Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK

Project Name: Mathews Brake NWR–Water Hyacinth Control

Location: Mathews Brake NWR – Leflore County, Sidon, Mississippi

1. SCOPE OF WORK

1.1 General

Conduct aerial herbicide application on Mathews Brake National Wildlife Refuge (NWR) to control water hyacinth between May 15 and July 31, 2025. Equipment (i.e., helicopter/ sprayer/ etc.) and personnel will be in condition to render efficient, economical, and continuous service.

Failure of the equipment and personnel to perform to the satisfaction of the Contracting Officer/Refuge Manager will be sufficient cause for the termination of the contract by the Government or the requirement by the Government that the equipment and personnel be replaced with equipment and/or personnel of satisfactory performance to meet the target objective of 95% of coverage area to be sufficiently treated per standards set forth in this scope of work.

1.2 Location of Work Area

Aerial herbicide application will be via helicopter and over water within the specified work area (map below) on Mathews Brake NWR in LeFlore County, Sidon, Mississippi. The Contractor shall fully survey treatment area prior to application. The boundary of the treatment area will be identified by the Government and the appropriate map(s), GPS coordinates, and/or shapefiles provided to the Contractor before or during the mandatory pre-treatment on-site meeting. The pre-treatment meeting can occur before or on the day of the herbicide application provided satisfactory agreement that the Government provided file format of the treatment area and helicopter equipment are compatible. It is anticipated that the meeting will last no more than 1 hour.

1.3 Description of Work

While work for this project involves aerially spraying herbicide via a helicopter to specifically control water hyacinth, it may include the treatment of water hyacinth mixed with American lotus and other aquatic plants. The target date range for spraying will take place between May 15 through July 31, 2025. Spraying date(s) will be scheduled by the Refuge Manager in coordination with the Contractor. The scheduled application dates shall be conducted during normal business hours, 7:00 AM to 5:00 PM, Monday through Friday, unless approved by the Refuge Manager in advance. The Contractor will supply the herbicide and surfactant and ensure it is mixed in accordance with the safety data sheet and product label. The Contractor is responsible for following all Environmental Policy Agency and label restrictions.

Approximately 250 acres will be sprayed using the herbicide ProcellaCOR SC (2.7 fl.oz/acre) and surfactant Methylated Seed Oil (1 qt/acre). Refer to detailed map below that delineates the treatment areas. The Contractor will be paid by the acres sprayed at the bid rate or on a per acre basis.

This aerial application will be completed utilizing a rotary-wing helicopter to apply (spray) herbicide to the treatment areas. The Contractor will abide by all Federal, State, and local laws and regulations and all applicable safety data sheets and product labels. The Contactor will provide the necessary herbicide and surfactant. The Contractor will provide the helicopter and all other materials and equipment, all labor necessary to perform the work and all supplies, transportation, tools, materials, supervision, and other non-personal services necessary to perform the requirements of this contract order. The Contractor shall plan, schedule, coordinate, and ensure effective performance of required services for the entire duration of contract.

The Contractor will be responsible for mixing the chemicals and preventing spills and will properly rinse and dispose of the chemical containers as well as all other trash that is generated.

The Contractor is responsible for drift and will take all necessary precautions to control drift and prevent spraying non-target areas. The Contractor will supply all necessary drift control agent.

The Refuge Manager or on-site representative of the government will direct the Contractor to the specific locations to be sprayed and will specify the order of the work.

2. GOVERNMENT RESPONSIBILITY

2.1 The U.S. Fish and Wildlife Service (Service) shall:

a) Hold an on-site briefing with the Contractor which should not last more than 1 hour.

During this briefing the Contractor will be provided a map(s) of the treatment areas and any appropriate electronic files (e.g., .kmz) of the treatment area, any other information that further identifies the treatment areas, and any other logistical questions.

b) Provide a point of contact (Refuge Manager or Service representative) to oversee on-site application.

c) Assume no responsibility for the equipment, or injury to employees of the Contractor, nor for any damages or injury to persons or property of third parties at any time during the life of the contract. The Contractor shall hold and save the Service and its officers and agents harmless from all claims arising out of prosecution of the work under this contract.

d) Inspect treatment area (Refuge Manager or Service Representative) within 10-12 days post-treatment to ensure 95% of target area demonstrates satisfactory kill.

e) Approve (Refuge Manager or Service Representative) services for payment upon satisfactory completion of each treatment.

f) Designate and schedule spraying event, with Contractor, that will occur between May 15 and July 31, 2025.

3. CONTRACTORS RESPONSIBILITIES

3.1 The Contractor shall:

a) Provide the Service’s Contracting Officer Representative with the following at least 48 hours before implementation of the project:

i. Access number, office telephone, and cellular numbers for all supervisors and personnel working on this contract.

ii. Electronic mail addresses for key contract personnel shall be provided to the Refuge.

iii. Vehicle and equipment identification.

b) Procure chemical (ProcellaCOR SC) and surfactant (Methylated Seed Oil) at the rates described in the 1.3 above to cover approximately 250 acres.

c) Provide or procure adequate water supply to effectively carryout this contract (Note:

there is not municipal water available on site).

d) Assume sole responsibility of the contract applicators for the movement of chemicals, water, and equipment in and around the treatment locations.

e) Contractor will attend a mandatory on-site briefing prior to or day of treatment, that will last no more than 1 hour, to ensure both the Government and Contractor understand the terms of the agreement and agree on the treatment area coordinates and any other logistical questions.

f) Familiarize themselves with Refuge treatment areas and existing conditions prior to contract execution. All work shall be conducted between Monday and Friday unless approved in advance by the Refuge Manager. No work shall be conducted on federal holidays or weekends without prior approval.

g) Have an on-site supervisor, who is responsible for all contract execution, including herbicide mixing and storage, work assignments and crew supervision. Supervisor must be able to communicate effectively in English.

h) Provide all labor, helicopter, equipment, transportation, fuel, mixing tanks and storage, to perform the work specified herein. Contractor must have all the required trainings, licenses, and approvals to use herbicides listed in this document.

i) Be responsible for all work performed until the completion and acceptance of the entire contract.

j) Re-treat areas not meeting the 95% coverage requirement within 10-14 days of notification, as determined by the Refuge Manager their representative.

k) Provide shapefile of treated areas (specific acres) upon completion of each spraying event or no later than 14 days after the spraying event. Shapefile will be provided to Contracting Officer/Refuge Manager.

l) Provide specific volumes of herbicide applied per date at the end of each day to the Refuge Manager.

4. SPECIAL CONDITIONS

4.1 The Contractor’s helicopter must have a GPS unit that will provide a transect map drawing of the area sprayed plus a calculation of the actual acres sprayed. The Contractor will provide that information to the Refuge Manager or the Contracting Officer within 14 days of completion of the project.

4.2 Spraying operations may be suspended temporarily due to weather conditions such as high winds, rain, or anticipated rain. The Contractor will not spray when wind conditions are not favorable or when rain is expected. No off-label spraying is approved.

4.3 No bathroom facilities are available at the work site.

5 MOBILIZATION

The Contractor will not be paid mobilization or demobilization. The Contractor may charge up to 1-hour for the pre-treatment meeting.

6 WEATHER

Spraying operations may be suspended temporarily due to weather conditions such as high winds (exceeding 10 MPH), rain, or anticipated rain. The Contractor will not spray when wind conditions are not favorable or when rain is expected.

7 WORK PERIOD

All work will be performed between May 15 and July 31, 2025. Chemical applications will take place Monday through Friday, between the hours of 7:00 AM and 5:00 PM, unless prior approval from Contracting Officer. No spraying will be conducted on federal holidays or weekends.

8 SUPERVISION

The equipment described herein, for the purpose of ordering work when and as required, determining acceptability of work performed and inspecting equipment furnished by the

Contractor, will be under the supervision of the Contracting Officer’s representative/Refuge Manager.

However, this shall not relieve the Contractor or their responsible agents of any responsibility for the proper execution of the work in accordance with the contract and directives of the Contracting Officer issued thereafter.

9 INSPECTION AND IDENTIFICATION OF EQUIPMENT

All equipment to be used in the work shall be inspected and approved by the Contracting Officer and/or an authorized representative/Refuge Manager, prior to its use.

10 SPECIAL REQUIREMENTS

10.1 The Contractor will be required to make their own provisions for parking of his equipment.

10.2 The Contractor will be required to furnish their own sanitary facilities, water, and operational necessities.

11 EXPENSES OF OPERATION AND REPAIR

The Contractor shall furnish, at their own expense, all skilled operators, labor, fuel, and necessary equipment for transportation of fuel to equipment, including operators, laborers, appliances, appurtenances, equipment, and supplies, and shall bear all expenses incidental to the efficient operation of the plant in connection with the work.

12 OBJECTIONABLE EMPLOYEES

The Contractor will remove from work under this contract any employee who in the opinion of the Contracting Officer is objectionable or incompetent. The requirement shall not be made based on any claim for compensation or damages against the United States or any of its officers or agents.

13 CONTRACTOR SUPERVISION

The Contractor shall provide a person at the work site to receive instructions from the Contracting Officer or his authorized representative. This person will be responsible for implementing the Government’s instructions and will be responsible for the direct supervision of all Contract employees.

Project Manager/Refuge Manager

Lamar Dorris USFWS NWRS (Region 4) Refuge Manager – Mathews Brake NWR 662.820.4332 Lamar_Dorris@fws.gov

Contract Specialist

TBD

mailto:Lamar_Dorris@fws.gov

Mathews Brake NWR Aerial Spray 2025 (250 Acres)

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A 0 0.25 0.5 1 Miles