Attachment 1 - Statement of Work.pdf

Statement of Work

Pagosa Ranger District

Mill Creek Reforestation 2025

A. SCHEDULE OF ITEMS

Schedule/Deliverables Item No. Description of Work Unit Quantity Unit Price Total Cost

Average spacing range: 12’ x 11’; Trees per acre est. 330 (price includes scalping) Acre 384

TOTAL

B. SUMMARY

Summary of Task Order Work The FY 25 Mill Creek Reforestation contract covers 384 acres of spring planting with container stock in the San Juan National Forest.

Scope of Work

Item 1:

Plant approximately 384 acres with container stock. The planting will be accomplished by utilizing an average 12 x 11 spacing with variability. All trees will be planted in shaded microsites or transport shade when available. Spacing will vary from 5’ x 5’ to 20’ x 20’ to maximize shaded plantable spots. Plantable spots should avoid heavy woody coemption, and not be within the drip line of larger trees. When a plantable spot is located a scalping of 24”x 24” shall be installed prior to planting. This includes removal of soft vegetation such as grass/forbs and Gambell oak and other woody brush species up to .5” caliper. The total acreage of item 1 is 384 acres and the total trees to be planted are approximately 125,300 seedlings.

The Contractor shall furnish all labor, equipment, supervision, workman’s compensation, unemployment insurance, transportation, supplies (expect those designated as Government-furnished) and incidentals, to perform all work necessary to plant seedlings in the areas specified. The contract includes tree handling, planting, and micro-siting. All aspects of the work program shall be performed in an organized, systematic manner to assure services shall be performed over the entire unit.

Location Mill Creek reforestation will take place on the Pagosa Ranger District, San Juan National Forest. Planting units are located approximately 8 miles east of Pagosa Springs, Colorado, Access is by Mill Creek County Road CR# 302 to NFSR 665 (refer to vicinity). Planting areas are on relatively flat ground. Project area locations are depicted on the vicinity and items maps.

The trees will be stored in a tree cooler along the Mill Creek Rd in Pagosa Springs Colorado. It will be the contractor’s responsibility to haul the trees from the tree cooler in a covered trailer to the units daily. The contractor should have a reflective tarp to temporarily store trees in the field during the day.

Period of Performance The anticipated contract period for this task order is 14 calendar days after the Notice to Proceed effective date is confirmed.

The anticipated work start date is Award Date.

The anticipated period of performance is from Award Date through 31 May 2025*.

*CO includes additional time at the end of the performance period to allow adequate time for Government inspection and acceptance, contractor submission of final and invoice and preparation for administrative closeout actions to include receipt of final invoice and release of claims. Work for this project is expected to be completed by 15 May 2025.

The Contractor shall maintain progress at a rate that will assure completion within the stated contract time. The contract time will generally not exceed a required rate of progress exceeding that determined from the accepted work plan. If more than one area is available for planting, the Government may prescribe the planting sequence.

C. SPECIFICATIONS

Planting Specifications Summary Seedlings will be provided to the contractor by the Government.

Seedlings shall be planted by hand using a Hoedad or similar tool

Clearing and scalping is required. Prior to making the hole, remove all competing vegetation in an 24” square area around the plantable spot. Remove debris such as leaf litter, rocks, snow, and similar material. Once tree is planted, return debris material to the site to serve as mulch for the seedling.

Micrositing is required to protect the seedlings from high solar insolation. Only natural shade materials will be used to provide shade. The preferred shade material is stationary; however transportable natural shade materials are permitted when stationary shade materials are not available.

Seedlings are to be planted on the north to east side of the shade material. Inspection quality will be negatively affected if seedlings are planted on either the west or south side of the shade material.

Preferred planting spots are between 1 & 3 feet away from the bole of existing standing dead trees or stumps Secondary micro sites are within or immediately adjacent to clumps of brush

Tertiary micros sites are near down trees or other natural stationary shade material (large rocks or stumps)

Finally, if no other micro site condition is present in an area, transportable natural shade materials are required in so long as they extend at least 12” above ground level and are available in eth general area.

Unplantable locations should be left undisturbed

Target spacing is 12 by 11 feet. There is no maximum distance, minimum distance between planted trees is 6 feet

Avoid planting within the dripline of existing trees.

Avoid planting in locations of woody competition, such as aspen sprouts.

Planting “clusters” of seedlings at the minimum distance, in favorable microsites, is allowed

Target trees per acre depends on unit.

Do not plant closer than 6 feet from any standing tree with 30% or greater live crown

The contractor will be responsible for handling the seedlings in accordance with FSH 2409.17 Chapter 2 while planting.

Work will be monitored by Forest Service inspectors. A 2% area sample will be conducted during planting operations. The monitoring form and process is included below.

The contractor will be required to provide a Quality Control plan, Work plan, Camping plan, and Safety plan prior to issuance of the notice to proceed.

Work Statement Performance Standard

Government Method of Assessment

Incentives and Deductions for meeting the Standard

Tree Handling and Care C.4.2, and Tree preparation C.4.3

Trees are properly handled and cared for. Box temperatures are below 36 degrees F while in the Contractor’s possession. When violations occur, Contractor takes corrective action immediately.

Tree bundles are properly wrapped Bundles that are not properly wrapped are reworked.

COR and inspector will monitor operations and conduct random samples.

The Contractor’s care and handling of trees will affect the performance assessment as either a positive or negative incentive.

If Contractor meets the standard, no deduction.

If Contractor does not meet the standard and/or take corrective action, the Government may assess liquidated or actual damages (Section G), and provide adverse performance assessment.

Tree Planting C.4.4

Planting quality meets or exceeds performance standard of 90% quality.

COR or inspector conduct periodic inspection consisting of plots consistent with Planting Inspection (FSH 2409.17, 2.82, part 2).

The Contractor’s planting quality will be reflected in the performance assessment as either a positive or negative incentive.

If Contractor achieves 90% planting quality or greater, full unit price as incentive.

If Contractor does not achieve at least 90% quality, deductions as per Section G.

May result in adverse performance assessment.

Work Statement Performance Standard

Government Method of Assessment

Incentives and Deductions for meeting the Standard

Quality Control C4.7.

Contractor maintains good quality control on all aspects of operation including tree handling, preparation and planting, artificial shade and ADC installation.

Actions not consistent with contract specifications are corrected as per the Quality Control Plan.

COR or inspector randomly sample and observe operations.

The quality of Quality Control provided by the Contractor will be reflected in the performance assessment as either a positive or negative incentive.

If the Contractor fails to meet standards, work may be suspended or the Contractor put in Default for failure to take corrective action immediately and result in adverse performance assessment.

Contractor’s plot inspections are +/- 5% of Government’s quality. Inspection completed to meet timeframes.

Inspection records are complete and accurate.

COR or inspector randomly sample and observe Contractor inspection. Reviews Contractor inspection sheets daily.

The ability of the Contractor to meet the standard will be reflected in the performance assessment as either a positive or negative incentive.

When Contractor’s plot inspections meet standards, no deduction.

If quality does not meet standard, deduction (Section G) and/or additional costs to the Government will be assessed.

Work Plan and Schedule C.4.10.

Work meets schedule as per the accepted work plan.

COR and inspector conduct periodic monitoring.

The Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance assessment as either positive or negative incentive.

Work not completed on schedule is subject to Default and may result in assessment of actual costs.

INSTRUCTIONS

1. Locate and mark the plot center on the ground.

Sample Inspection Sheets

PLANTING INSPECTION SHEET – CONTRACT AND FORCE ACCOUNT (FSH 2409.17)

FOREST

DISTRICT

INSPECTOR

CONTRACT NUMBER

COR

PLOT

SIZE

STAND

NUMBER

CONTRACTOR

SUB ITEM

NUMBER

ACRES

AVERAGE

SPACING

MAX TREES/

PLOT

SHEET

NUMBER OF

D A

T E

Pl ot

N o.

(2) 3 4 5 6 7 8 9

Remarks Examine & Tally Planted Trees

D es ir ed

N o.

o f

Pl an ta bl e Sp ot s

N o.

U np la nt ab le

Sp s

A ct ua l N an ta bl e Sp ot s

M ax im um

N

A ll ow ab le

T re es

P la nt ed

W as te d T

T re es

S ta ti s.

bo ve

G ro un d

N o.

T re es D ug

T re es S ta tis

B el ow

G ro un d

1 2 3 4 5 6 7 8 9 1

*First line for above ground.

Second line for below ground.

TOTALS

FINAL %

2. Locate and examine planted trees for above ground criteria. Record results in column 2 of inspection form.

Above Ground

Satisfactory Planting spot selection S Spacing violation P Planting spot selection X Shade violation or protection (microsite) violation D Planting depth A Stem position – improper angle F Firmness, tree improperly tamped, loose C Scalping or clearing or planting spot preparation violation W Wrong species T Cull Tree

3. Determine from table 1 the average number of desired plantable spots for the plot based on the specified average spacing. Record results in column 3.

4. Determine and record in column 4 the number of spots void of planted trees that are unplantable due to acceptable existing natural regeneration or on-the-ground conditions. (Refer to definitions in supplement to the General Provisions.)

5. Subtract column 4 from the average number of planting spots and record the difference as the actual number of plantable spots on which trees should be planted on the plot in column 5.

6. Determine the maximum number of allowable trees from table 2 and record in column 6.

7. Record the number of trees planted on the plot from column 2 in column 7.

8. Determine wasted trees by subtracting the maximum number of allowable trees in column 6 from those planted (column 7) and if more than zero, record in column 8.

9. Record the number of planted trees meeting the above-ground contract specifications from column 2 in column 9. The maximum number of satisfactory trees to be credited shall not exceed the maximum number recorded in column 6.

10. Determine and dig at least the minimum number of trees from those determined satisfactory above ground in accordance with table 3 and record in column 10. The trees will be dug starting with those closest to the plot center and progressing outwards.

11. Tabulate below ground results in column 2 and record the number of trees meeting below-ground contact specifications in column 11.

Below Ground

Satisfactory F Firmness – air pockets, tree improperly tamped, loose R Roots configuration violation L Altered root length violation M Foreign material in planting hole O Planting hole orientation violation

12. Planting Quality Percent = Column 9 x Column 11 x 100

Column 5 Column 10

SAMPLE PLANTING INSPECTION SHEET – CONTRACT AND FORCE ACCOUNT (FSH 2409.17)

FOREST

Kootenai

DISTRICT

Cascade

INSPECTOR

R. Needles

CONTRACT NUMBER

R1-00020-03

COR

P. Greenup

PLOT

SIZE 1/50th ac

STAND NUMBER

20003001

CONTRACTOR

TreesRUs, Inc

SUB ITEM

NUMBER 3.1

ACRES

AVERAGE

SPACING 12x12

MAX TREES/

PLOT 7

SHEET

NUMBER 1 OF 1

D A

E

N

(2) 3 4 5 6 7 8 9

Remarks Examine & Tally Planted Trees

D es ir ed

N o.

o f

Pl an ta bl e Sp ot s

N o.

U np la nt ab le

Sp s

A ct ua l N an ta bl e Sp ot s

M ax im um ll ow ab le

T

P la nt ed

W as te d T

T re es

S ta ti s.

bo ve

G ro un d

N o.

T re es D ug

T re es S ta tis

B el ow

G ro un d

1 2 3 4 5 6 7 8 9 1

5/1 1 C √ √ √ √ √ 6 0 6 7 6 0 5 Small scalp

√ √ 2 2

2 √ √ √ √ √ √ √ 6 1 5 6 7 1 6

√ M 2 1 Rotten wood in hole

3 √ X √ √ √ 6 0 6 7 5 0 4 Did not shade by stump

√ √ 2 2

4 √ √ √ √ √ S √ 6 2 4 5 7 2 5 Seedlings too close

√ √ 2 2

5 √ √ √ √ √ √ √ 6 0 6 7 7 0 7

√ F √ 3 2 Air pocket

6 √ √ X √ √ D 6 0 6 7 6 0 4 No shade; shallow planted tree

√ √ 2 2

7 √ √ √ √ √ √ √ 6 0 6 7 7 0 7

√ √ √ 3 3

8 √ √ √ √ √ √ √ 6 1 5 6 7 1 6

√ √ 2 2

9 √ √ √ √ √ √ √ √ 6 0 6 7 8 1 7

√ L √ 3 2 Roots were trimmed

√ √ √ √ 6 3 3 4 4 0 4 Acceptable established trees on plot

√ √ 2 2

*First line for above ground.

Second line for below ground.

TOTALS

60 7 5

5 5

FINAL % = 90%

Calculation: Col 9 x Col. 11 x 100 = 55 x 20 x 100 = 90.235 Wasted trees on plots = 5 Col. 5 Col. 10 53 23 Submitted by Rob Needles, Inspector. 5/2/2003 All information is correct and complete.

SAMPLE PLANTING INSPECTION AND EXPLANATORY NOTES

Note that the Contractor filled out the Inspection Sheet header completely. The Forest, District, Contract Number, COR, Stand Number, Subitem, Acres, and Avg. spacing are information provided by the Government either directly or within the contract.

The Contractor provided the name of the (Contractor) Inspector, plot size, max trees/plot (based on contract tables), sheet number, and calculated the final quality. The Contractor assured that all columns and math were correctly done. The Contractor’s inspector signed and dated the inspection records and certified that the information was correct and accurate.

Based on the sample Inspection Sheet, the plot information was completed based on these observations:

Plot 1: Six trees were planted on the plot. The first tree did not have the required scalp width and received a C for scalping/clearing violation. Other trees were satisfactory above ground. There were no voids on the plot greater than 144 sq feet (12 x 12 spacing), so –0- unplantable spots are recorded. The inspector dug two trees, which is the minimum number based on 5 satisfactory trees in the above ground inspection. Both were properly planted.

Plot 2: There were seven planted trees on the plot, all satisfactory above ground. The inspector found a void on the plot with no trees that was larger than 144 sq. ft. The inspector checked for plantability and it unplantable. One unplantable spot was recorded.

This caused one wasted tree in column 8. Note that the satisfactory trees recorded in column 9 is six (not seven- cannot exceed the maximum allowable trees, col. 6). In the below ground inspection, a piece of rotten wood was found in the hole, which is a foreign material violation (F).

Plot 3: There were five planted trees. One tree was not planted by a stump, which was a shade violation (X) since the contract required that all trees be planted by stationary shade when it is available. There were no voids on the plot of 144 sq, ft that were unplantable. The two sample trees that were dug were satisfactorily planted based on below ground requirements.

Plot 4: There were seven planted trees. Two trees were planted five feet apart (minimum spacing was 50% of 12 feet or 6 ft). A spacing violation (S) is recorded for one of the trees. The other trees were satisfactory. The inspector found two voids on the plot that were unplantable, each at least 144 sq ft (approximate square or circle), and recorded –2- unplantable spot in column 4. Based on only four planting spots, the maximum allowable trees is five. Since seven trees were planted, two trees are wasted. Only five trees are recorded in column 9. Two trees were dug and both were properly planted.

Plot 5: Seven trees were planted and all were satisfactorily planted above ground. There were no unplantable voids equal to 144 sq.

ft. The below ground inspection revealed an air pocket in the lower part of the hole which is a Firmness violation (F).

Plot 6: There were six trees planted. One tree was not shaded which is a shade violation (X) since the contract required shade when it was available. Another tree was planted high with the root collar above the ground surface so a depth violation (D) was recorded.

Four trees are identified as satisfactory. Based on this, two trees were dug from the four that were satisfactory above ground; and found to be planted properly.

Plot 7: There were seven trees planted all of which were satisfactory. No unplantable voids existed. Three trees were dug based on seven satisfactory trees; they were satisfactory.

Plot 8: Seven trees were planted all of which were satisfactory. Although they tended to be closer than 12 feet apart, they were not closer than 6 feet apart, so no violation occurred. There was a void on the plot about 14x14 in size with no trees, and was found to be unplantable after the inspector checked for plantability. One unplantable spot was noted. Since seven trees were planted but the maximum number of allowable trees is six (due to one unplantable spot), there is one wasted tree in column 8. Only six trees count as satisfactorily planted above ground (cannot exceed col. 6), thus two trees were dug and were satisfactory.

Plot 9: Eight trees were planted. They tended to be closer than 12 feet apart but were not closer than 6 feet, thus no violation. There were no unplantable voids on the plot. The maximum allowable trees is seven, thus one wasted tree is recorded in col. 8. Three trees were dug based on seven satisfactory planted trees (cannot exceed col. 6). The roots on one of the trees had been stripped either during planting or before planting. (if before planting, the planter should not have planted the tree) resulting in a violation for altered root length (L).

Plot 10: Four trees were planted, and each was satisfactorily planted. Almost half of the plot could not be planted because there were small trees that met the requirements for acceptable established trees. This accounted for about three areas of 12x12 feet in size that were taken up with the residuals accounting for three unplantable spots. Two trees were dug and found to be satisfactory.

Following the inspection, all numbers were checked and totaled. The final quality is calculated based on the equation provided on the backside of the inspection sheet.

Evaluation: It should be noted that as a final inspection, the Contractor failed to meet the required 93% quality for acceptable work.

He would receive –10% of the bid price for this unit or payitem depending on how the contract is written. Although the Contractor over-planted, it helped to compensate for the above ground errors. It was the below ground errors that caused work to be unacceptable.

The over-plant also resulted in 5 wasted trees on the plots, which computes to 25 trees per acre that are excess. The Contractor should be assessed the wasted tree charges.

Detailed Schedule

Attachments:

1. Area Map

2. Vicinity Maps

3. Wage Determination

D. SPECIAL CONSIDERATIONS

Typical Weather Conditions/Access Constraints

The access road is gravel, turning into native surface. Depending on snow pack and rate of melt, the road may be muddy.

The gate at the bottom of the NFSR 665, as well as just after the junction with the NFSR 029, in which case administrative access may be granted if conditions allow, but the gate must be kept closed to the public. Work site is at 8,000 + ft.

Wage Determination

This work uses SCA Wage Determination (WD) 1976-1351, v63, Dated 10/20/21 for Colorado state.

PROJECT LAYOUT AND CULTURAL SURVEYS

The Project Area has been surveyed for all cultural sites and none are present, however, should any heritage or cultural sites be discovered during operations, the Contractor should immediately stop treatment in that area and contact the COR who will notify the District Archaeologist.

Deliverables:

See Summary and Specifications