Attachment 1 Statement of Work.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

GREENHOUSE 3 AND 4 VENT REPAIRS

NATIONAL CLONAL GERMPLASM REPOSITORY

CORVALLIS, OR

Date: April 30, 2024

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Number: 1128582

b. Project Title: Greenhouse 3 and 4 Vent Repairs

c. Project Location: National Clonal Germplasm Repository 33707 Peoria Road, Corvallis, OR

2.0 PROJECT CONTACT PERSONS:

Contracting Officer: Michael Sherlock

Research Leader/Location Monitor: Carolyn Scagel

Area Safety and Health Manger: Ken Cushman

Engineering Project Manager/COR: Peter Lane

3.0 PROJECT DESCRIPTION:

This project will replace and repair elements the vent and screen system for Greenhouse 3 and 4 at the National Clonal Germplasm Repository (NCGR) in Corvallis, OR.

4.0 PROJECT REQUIREMENTS:

a. Do not disturb hazardous materials and report condition immediately to the Contracting Officer’s Representative (COR) regarding potentially hazardous conditions that are uncovered. Stop work in the area of the questionable material or condition until identification and direction is provided.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e., IBC, NEC, NSPC, NFPA, EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. Access the site between 7:00 am and 5:00 pm Monday through Friday excluding federal holidays. Contractor staff must sign-in on the first day of arrival and then sign-out on the final day of the project, upon completion.

4.1 Background & Site Description:

A large construction and repair project was designed for NCGR in 2022. Due to funding limitations, not all the contract options were awarded.

4.1 Bid Schedule:

Provide all labor, equipment and materials to perform this Statement of Work and Schedule of Items.

Description Units Quantity Total 0001 Base bid A Greenhouse 3 Ridge Vent JC 1 $

1001 Option Item B Greenhouse 4 Ridge Vent JC 1 $

1002 Option Item C Greenhouse 3 Side Vent JC 1 $

4.2 Description of Work:

All attached design drawings and specifications dated September 2022 are included in this SOW and as described below.

Base Bid A:

All work associated with installation of vent motors, rack/pinions and replacing screens and associated demolition on the ridge vents in Greenhouse 3 identified within original design Bid Option 5 (CLIN 0009) on the drawings and specifications. Connect new vent motors to existing controls. Provide new motor starter and cabinet per specification division 25 and 26.

This item does not include new controls or shade curtains.

Option Item B:

associated demolition on the ridge vents in Greenhouse 4 identified within original design Bid Option 4 (CLIN 0008) on the drawings and specifications. Connect new vent motors to existing controls. Provide new motor starter and cabinet per specification division 25 and 26.

This item does not include new exhaust fans, shade curtains, new controls, modification of existing vestibule and insulation and jacketing for heating water piping.

Option Item C:

associated demolition on the wall vents in Greenhouse 3 identified within original design Bid Option 5 (CLIN 0009) on the drawings and specifications. Connect new vent motors to existing controls. Provide new motor starter and cabinet per specification division 25 and 26.

This item does not include new controls or shade curtains.

4.3 Government Furnished Equipment\Services

a. Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Government. All disturbances of existing systems shall be thoroughly coordinated with the Government to prevent disturbances that might jeopardize on-going operations and research. Government reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Government prior to starting demolition operations.

Contractor shall legally dispose all any materials removed that will not be retained.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the Location Monitor for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval. At minimum, submittals include:

a. Site Specific Safety Plan (SSSP) / Accident Prevention Plan (APP)

b. Vent screen shop drawings

c. Insect screens

d. Motor starter cabinets with schematic and wiring diagrams, and terminal wiring schedule.

e. Drive system and gearboxes with technical data and wiring diagrams

f. Maintenance and operation manuals and instructions

g. Field verification report

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the Location Monitor. Quality control is the exclusive responsibility of the Contractor. The Contractor shall retain and pay for the services of an independent inspector or testing laboratory to perform all tests expressly required by this contract.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the Location Monitor.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utilities and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the

Contractor shall obtain approval for such shutdown from the Location Monitor fourteen

(14) calendar days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/Location Monitor.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the Location Monitor.

5.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO

FINAL PAYMENT (other documents may also be required):

a. General contractor’s minimum one (1) year warranty on work.

b. Release of liens

c. Final Invoice

6.0 Project Schedule:

The Contract time for this project is 90 calendar days from Notice to Proceed.