covered components

OPTION YR 3: Once annually coordinated through the Agilent GC-XL EI/CI MSD operator

3002 Emergency Maintenance

Emergency repair to restore the unit back to full function

OPTION YR 3: As often as needed, coordinated through the Agilent GC-XL EI/CI MSD operator

4001 Preventive Maintenance

Option Year 4 - Routine inspection, cleaning, alignment/calibration and repair of covered components

OPTION YR 4: Once annually coordinated through the Agilent GC-XL EI/CI MSD operator

4002 Emergency Maintenance

Emergency repair to restore the unit back to full function

OPTION YR 4: As often as needed, coordinated through the Agilent GC-XL EI/CI MSD operator

5. Travel: All expenses incurred by service technician during warranty period shall be covered by contactor.

6. Contractor’s Key Personnel: Engineers must be original equipment manufacturer trained/certified to perform any service procedure on the Agilent GC-XL EI/CI MSD instrument.

7. Security Requirements: A copy of an official government photo ID (State-issued driver’s license or ID card, passport, green card, etc.) must be provided at arrival. Security access to the ERRC facility will be provided based on this identification requirement.

8. Place of Performance: Eastern Regional Research Center, 600 East Mermaid Lane, lab 3101, Wyndmoor PA 19038,.