Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK/PERFORMANCE

WORK STATEMENT

United States Department of Agriculture (USDA) Agricultural Research Service (ARS) Northeast

Area/Beltsville/ Mycology and Nematology Genetic Diversity and Biology Laboratory

1. Introduction The US National Fungus Collections located in Beltsville, MD, are housed in the Mycology and Nematology Genetic Diversity and Biology Laboratory (MNGDBL). Approximately one million specimens are contained within the Collections in a mix of paper packets glued to sheets of archival paper and cardboard boxes. Of these specimens, approximately 250,000 have been imaged in terms of outer (packet) labels. All have been minimally transcribed with name of fungus, geographic location, host plant, etc.

Scope The United States Department of Agriculture (USDA) Agriculture Research Service (ARS) the Mycology and Nematology Genetic Diversity and Biology Laboratory requires contractor assistance to image the remaining 750,000 specimen labels, which are attached to approximate 275,000 archival sheets or in smaller boxes contained within a larger box.

2. Period of Performance

Total Per Year (specimens/boxes

Year 001 Base, Twelve Months 150,000 Year 002 Option Yr. 1, 12 Months 150,000 Year 003 Option Yr. 2, 12 Months 150,000 Year 004 Option Yr. 3, 12 Months 150,000 Year 005 Option Yr. 4, 12 Months 150,000 Total Per Base + Option Years 750,000

The base period of performance: 12 Months, TBD based on date of award.

Option Period 1: 12 Months, start date TBD based on award date Option Period 2: 12 months, TBD Option Period 3: 12 months, TBD Option Period 4: 12 months, TBD Total per year includes transportation, freezing and packing if work is done off-site

3. Tasks

The contractor will perform the following tasks as a part of this engagement:

• Provide safe and secure packing and transport to contractor worksite if proposing offsite work.

• Provide 7 days of freezing prior to return and freezer truck transportation back to USDA site if working offsite.

• If proposing to work on site, contractor must provide all equipment to perform work capable of at least 600 dpi, 8 bit color TIFF images.

• Contractors must handle specimens according to instructions (do not crush, flip or otherwise damage specimens, maintain folder/sheet integrity and order.

• Handle one folder at a time.

• Photograph entire sheets with multiple packets per sheet/boxes with multiple smaller boxes per larger box.

• Crop individual specimen packets and name files with unique number found on each specimen packet.

• Name each image file with the unique number or barcode found on each specimen.

• Enter each image file name into a CSV or Microsoft Excel file with each packet name and sheet name.

4. Primary Area of Contract Lisa Castlebury, ARS/NEA/BARC/MNGDBL, Cell: 301-278-2260; Email: Lisa.Castlebury@usda.gov

5. Delivery Address:

USDA ARS MNGDBL, BLDG 010A Rm 246 10300 Baltimore Ave, Beltsville, MD 20705

6. Government Supplied Resources

The government shall provide workspace access to the contractor while onsite.

Government furnished resources can be obtained between the hours of 6:00 a.m. to 9:00 p.m. Monday through Friday. The government will provide a mobile tabletop workstation for contractor’s equipment. Guest wireless access may be provided.

7. Deliverables:

• Provide Master File Uncropped Sheet/Box Image o 8-bit color TIFF o 600 ppi

• Provide Master File Cropped Specimen Image o 8-bit color TIFF o 600 ppi

• Provide Downsampled Uncropped and Cropped Image Files as Above o Downsampled JPEG mailto:Lisa.Castlebury@usda.gov o 300 ppi

• Provide Microsoft Excel or CSV file with File Names (barcode or number from packet) o Transcribe specimen number and packet name/sheet name only in an Excel type spreadsheet or CSV file to be associated with each image file

• Provide monthly updates to Lisa A. Castlebury (lisa.castlebury@usda.gov, 301-278-2260) o Image files, either on SSD drives supplied by contractor or in secured Cloud storage mutually agreed upon by contractor and USDA and supplied by the contractor.

o Reports of progress and numbers of sheets/packets processed.

o Reports of any problems encountered/sheets or packets unable to be processed and the reason.

8. Coordination of Work The contractor shall perform all work described in this Statement of Work in accordance with all applicable Federal, State, and local laws, regulations, codes, technical specifications, manufacturers guidelines, USDA, REE, and the ARS mission.

9. Facility Security Requirements All contractor personnel who work at USDA must have approval for facility access. Prior to work starting, the contractor must supply the names of those employees selected to perform the work. Due to security requirements, pre-notification of all visitors to the USDA Beltsville Agricultural Research Center (BARC) is required.

10. Primary Area of Contract Lisa Castlebury, ARS/NEA/BARC/MNGDBL, Beltsville, MD 20705.

Cell: 301-278-2260; Email: Lisa.Castlebury@usda.gov

11. Government Supplied Resources

The government shall provide workspace access to the contractor while onsite.

Government furnished resources can be obtained between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.

12. Software License Line Item Data N/A

13. Information Sensitivity

14. Section 508 – Accessibility of Information and Communications Technology

15. Technical Requirements:

mailto:lisa.castlebury@usda.gov

• Photographic equipment capable of 600 dpi digital image captures.

• Freezers capable of freezing specimens for up to 7 days if working offsite.

• Insect free storage cabinets/facilities if working offsite.

• Insect free freezer truck storage for transport back to USDA site if working offsite

• Software capable of cropping individual packets from each larger sheet image

• Color correction/white balance based on color standards.

• Image scale by including a ruler with each image.

16. Experience/Business Requirements:

• Must have demonstrated experience in handling archival and/or museum specimens.

• Must have demonstrated experience in transcription of botanical and mycological names from typed or handwritten labels.