ATTACHMENT 1 - Statement of Work.pdf

CONSTRUCTION

IMPROVE LAKE BALDWIN ELECTRICAL DISTRIBUTION

PROJECT 675-23-801

ORLANDO VA HEALTHCARE SYSTEM,

5201 RAYMOND STREET, ORLANDO, FL 32803

I. DEFINITION AND ACRONYMS:

A. Construction: as defined by the Department of Veterans Affairs (DVA) Is the procurement by the Government, under one (1) contract, with one (1) firm for the construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officer’s Representative (COR): The Contracting Officer's representative is responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Contractor: This term, as used herein, refers to the contractor under this contract.

E. Pre-Construction Risk Assessment (PCRA): Used to identify potential risks associated with the renovation, construction, and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work, this assessment will be completed.

F. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

G. Request for Proposal (RFP): This is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service to potential suppliers to submit proposals.

H. Florida Department of Environmental Protection (FDEP): Protects, conserves, and manages Florida's natural resources and enforces the State's environmental laws.

I. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

J. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

The Department of Veterans Affairs, Orlando Veterans Affairs Healthcare System (OVAHCS), is seeking professional Bid-Build (B/B) services to construct the project titled “Improve Lake Baldwin Electrical Distribution” at the OVAHCS, Lake Baldwin Campus, 5201 Raymond Street, Orlando, FL 32803 and Lakemont Campus, 2500 S. Lakemont Avenue, Orlando, FL 32814.

The Contractor shall furnish all construction services including labor, materials, tools, equipment, and supervision as necessary to construct the project described herein and other specified tasks as further defined in the Statement of Work (SOW). The construction shall be in accordance with the 100% design drawings and specifications for this project. Refer to attachments.

B. Project Overview:

This project is to upgrade specific electrical deficiencies at the Lake Baldwin and Lakemont VA campuses located in Orlando, FL identified in the Facility Condition Assessment. The objective of the project is to rectify these deficiencies by undertaking a series of activities such as repairing, relocating, replacing, and correcting various electrical equipment in accordance with the SOW and Specifications.

C. Specific Project Requirements:

1. Replace the tie-breaker within Building 500’s Switchboards 2 and 3.

A. Switchboards 2 and 3 are tied together through a single 1,600A breaker mounted within

Switchboard 3. The VA facilities personnel have stated that while the switchboards are fed from utility power the tie-breaker functions as expected. However, when the generators are running, the tie-breaker will trip. This is not how the tie-breaker is intended to function and can cause unnecessary outages. For instance, in the event of an outage in Switchboards 2 or 3, while a generator test is ongoing, the tie-breaker may fail to operate correctly, resulting in a substantial power loss to Building 500. Per the as-built drawings, as-built submittals, and field observations the main breakers within Switchboards 2 and 3 and the tie-breaker are kirk-keyed. Each breaker also appears to have a shunt trip. However, it is unclear what exactly was connected to the shunt trip of each breaker. Neither the drawings nor submittals indicated the intended use of the shunt trip functionality. It was also not feasible to trace the wire in the field either. If the shunt trip can be examined during the next planned outage/maintenance event it may be possible to determine if the shunt trip is the source of the nuisance tripping. Notwithstanding, the proposed solution currently is to replace the tie-breaker and provide proper programming, interlocks, and shunting such that the tie-breaker performs properly under both normal and emergency situations.

2. Add a disconnecting means at the Orlando Utilities Commission (OUC) south utility feeder.

A. The south utility-owned multi-way switch does not have any government-accessible means of disconnecting. The switch has hardwired outputs that feed medium voltage switches MV-MWS- NO.3 and MV-ATS-NO.4. In order to disconnect the south utility, the incoming switches at the medium voltage multi-way switch must be opened. There is no way to disconnect the feeder from the Automatic Transfer Switch (ATS). The OUC south utility cabinet is not owned by the government and as such, breakers or switches cannot be added to the existing switch.

B. The proposed solution is to intercept the output feeders at manhole 89, install an additional government-owned multi-way switch, and re-feed both MV-MWS-NO.3 and MV-ATS-NO.4.

This provides the government with the ability to disconnect power from the south at a single location.

C. During the summer of 2023 another project provided a new underground ductbank from the south OUC switch to manhole 89. As-builts of this project have not been provided to the AE team. These as-builts need to be reviewed to confirm the proposed solution is feasible.

3. Replace the transformer in front of Building 3130 and relocate a portion of the overhead power lines crossing the road underground.

A. The transformers and secondary disconnect are both in need of replacement. Both will be replaced in place, like for like. A portion of the transformer secondary travels overhead over a driveway. The overhead lines are not high enough and often get clipped by trucks causing outages. This project will relocate that portion of overhead lines (approximately 200 linear feet) underground. The new underground duct bank will originate at the new transformer MV-XF- ENG, traverse underneath the road, and end the existing power pole directly north of building 3129. The feeder will rise up the pole and be spliced into the existing overhead lines.

B. Building 3129 is currently fed from an overhead wire that is spliced mid-span. This can be seen in Figure 3. This feeder will also need to be replaced and the building re-fed. An additional power pole will be provided to the east of Building 3129 and re-feed Building 3129 via a new overhead power line.

4. Replace the transformer between Building 504 and 502 and provide emergency generator-backed power to Building 504.

A. The existing transformer MV-XF-504 is in poor condition, appears past the end of its useful life, and needs replacement. This transformer will be replaced in place.

B. Additionally, this building will be reworked in such a way as to provide generator-backed power to the entire building. An existing breaker within Switchboard Emergency within the Central Energy Plant (CEP) will be utilized and an additional underground conduit will be provided from Building 502 to Building 504. An additional transformer will be added to transform the voltage from 480 to 208Y/120V. This transformer will be placed outside building 504 next to MV-XF-

504. An ATS will be added fed from both transformers. Other equipment may be added/modified as well to accommodate the additional feeder and source. Additional documentation is required from the VA concerning this building to finalize a design.

5. Replace the transformer between Building 504 and 502 and provide emergency generator-backed power to Building 504.

A. The ATS feeding the Domiciliary, 519-ATS-K is non-functional and needs to be replaced. The

ATS that feeds panel K is located inside the domiciliary. The ATS is located outside on the west well directly outside the exit door. This will be replaced in place. There is no other work at the domiciliary as part of this project.

B. The alternate feed and generator start signal for 519-ATS-K originates in Building 503. Note:

Building 503 is owned by the state and not the VA. The scope of this project does not include providing a new alternate emergency feeder from a VA-owned building. The existing emergency feeder and generator start signal will be used for this project.

6. Replace the fire pump ATS.

A. The fire pump ATS, 502-ATS-A, is to be replaced as part of this project. The ATS will be replaced in place. The fire pump itself and all associated feeders are existing to remain. The fire pump controller and transfer switch are two separate enclosures. Only the transfer switch will be replaced as part of this project.

7. Replace medium voltage ATSs No. 2, 3, and 4 in place. All incoming and outgoing feeders are to remain the same.

8. Lakemont A. Relocate or Replace ATS in the chiller yard under a covered area.

1. There is an existing ATS located near the chiller within the chiller yard walls. This ATS is not protected from the elements or the chiller spray. This ATS will be relocated and replaced as part of this project. The ATS feeders will be intercepted and re-routed to the new location.

The ATS will be located at the west end (right side of Figure 7) of the existing canopy-covered equipment outside the chiller yard proper. The canopy will be extended to cover the ATS. There is no other work to the ATS or Lakemont distribution system as part of this project.

9. Furthermore, the following applies to the areas in scope:

A. Electrical Service and Distribution:

1. All existing electrical service and distribution are to remain “as-is” unless noted otherwise.

2. Additions or modifications to any panel or service will be documented.

3. No additional backup, standby, or emergency power will be required unless specifically noted.

B. Branch Wiring:

1. Branch wiring system will be installed in accordance with the 2017 National Electrical Code

(NEC). Each branch circuit will utilize a dedicated neutral conductor. All branch circuits shall utilize an equipment grounding conductor in each conduit. The conduit will not be allowed to be used as the sole grounding path.

2. All branch circuiting will be copper conductors in conduit. Minimum conduit size will be 3/4”.

3. Typical branch circuit wiring will be a minimum #12 American Wire Gauge (AWG) copper (CU), installed in Electrical Metallic Tubing (EMT) conduit for power and lighting systems.

Rigid conduits shall be used for all exposed conduit runs where EMT would be subject to physical damage as defined by the National Electrical Code (NEC). Conduits are to be installed concealed, except were installed in electrical rooms, mechanical rooms, or other unfinished areas.

4. All empty conduits shall have a pull string installed in them.

5. All panelboard feeders shall be copper conductors installed in conduits.

6. All electrical equipment shall be bonded with a dedicated equipment grounding conductor.

C. Wiring Devices:

1. Wiring Devices shall be hospital-grade, tamper-resistant duplex receptacles rated for 120V with 5-20 National Electrical Manufacturers Association (NEMA) configuration, nylon type, with finishes determined by the architect. Device faceplates shall be stainless steel.

2. Interior receptacles located within 6 feet of a water source shall be provided with a ground-fault circuit interrupter (GFCI).

3. Wiring devices to be mounted in 4” square x 2-1/8” deep minimum boxes with appropriate gang mud ring.

4. Where wiring devices are surface mounted or in unfinished areas, devices are to be mounted in a 4” square outlet box with matching industrial raised cover plates.

5. Device wall plates to have extra strength laminated adhesive tape labels indicating the source panel and circuit number. Labels are to be white with black letters for “normal” power and red with black letters for “emergency” power.

6. Receptacles shall have the following finish:

a) Normal = White

b) Life Safety / Emergency = Red

c) Receptacle cover plate to be stainless steel.

d) Receptacles to be installed in accordance with the electrical drawings.

D. Lighting and Lighting Control Systems:

1. There is no lighting as part of this project.

E. Fire Alarm System:

1. There are no additions or modifications to the fire alarm system as part of this project.

F. Information Technology Systems:

1. There are no additions or modifications to the IT system as part of this project.

G. Security and Access Control:

1. There are no additions or modifications to the access controls system as part of this project.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. All work hours SHALL be coordinated with the project’s COR to prevent interference with normal clinic functions. Work that interferes with normal clinic functions which, includes all utility outages, shall be performed during WHEN hours (Weekends, Holidays, Evenings, and Nights) so as not to interfere with normal clinic functions.

B. Performing on-site work during WHEN hours will require approval from the COR. Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government. Approvals are subject to the availability of on-site staff.

C. Length of Project:

1. The project’s construction phase SHALL be completed in no more than 270 calendar days from the

Government issuance of the Notice to Proceed.

2. The Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before the Notice to proceed.

D. Utility shutdowns/Outages: All shutdowns involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

A. Contractor shall secure the area prior to the commencement of work and follow the Orlando VA Medical Center guidelines and policies for Pre-Construction Risk Assessment (PCRA) and Interim Live Safety Measures (ILSM).

B. Risk Assessment: This project has been classified per the Construction Infection Control Risk Assessment as a Type B, Medium Risk Group, Class II (ILSM Level 1) project.

V. SAFETY REQUIREMENTS:

A. All Contractor personnel are required to have completed an Occupational Safety and Health

Administration (OSHA) approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. The Contracting Officer (CO) must receive a copy of current certificates identifying the successful completion of the training prior to executing work for the Veterans Administration. In addition, the Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for the Contractor’s Competent Persons (CP), who have been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of the Contractor’s CP nor acts on their behalf. The VA CP determines if the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have twenty-one (21) calendar days to review the AHA and APP.

B. The Contractor shall submit documentation validating completion of the OSHA construction safety course for all personnel.

VI. RECORDS MANAGEMENT:

A. Applicability: This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, Definitions, regardless of the medium in which the record exists.

B. Definitions: “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. The term Federal record:

1. Includes VHA records.

2. Does not include personal materials.

3. Applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. May include deliverables and documentation associated with deliverables.

C. Requirements:

1. Contractor shall comply with all applicable records management laws and regulations, as well as

National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chapters. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 Code of Federal Regulations (CFR) 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Section C. Requirement, Paragraph 4.

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training: All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for Contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736 **

D. Flow down of requirements to subcontractors:

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

VII. GOVERNMENT FURNISHED INFORMATION:

All available record drawings will be provided upon request to the Contractor. They should not, however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user.

Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VIII. RESOURCES:

A. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

2. Construction Infection Control Risk Assessment Memorandum

B. Other construction standards and publications that shall be applied to this work include, but are not limited to:

1. National Fire Protection Association (NFPA) Codes & Standards: www.nfpa.org http://www.cfm.va.gov/index.asp http://www1.va.gov/vasafety/ http://www.nfpa.org/

2. OSHA Rules and Regulations

3. Life Safety Code (NFPA 101) latest edition A. Applicable sections of the VA Master Construction Specifications will be provided and prepared by the Architect/Engineer, including all the necessary adaptations.

IX. SUBMITTALS

A. Contractor shall submit documentation proof of OSHA construction safety course.

B. General Contractor License and Insurance.

C. Submittal as per Construction Documents and Specifications.

D. Warranties.

X. QUALITY ASSURANCE/QUALITY CONTROL:

A. The Construction Contractor shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within 2 weeks of receipt of the Notice to Proceed, the Construction Contractor will submit a detailed

QA/QC plan describing each QA/QC task that will be taken during the construction phase and the name of the Contractor’s team member responsible for QA/QC.

C. Upon its completion each task shall be initialed and dated by the responsible Contractor’s team member.