Attachment_1_Statement Of Work.pdf

STATEMENT OF WORK

Summary Provide Janitorial Services in accordance with the Statement of Work at the following location:

USDA APHIS PPQ SLF Program 2880 Pottsville-Minersville Hwy Minersville, PA 17954

The janitorial services shall meet with all standards of cleanliness, which will reflect good housekeeping, as determined by the on-site Contracting Officer’s Representative (COR). The Statement of Work will be incorporated into the contract. The Government will furnish all hand paper towels, toilet paper, trash bags, air fresheners, toilet seat covers and hand soap.

The Contractor will furnish all necessary cleaning supplies (disinfectant, cleanser, floor wax, floor stripping solution, furniture polish, floor cleaner, glass cleaner, cleaning towel, disposal bags and urinal cakes, mops, brooms, dusters and cloths) and equipment (floor buffers, buffer heads, wax striping heads, carpet cleaning machines and supplies), required to perform services stated in the statement of work for the cleanliness of the building.

Upon award of this contract, it is required that the contractor adheres to the Statement of Work and all tasks shall be done expeditiously and on schedule. The tasks required in the Statement of Work (SOW) are as follows:

The janitorial services will be performed twice per week. The janitorial services will be conducted during working hours between 730 am and 4 pm. Cleaning personnel must sign in and sign out of the facility.

Scope of Work Office Space is approximately 1500 square feet. It has 2 restrooms, a copy room which is approximately 150 square feet, three offices areas which are approximately 200, 400 and 600 square feet, a small kitchen which is approximately 150 square feet. All of the floors excepting the restrooms are carpeted.

Cleaning Services will be conducted on a bi-weekly basis and be approved by the Supervisor or an appointed representative (see below). Cleaning personnel must sign in and sign out of the facility.

Duties/Tasks

• Office Areas o Vacuum all carpeted areas o Clean window interior and sills o Clean and sanitize open desk surfaces o Clean and sanitize keyboard, mouse and telephone o Dust computer monitors o Spot clean walls o Empty trash and replace liners o Clean door knobs o Baseboards Ceiling corners cobwebs o Detail between furniture and wall

• Kitchen o Sinks o Microwave interior & exterior o Backsplash/splashboard o Counter appliances exterior o Faucets o Vacuum floors o Empty trash and replace liners o Paper towel holders o Door knobs o Cabinet exterior o Baseboards o Ceiling corners cobwebs

• Bathroom o Sinks o Mirrors o Toilets o Urinals o Countertops o Faucets o Vanities o Sweep and Mop floors o Backsplashes o Chrome accents o Paper towel holders o Baseboards Ceiling corners cobwebs o Door knobs o Wipe down toiletries bottles o Remove trash and replace liners.

Selection of Cleaning and Paper Products The Contractor shall ensure that all cleaning solutions shall be used in strict conformance with the product's Environmental Protection Agency (EPA) and state requirements. All manufacturers' instructions and recommendations for the use of cleaning solutions shall be strictly followed. In addition, the contractor shall comply with all federal, state, or local laws and regulations concerning the use, storage, and disposal of hazardous materials. The contractor shall minimize the use of harsh chemicals and the release of irritating fumes.

The USDA is mandated by legislation and executive order to purchase products that are good for the environment. Below are minimum requirements for paper products, industrial wipes and trash liners that must be used by Contractors in a USDA service contract. The successful Contractor will be required to meet or exceed the below listed mandatory environmental preferability criteria. The offered products must meet requirements as stated below:

a. Disposable paper products: Agency will provide its own paper products

b. Plastic trash bags: Plastic trash bags and other liners with a minimum of 30% post-consumer recycled content.

c. General purpose industrial wipes: The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content.

d. Cleaning fluids: Cleaning products shall have highest percentage of bio-based products practicable.

The cleaning fluids must be in accordance with Colorado Code of Regulations low VOC cleaning products OR Green Seal Standard GS-37 approved.

Federal Requirements

1. All chemicals used will be those commercially available which meet Federal, state, and local codes.

2. The Contractor shall use green cleaning products made with bio-based materials and or recycled materials to the greatest extent possible.

3. Preference should be given to concentrated cleaning chemicals which use ecologically sound packaging and are phosphate-free, non-corrosive, non-flammable, and fully biodegradable.

4. The Contractor will take every precaution to ensure that only safe products are used. Information can be obtained from Federal, state, and local agencies concerning the safety of chemical cleaning materials.

5. Contractor will provide COR with Material Safety Data Sheets (MSDS) as specified in this contract and keep the sheets current for any product that is used in this contract.

6. The Contractor shall use paper products and trash can liners that meet the requirements as described above.

In accordance with the Federal Acquisition Regulations (FAR), The Cleaning Contractor can be terminated for default of the terms of this contract or by cause.

Green Cleaning: Executive Order 13423 and Executive Order 13514 require the Federal government to use bio-based products and to make its facilities sustainable. There is also a procurement preference for bio-based products if they are comparable in price, performance, and availability. Green cleaning, also known as green janitorial or custodial service, is an approach designed to protect the occupants’ and workers' health and reduce the impact on the environment, while delivering service comparable to, or better than, traditional cleaning methods. However, unlike a traditional cleaning program, a green janitorial program goes beyond simple appearances to focus on human health and environmental impacts.

Green cleaning includes recycled content and bio-based products, and products and services that minimize the use of energy, water, and other resources.

Green cleaning products are products that perform the same functions as conventional cleaning products but are lower emitting, less toxic, biodegradable, and environmentally safer. They include all-purpose cleaners, sanitizers, deodorizers, glass cleaners, carpet cleaners, hand soap, laundry detergent, bathroom cleaners and many other commonly used janitorial products. The use of green cleaning products will improve indoor air quality and working conditions by removing a major source of potential exposure to toxic and irritating chemicals, while providing effective and cost competitive cleaning solutions. There are many manufacturers of green cleaning products and they are widely available. USDA’s green cleaning product program also includes regularly vacuumed entrance mats and sidewalk cleaning to reduce introduction of dirt thus reducing the need for cleaning chemicals and isolated janitorial closets for the storage of chemicals to reduce employee exposure to fumes.

Green cleaning products include concentrated cleaning chemicals that use ecologically sound packaging;

are phosphate-free, non-corrosive, non-combustible, non-poisonous, non-reactive, and non-aerosol;

contain no carcinogens, mutagens, or ozone-depleting substances; and are bio-based and fully biodegradable. Concentrates are preferable to ready-to-use products and should be used wherever possible. Furthermore, dilution control equipment should be employed to ensure correct dilutions of concentrates and to protect workers from exposure to concentrated chemicals. Follow manufacturers’ label instructions.

Please visit https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml to access the BioPreferred Program Catalog to identify bio-based products that fall under this contract for janitorial services.

Definitions Green Cleaning: A planned and organized approach to cleaning that is designed to protect the occupants 'and workers' health, while at the same time reducing the impact on our environment. Green Cleaning affects all aspects of cleaning to include: stewardship; communication; the selection of cleaning chemicals, janitorial equipment, paper and supplies; plus the procedures and methods in which the cleaning is accomplished, pollution prevention strategies, and other opportunities that when used reduce the impact when compared to traditional cleaning procedures and practices.

Environmentally Preferable: Means products or services that have a reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.

Safety and Security All persons employed in the work, while on the premises, shall comply with all building regulations.

The contractor and contractor employees are responsible for safeguarding all government property provided for use. The contractor shall establish a method to safeguard and ensure that all card keys/keys, badges issued are not lost or misplaced and are not used by unauthorized persons. Keys shall be used only by authorized contractor personnel for contract related purposes and returned after use (keys are not issued or retained by the contractor). Keys issued to the Contractor by the Government shall not be duplicated. The Contractor shall report the occurrence of any lost or stolen Government property immediately to the designated Government contact person. If a key is lost while in the Contractor’s possession, the lock will be replaced by the Government and the cost deducted from monies due to the Contractor. If the master key is lost or duplicated, the Government will replace all locks and keys for that system.

The contractor shall not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, general well-being or operational mission of Marketing and Regulatory Programs and its population. The contractor shall exercise due diligence in assuring that only trustworthy and reliable persons are allowed to enter the building and that each such person shall have had the Tenant 's rules and regulations reviewed with them regarding the security of Tenant's property .

Due to the nature of work under this contract, it is required that the contractor personnel working under this contract at the USDA facility are subject to satisfactory completion of a background investigation conducted by the Federal Protective Service (FPS). In accordance with USDA regulations, a Basic Law Enforcement background investigation is required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractors will be required to complete the background investigation forms and submit them to the program contact person for submission to the FPS office responsible for processing the background investigations. The USDA APHIS will be responsible for paying for these background investigations.

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

During the performance of janitorial work herein, the Contractor shall take all reasonable precautions to guard the secrecy of the Tenant's records and information, shall limit access to records and information of the Tenant to authorized employees or agents of the Contractor only, and shall inform all such authorized personnel of the confidential nature of records and information of the Tenant and of the applicable laws regarding security of communication.