Attachment 1 - Statement of Work.pdf

Description/Specifications/Statement of Work

1. DESCRIPTION OF AGREEMENT: The Contractor shall provide and deliver Medical Gas and Gas Cylinder deliveries as required by Joint Base San Antonio (JBSA), Texas Department of Defense (DoD) Military Treatment Facilities (MTF) commencing 01 October 2024 through 30 September 2026. The Contractor shall perform incidental services and support compatible with the medical facilities operating capacity and equipment. The Contractor shall provide all labor, materials, equipment, transportation, consumables, installation/removal of equipment, under this BPA Medical Gas and Gas Cylinder deliveries, as required by the Government.

1.1 The Contractor shall furnish a firm-fixed price list as required by the Contracting Officer.

Such unit price list(s) shall become part of this agreement for the specific period of time stated in the price list. Individual calls/orders for items to be furnished under this BPA shall be subject to the terms and conditions of this BPA.

2. HOURS OF OPERATION: Deliveries shall be performed between the hours of 7:30 A.M to 4:30 P.M. Monday through Friday excluding federal holidays, Major Command family days, and/or Executive Order holidays. The recognized Federal Government holidays are as follows:

HOLIDAY PROJECTED DATE

New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

3. CURRENT PRICE LIST: This BPA is subject to a Firm, Fixed Price, price list from which authorized Government BPA callers will place calls for medical gas and gas cylinder deliveries. The Price List shall contain fixed unit prices that will remain effective for the duration of the period of performance (PoP), unless, changed as a result of annual BPA review in accordance with FAR 13.303-6.

4. PRICING: The prices to the Government shall be as low as or lower than those charged the supplier’s most favored customer on comparable quantities under similar items and conditions, in addition to any discounts for prompt payment.

5. EXTENT OF OBLIGATION: The United States Government has an obligation only to calls placed against this BPA by the established authorized callers. In addition, calls placed against this agreement may also include additional terms and conditions required by the purchasing activity. This agreement is not a contract. Accordingly, the issuance of this agreement does not create an obligation on the part of the Government to place calls hereunder.

6. PURCHASE LIMITATION

6.1 BPA MASTER LIMITATION: Two years or $300,000.00, whichever is reached first.

6.2 CALL LIMITATION: No individual call under this agreement shall exceed $25,000.00.

The BPA is considered complete, and no additional calls are authorized when the purchases under it equal $300,000.00 or when its stated time period expires without renewal, whichever occurs first.

7. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS UNDER THIS

BPA: The supplier must only fulfill BPA calls placed by authorized callers in order to comply with this agreement. The supplier will not fulfill BPA calls from any individual not identified on the call list; doing so would be at the Contractor’s risk and may result in non-payment or BPA termination.

7.1 A list of names of individuals authorized to place calls under this agreement, identified by organizational component, and the dollar limitation per call for each individual shall be furnished to the supplier by the Contracting Officer. The authorized caller list will be updated any time authorized callers or call limitations are changed. and the Contracting Officer shall furnish the dollar limitation per call for each individual, to the supplier.

8. PRESERVATION, PACKAGING, AND MARKING REQUIREMENTS: All cylinders and/or containers and documentation shall be annotated with the BPA number and applicable call/order number. Item(s) shall be afforded the degree of commercial packaging (preservation and packaging) required to prevent deterioration and damages due to hazards of shipments, handling, and storage. Commercial packaging shall be the kind ordinarily used for the items specified herein and consistent with commercial industry practice.

9. METHOD OF PLACING CALLS: Calls against this agreement will generally be made orally except that informal correspondence will be used if convenient. Calls must be made by 3:00PM Central Standard Time (CST) in order to have the items delivered within twenty-four (24) to forty-eight hours (48).

9.1 All calls shall be placed on a firm-fixed price basis in accordance with the BPA price list.

10. DELIVERY:

a. FOB is Destination.

b. The Contractor shall provide the requested medical gases within twenty-four (24) to forty-eight (48) hours of the order being placed or at time established when the call is made.

The order will include the number of units of each gas needed and the drop off location.

c. A qualified and trained technical representative that will be designated by the facility must monitor all deliveries.

d. The Contractor shall deliver gases at the locations listed in Attachment Two.

11. PICKUP/DELIVERY DATE FOR CALL AND RETURNS: Personnel authorized to place calls must establish a pickup/delivery date with the supplier for each call made against this BPA. Personnel authorized to place calls must also establish a return date with the supplier for the empty/used medical gas cylinders in order for the medical gas cylinders to be replenished.

12. DELIVERY TICKETS: All shipments under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

(i) Name of supplier/company

(ii) BPA number

(iii) Date of purchase

(iv) Call/order number

(v) Itemized list of supplies or services furnished

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment

13. INVOICES: An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

14. BILLING: Once the delivery has been accepted by the Government, the Contractor shall submit their respective invoice in accordance with DFARS 252-232-7006 Wide Area Work Flow Payment Instructions. All invoices must have a valid BPA and Call Number listed on them.

15. RECEIPT AND ACCEPTANCE OF SERVICES: Receipt of supplies or services shall be indicated by signature and date on the appropriate form by the authorized government representative after verification and notification if any exceptions on the delivery ticket. This shall be subject to acceptance by the assigned inspector or customer when compared to the documentation of the original call. A sales slip, delivery ticket, SF 1449 or DD Form 250 series may be used for receipt and acceptance.

16. QUALITY ASSURANCE: The Contractor shall identify the name and telephone number of the Contractor’s point of contact to the Contracting Officer (CO) in writing prior to beginning performance. The Contractor shall identify in the designation letter any limitations on their representative's authority to act on behalf of the Contractor. The Contractor shall provide an updated designation letter within two working days to the CO whenever any changes occur. The Contractor representative shall meet with the Government during the performance of this contract at the request of the CO.

BPA Master Dollar Limit: $300,000.00 BPA Call Limit: $25,000.00 Period of Performance: 01 October 2024 to 30 September 2026