Attachment 1 - Statement of Work.pdf

Statement of Work IDIQ Contract Grass-Alfalfa and Timothy Hay Cubes

GENERAL INFORMATION

1.0 Scope of Work: The United States Department of Agriculture

(USDA) National Animal Disease Center (NADC) in Ames, IA has a need for a base plus four option years Indefinite Delivery/Indefinite Quantity (IDIQ) Contract for Grass-Alfalfa Hay Cubes and Timothy Hay Cubes. Period of Performance is 12 months from date of award to be delivered on an as needed basis. The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this statement of work.

Line Items Low

Estimated Order Qty

High Estimated Order Qty

0001 - Grass-Alfalfa Hay Cubes 5 ton 100 ton 0002 – Timothy Hay Cubes 0 ton 75 ton 1001 - Grass-Alfalfa Hay Cubes 5 ton 100 ton 1002 – Timothy Hay Cubes 0 ton 75 ton 2001 - Grass-Alfalfa Hay Cubes 5 ton 100 ton 2002 – Timothy Hay Cubes 0 ton 75 ton 3001 - Grass-Alfalfa Hay Cubes 5 ton 100 ton 3002 – Timothy Hay Cubes 0 ton 75 ton 4001 - Grass-Alfalfa Hay Cubes 5 ton 100 ton 4002 – Timothy Hay Cubes 0 ton 75 ton

NOTE: Items purchased under this contract will be used to feed animals in the conduction of research. Since diet is an essential control factor necessary in the Center’s research, no substitution or deviation from the formulations is permissible without approval from the USDA. Only Clean, high-quality ingredients are to be used.

Combining/Blending with like ingredients of low quality or possible contamination is not acceptable. This would include but not limited to mold and mycotoxins within feed ingredients.

2.0 Background: The mission of the USDA-National Animal Disease

Center Animal Resources unit in Ames, IA is to provide animal care and support services for internal users that rely on animal products for research, testing and training. Fresh, clean, high-quality feed is critical to support animal health and well-being of a variety of animals used in laboratory research at the USDA National Animal Disease Center Laboratories in Ames, IA.

3.0 Technical Requirements:

Specifications for Grass-Alfalfa cubes:

3.1.1 Content shall be a mixture of grasses (minimum 40%, maximum 75%) and alfalfa (minimum 25%, maximum 60%).

3.1.2 Grasses shall be brome, orchard, and/or timothy.

3.1.3 Protein content shall be no less than 11%.

3.1.4 Moisture content shall be no more than 13.0% and not less than 11.5%.

3.1.5 Crude fiber shall be less than 33%.

3.1.6 The cubes shall be approximately 2 inches long x 1.5 inches wide and 1.5 inches thick.

Specifications for Timothy cubes:

3.2.1 Content shall be timothy grass only.

3.2.2 Protein content shall be no less than 7%

3.2.3 Moisture content shall be no more than 13.0% and not less than 11.5%.

3.2.4 Crude fiber shall be less than 35%.

3.2.5 The cubes shall preferably be approximately 2 inches long x

1.5 inches wide and 1.5 inches thick. Consistent cube size of approximately 1.5 inches long x 1.0 inches wide and 1.0 inches thick will also be acceptable on the Timothy Cubes.

General Specifications

3.3.1 The minimal guaranteed protein, Crude Fiber and Moisture content of the cubes in percent shall be placed on a tag attached to the bag or stamped on the bag.

3.3.2 Hay shall not contain injurious foreign materials.

3.3.3 The cubes shall be delivered in multi-walled bags that shall not be less than 50/50 all-natural Kraft paper only (Plastic liners are not allowed).

3.3.4 Individual bag weight shall not exceed 60 pounds nor be less than 40 pounds (ideally 50 pounds).

3.3.5 All bags within the same shipment must be consistent (NTE 1 pound difference) and shall not be tied with, nor contain wire, or backing boards or any other nonflammable materials.

3.3.6 Bag size shall be approximately 20 inches wide x 5 inches deep and 38 inches long to facilitate stacking.

3.3.7 Only new bags shall be used.

3.3.8 The hay cubes shall be made in the field during haying

season or hay baled directly off field and stored/processed in clean facilities free of possible contaminates.

3.3.9 Hay cubes shall be cured in a ventilated building, a

minimum of twenty (20) days prior to bagging.

3.3.10 All fines shall be screened prior to or during the bagging process.

3.3.11 The cubes shall be bagged in the same facility as they are cured in.

3.3.12 Hay Cubes must have been manufactured not to exceed 120 days from delivery.

3.3.13 Cubes should not contain:

- Antibiotics

- Hormones

- Chemical growth promotants

- Animal Products or by-products

- Bactericides, Bacteriostats or Coccidiostats

3.3.14 If the mill to be used has processed feeds containing any of these materials prior to processing Government feed, it shall be flushed with at least two tons of feed which does not contain any of the above-mentioned additives immediately before processing. This is to be done at the expense of the Contractor.

3.3.15 Quote shall include your company website address.

3.3.16 Quote shall include a minimum of three (3) customer

references with livestock forage-based products with current contact information.

4.0 DELIVERIES

4.1.1 Location: USDA, ARS, MWA, NADC, 1920 Dayton Avenue, Building 13, Ames, Iowa 50010

Deliveries shall be made from the plant in which the hay cubes are manufactured and bagged in and transported in clean, closed vehicles not used in the transportation of livestock. Each shipment shall be made as through shipment to the National Animal Disease Center (NADC) without transfer from truck to truck or trailer or through terminals and unloaded at location specified by the NADC.

Shipment by rail is not acceptable.

4.1.2 Days/Times: Deliveries shall be made during normal

business hours of 7:30 a.m. through 2:30 p.m. (CST) Monday through Friday, excluding Federal holidays.

The Contractor shall make deliveries within ten (10) working days after receipt of a telephone or written order from an authorized Government employee.

4.1.3 Notice: Partial deliveries of a minimum quantity may be requested.

It is requested that the contractor provide notice of at least 48 hours prior to delivery.

4.1.3 Delivery Ticket: A delivery ticket must accompany each

order, allowing for a signature of a person making the delivery and a signature of government personnel receiving the delivery.

The Contractor shall provide the Government with certified copies of weigh tickets of the loaded and unloaded weight from certified Weight Station (with contractor’s name inscribed on the weigh tickets) at the time of each delivery.

Both the empty and loaded weight must be obtained from the same weighing station. The delivery ticket must list the number of tons per load. Delivery ticket must list the number of bags per load.

NOTE: Exception to weigh tickets would be for bags that have certified equal weights and each bag is marked, thus weigh tickets would not be required. If weigh tickets are not presented, the Government reserves the right to weigh random bags upon delivery.

4.2 Admission to Property:

The following rules and regulations apply to all property at the NCAH, Ames, Iowa, under the custody of the United States Department of Agriculture (USDA) and to all persons entering on such property.

The campus is closed to the general public. Admission to the facility is restricted to authorized persons and approved visitors. Upon entry, visitors:

Contractor will require state-issued identification to gain access to the facility for escorted delivery to the feed storage building.

1. Will be required to present Government or other identifying credentials to the Officer at the Visitor Gate (photo driver’s license, passport, or other official photo identification).

2. Will be issued a visitor’s badge and must wear and display the badge at all times while visiting the facilities.

4.3 Inspection/Acceptance/Unloading:

The Contractor shall assure that the material conforms to the specifications in the contract prior to delivery.

Upon delivery, at destination, the Government reserves the right to reject any or all parts of a shipment, if in the opinion of the Government, does not meet the requirements contained herein.

Bags that are torn so that hay cubes are exposed on arrival at the NADC will not be accepted for use.

The Government reserves the right to inspect the processing and storage plant of hay cubes before, or any time after, the contract is consummated.

Final inspection will be made at destination for condition and quality.

Bags shall be loaded and delivered on returnable or disposable pallets so that hay cubes can be unloaded by a Government Forklift Operator at the Government facility.

If returnable pallets are used, they shall be provided at no additional cost to the Government and the Contractor shall be responsible for pick-up and return of these pallets after delivery.

5.0 Period of Performance. The Period of Performance for this contract is estimated and will adjust based on date of award.

Ordering Period 1 15 June 2025 – 14 June 2026 Ordering Period 2 15 June 2026 – 14 June 2027 Ordering Period 3 15 June 2027 – 14 June 2028 Ordering Period 4 15 June 2028 – 14 June 2029 Ordering Period 5 15 June 2029 – 14 June 2030