Attachment 1 - Statement of Work.pdf

Attachment 1 SOW

TBD

Statement of

Work For

Installation of Furniture in a Military Facility Kadena AB, Okinawa, Japan

Specification:

a. One (1) Desk (4 Console Positions) with back rail four mounting equipment – See attachment 1 for diagram and measurements

i. Material type

1. Back Rail: Metal (Matte Black)

2. Desktop: Word or Composite (light gray)

3. Side panels: Metal and Word or Composite (dark blue or black)

4. Frame: Metal and plastic

ii. Design of Worksurface shall be supported by structural frame for greater long- term rigidity and for better lift column performance.

iii. Design of worksurface edge shall be constructed of high impact molded polyurethane edging over an extruded aluminum metal core.

Edging shall be able to accommodate minimum radius bends of 12 inches (30 cm) in a concave configuration or 14 inches (35.56 cm) in a convex configuration to conform to the console design. The edging must be easily replaceable without having to remove or replace the entire work surface. No post formed edging, laminate edging, or non-replaceable leading-edge material will be considered.

iv. All work surface edging must be easily replaceable without having to remove or replace the entire work surface. No thermally fused, post formed, glued, T-Mold or laminate edging, or any non- field replaceable work surface edge material will be considered.

b. 4 stations: Each position needs to have individual powered sit/stand capabilities

i. Storage under each workstation for Two (2) computers (size example: Dell OptiPlex 290.00mm x 92.60mm x 292.8mm)

1. The computers at each station will have a minimum of 1.5m distance between them. Minimal separation is needed between computers and the adjoining station.-- See attachment 1

ii. Storage under each position for Uninterrupted Power Supply battery

iii. Design shall incorporate heavy duty electro-mechanical columns with 2500N load per column

iv. Design of column enclosures shall contain all the lifting mechanisms required to provide the applicable height adjustment. The selected lifting mechanisms shall not be mounted directly to the floor of the control room.

v. Design of column enclosure shall have service access from all 4 sides allowing for easy cable access and lifting mechanism service or replacement.

vi. Design shall have a self-contained dynamic cable management system (energy chains) which will ensure that the cable transition between static and dynamic parts of the console are pre-strained and shall not experience any movement during dynamic operation of the console thus minimizing potential damage or accidental disconnection.

c. A back rail system for arms to be attached for equipment – See Attachment 2 for complete list and capabilities

i. Three (3) monitor arms per console position, capable of holding 40 LBS (18.1 KG) each

1. Two (2) out of the Three (3) monitor arms with enough clearance to position 2 x 49in monitors: one top & one bottom per console position – See Attachment 2 Current Console Position 1 & 2 for monitor visuals

ii. Five (5) holders for the back rail system that can be used for binders and checklists.

ci. A singular small workstation on the far right that does not sit/stand - See Attachment 2 for diagram and measurements cii. A work light will be incorporated at each position that can be controlled at each individual work station.

ciii. LED under lights will be included that will span the length of the desk for safety and visibility.

civ. Plexiglas top inlay for each console positions that will allow for work aids to be placed under for quick reference and that do not interfere with sit/stand capabilities

i. Design shall include 1/8” flush plexi-inlay within the worksurface for reference documentation.

cv. Cables with enough length for all equipment to be used in the standing position. (Length would be determined by the height of the sit/stand mechanism)

i. 9x Display Port cables

ii. 4x Ethernet Cables

iii. 16 x Power cables.

1. Description of services - The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to perform installation of Console/desk as defined in this Statement of Work (SOW) in a military facility located on Kadena Air Base, Okinawa, Japan.

1.1 Existing Furniture

1.1.1 Existing furniture must be destroyed and disposed of properly at an off base location. NOTE: (The government must not be held liable for any expenses that the contractor may incur due to disposing furniture off base.)

1.1.2 Liability for damages – The contractor must be held responsible for any damages that occur by the contractor and/or any personnel that work under this contract to Government facilities and Government owned property.

1.2 New Furniture

1.2.1 The contractor must properly assemble and install all furniture into the government facility and rooms.

1.2.2 Liability for damages – The contractor must be held responsible for any damages that occur by the contractor and/or any personnel that work under this contract to Government facilities, Government owned property and Government purchase furniture.

1.2.3 Contractor is responsible for door to door delivery, unloading, assembly of furniture in the designated rooms, and removal/disposal of rubbish.

1.2.4 Contractor is responsible for processing all custom forms, original customs forms.

1.2.5 Contractor will coordinate schedule with 18 Wing Command Post, based on facility construction and beneficial occupancy date. Government will provide storage for furniture should beneficial occupancy date change.

1.3 CLEANING AND PROTECTION

1.3.1 Maintain Walk Through - The contractor must maintain common walk through areas to allow proper evacuation of the building in the case of emergencies.

1.3.2 Remove Rubbish - The contractor must remove rubbish, wrapping paper, salvages and scrap. The contractor must not leave waste material inside or outside of the facility overnight, or for a prolonged period of time, when work is not done. Remove and dispose of waste materials only at authorized off base locations, daily.

1.3.3 Vacuum Carpets - The contractor will vacuum the government area that they were working at the end of each day.

1.3.4 Final Cleaning - The contractor must remove packing material, boxes, broken items, spots, smears, and other foreign matter.

1.3.5 Liability for damages – The contractor must be held responsible for any damages that occur by the contractor and/or any personnel that work under this contract to Government facilities, Government owned property and Government purchase furniture

2. CONSERVATION OF UTILITIES

2.1 Utilities. The government will provide water and electricity, when available.

2.2 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which prelude the waste of utilities, which shall include:

2.2.1 Lights shall be used only in areas where and when work is actually being performed.

2.2.2 Water faucets or valves must be turned off after the required usage has been accomplished.

2.2.3 Government or private telephones shall not be used for personal reasons or for any toll or long distance calls.

3. GENERAL INFORMATION.

3.1 HOURS OF OPERATION. The contractor must perform the on- site services required under this contract during the following hours: 08:00 am- 16:30 pm, Monday through Friday, except on U.S. holidays specified in section 3.2.1 of this SOW and PACAF Family days. No on site work will be scheduled or performed on holidays unless previously approved or directed by the Contracting Officer. If the contractor desires to work on non-scheduled workdays, he must submit a written request to the POC for approval.

3.1.1 Holidays - The contractor is not required to provide service, except as noted on the following days:

Day Holiday

First day of January New Year’s Day* Third Monday of January Martin Luther King, Jr.

Birthday Third Monday of February President’s Day Last Monday of May Memorial Day 19 Jun Juneteenth Fourth of July Independence Day First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day Last Thursday of November Thanksgiving Day 25 December Christmas Day

If holiday fall on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday it will be observed on the following Monday.

3.2 SECURITY REQUIREMENTS - The contractor must be responsible for safeguarding all contractor controlled government property at the close of each work period.

3.2.1 Identification and Base Passes – The contractor shall obtain identification cards and base passes for all employees and vehicles. Application shall be coordinated through the Contracting Officer or designated representative. Upon termination of employment, the contractor shall return identification cards and base passes to Security Forces within 24 hours.

3.2.2 Safety and Fire - The contractor must comply with applicable government published safety requirements and regulations which will be available upon request by the contractor.

3.3 CONTRACTOR PERSONNEL REQUIREMENTS.

3.3.1 Contract Manager - The contractor must provide a contract manager who will be responsible for the performance of the work. The name of this person, and an alternate(s), who will act for the contractor when the contract manager is absent, must be designated in writing to the CO 5 working days prior to start of projects.

The contract manager or alternate will have full authority to act for the contractor on all contract matter relating to the daily operation of this contract. The contract manager or alternate will be available during normal duty hours with sixty (60) minutes to meet on the installation with the government personnel (designated by the Contracting Officer) to discuss problem areas. After normal duty hours, the manager or alternate must be available within two (2) hours. The contract manager or alternate(s) must be able to read, write, speak, and understand English.

3.3.2 Contractor Personnel - Contractor personnel must present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contains the company and employee name in English. Contractor personnel must use protective clothing whenever they are performing tasks that could cause harm to the employees or damage to property.

3.3.3 The contractor must not employ persons to work on this contract if such person is identified to the contractor by the Government as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

3.3.4 Smoking – Smoking is not permitted in any government building or work area.

3.3.5 Employees – The contractor is cautioned that off-duty active military personnel hired under this contact may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt of these personnel could adversely affect the contactor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.3.6.1 The contactor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the US Government. Wither military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7, Joint Ethics Regulation. The contactor shall not employee any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

APPENDIX A

GOVERNMENT SERVICES

1. Government Services. The Government will provide water and electrical power when available to the contractor.

2. The following Kadena Air Base telephone numbers are furnished to the Contractor.

dialing Fire Protection 634-6011 Security Police 634-1880 Emergency Number for cell phone dialing

098-934-5911

Emergency Number for base 911