Attachment 1 - Statement of Work.pdf

DRAFT

36C25624Q1516 Attachment 1

STATEMENT OF WORK

Sterile Processing Service (SPS)

Shelving Unit Systems (September 6, 2024)

1. PURPOSE: The Contractor shall deliver, install, and provide training on the new shelving unit system. Delivery to Central Arkansas Veterans Healthcare System (CAVHS), 4300 W. 7th

Street, Ground Floor, Little Rock, AR 72205.

2. SCOPE:

2.1. The Contractor shall provide, transport, install, and test all equipment. All products shall meet all salient characteristics defined in this SOW.

2.2. All equipment and installation shall meet manufacturers and VA specifications.

2.3. The Contractor shall be responsible for any missing parts and components not included in order to perform the services of this contract.

2.5. SALIENT CHARACTERISTICS

2.5.1. Shelving must have a weight capacity of at least 800 lbs. (363kg) per shelf for lengths of 24" to 48" (610 to 1219mm), 600 lbs. (272kg) per shelf for lengths of 54" (1372mm) or longer, and 2000 lbs. (907kg) evenly distributed on the stationary units with no color requirement. Total estimated quantity is 178 units.

2.5.2. Temperature range for the shelving needs to be with -20°F (-29°C) to 125°F (52°C) continuous use, with intermittent exposure to 200°F (93°C) for cleaning.

2.5.3. Shelving must move on a track system, have polyurethane wheels with locking mechanisms on the movable unit, and tip resistant.

2.5.4. Shelf Mats should be made of injection-molded polypropylene with a built-in antimicrobial product protection to ensure sterile items remain safe.

2.5.5. Shelf frames should be made of steel with an electroplated substrate with a finish that is resistant to abrasion and rust.

2.5.6. Shelves should adjust on 1" increments along the post to maximize the use of available vertical space with rust proof polymer posts that are 75” tall.

2.5.7. Shelves must have the ability to add hanging item ability for catheter storage.

2.5.8. Shelves shall have a solid bottom shelf.

2.5.9. Shelving surface polymer construction shall be smooth to protect sterile packaging wraps.

2.5.10. Post should be epoxy coated Steel with electroplated substrate with a finish that is resistant to abrasion. Epoxy finish shall have built-in antimicrobial product protection. The adjustable foot must be reinforced nylon.

2.6. DELIVERY AND INSTALLATION:

2.6.1. Delivery: Contractor shall ship/deliver all equipment to the Central Arkansas Veterans Healthcare System, 4300 West 7th Street, Little Rock, AR 72205. The dock at the Little Rock location has the capability to accommodate 18 wheeled tractor trailers and box trucks.

2.6.2. Installation:

2.6.2.1. All equipment shall be setup/installed within the timeline agreed upon by the authorized government representative at the Central Arkansas Veterans Healthcare System, 4300 West 7th Street, Ground Floor, Little Rock, AR, 72205.

2.6.2.2. The Contractor shall install all equipment to manufacturer’s specifications maintaining Federal, and Local safety standards.

2.6.2.3. The Contractor shall have the experience, capability, and knowledge to install the shelving units.

2.6.2.4. The Contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the authorized government representative.

2.6.2.5. The Contractor shall coordinate to have the delivery date to be as close as possible to the installation date in order to avoid extra storage time at delivery location. Installation should take no more than 3 days once vendor has completed the joint inventory inspection.

2.6.2.6. Installation period of performance shall be during the first 2 weeks of December 2024 to coincide with delivery and joint inventory inspection between the authorized government representative and contractor. The installation date is subject to change based on current construction project.

2.6.2.7. The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the CAVHS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

2.7. SITE CONDITIONS:

2.7.1. There shall be no smoking on CAVHS property at any time.

2.7.2. Food and drink will only be allowed in designated areas (cafeteria, etc.).

2.7.3. Contractor shall abide by all CAVHS rules and regulation in regard to COVID-19, including but not limited to screening procedures and use of proper Person Protective Equipment (PPE) if specified.

2.7.4. The Contractor is completely responsible for all actions of its employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises.

2.8. KICKOFF MEETING

2.8.1. The Contractor shall participate in a kickoff meeting within five (5) days of contract award. Time and date shall be coordinated with the authorized government representative.

3. INSPECTION AND ACCEPTANCE:

3.1. The Contractor shall conduct a joint inspection with the authorized government representative upon delivery of equipment.

3.2. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). The list shall be submitted to the authorized government representative with a remediation plan within five (5) business days.

3.3. The authorized government representative will ensure all work is completed satisfactorily prior to final acceptance. Disputes shall be resolved by the Contracting Officer and authorized government representative.

4. DELIVERY/STORAGE REQUIREMENTS:

4.1. Deliver materials to the CAVHS warehouse at Little Rock in manufacturer's original sealed containers with brand name marked thereon.

4.2. Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.

4.3. Deliver specified items only when the site is ready for installation work to proceed.

4.4. Store products in dry condition inside enclosed facilities.

4.6. Any Government requested delayed delivery up to 90 days after initial delivery date, shall be at no additional cost to the Government.

5. WARRANTY:

5.1. The Contractor shall provide a standard manufacturer’s warranty on all parts and labor.

5.2. The warranty shall include all shipping costs associated with any warranty repair.

6. OPERATOR TRAINING:

6.1. The Contractor shall provide on-site training of the equipment to the authorized government representative.

6.2. Scheduling of standard operator training shall be coordinated with the authorized government representative after installation is completed.

7. PROTECTION OF PROPERTY:

7.1. The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

7.2. The Contractor shall perform an inspection of the installation room with the authorized government representative prior to commencing work.

7.3. The Contractor shall provide floor protection while working in VA facilities. All material handling equipment shall have rubber wheels.

7.4. All Contractor employees shall be escorted by VA personnel throughout the facility to ensure maximum access to all applicable areas.

8. HOURS OF OPERATION: The Contractor shall provide installation services during the hours of 8:00 AM – 4:30 PM Monday through Friday, Central Standard Time (CST), except Federal holidays. Prior to any service performed outside of normal working hours, these services shall be approved by the Contracting Officer and/or authorized government representative.

9. PERIOD OF PERFORMANCE: The complete install shall be completed no later than 3 days once installation has started after the joint inventory has been completed.

10. BACKGROUND INVESTIGATION: Contractor shall be subject to background investigation and employee orientation. Contractor shall receive favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. If the investigation is not completed prior Contractor’s commencement of work, and the investigation result indicates unfavorable adjudication, Contractor shall stop work immediately. The contract between the Contractor and the Government shall be terminated in its entirety, and the Government will not be liable to the Contractor for the contractor’s costs on undelivered work and any damage that may be resulted from this termination. The Contractor shall be required to complete privacy and security training and provide training certificates to the Contracting Officer’s Representative (COR) and the Contracting Officer.

11. FEDERAL HOLIDAYS: The Contractor is not required to perform services on the following Federal holidays:

New Year’s Day January 1st Birthday of Martin Luther King Jr. 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute. Any other day designated by Executive Order. Any other day designated by the President’s Proclamation.