Attachment 1 Statement of Work.pdf

Statement of Work International Organization for Standardization 45001: 2018 Occupational Health and Safety

Audit Services and Surveillance for Anniston Army Depot, Alabama

29 February 2024

1.0 INTRODUCTION

This Statement of Work (SOW) will encompass International Organization for Standardization (ISO) 45001:2018 Occupational Health and Safety (OH&S) management systems audits and registrations for Anniston Army Depot (ANAD). The scope of registration includes heavy track vehicle maintenance and fabrication. To maintain ISO 45001:2018 certification, ANAD requires an International Accreditation Forum (IAF) certified ISO 45001:2018 registrar service to provide five (5) surveillance audits and one (1) reassessment audit, for a total of six (6) audits across a three (3) year contract period by certified ISO 45001:2018 Occupational Health and Safety Management System Auditor(s).

2.0 BACKGROUND

ANAD is an Army installation with heavy industrial operations registered under International Organization for Standardization (ISO) 45001:2018 OH&S management systems. ANAD is the only Army depot capable of performing maintenance on heavy-tracked combat vehicles and their components. Currently, the high-risk industrial installation employs approximately 2400 individuals. There is an industrial complex in the southeastern portion of ANAD where the audit would focus. ANAD is over 15,000 acres, however, the area that contains approximately 60 buildings that would be the focus of the audit is within an approximately 1,500-acre area.

In 2019, ANAD transitioned from Occupational Health and Safety Assessment Series (OSHAS) 18001:2007 to ISO 45001:2018 certification and has maintained certification since that date. Initial certification dates for ISO 45001:2018 follow:

Original Registration: 21 August 2019

The current certificate of conformance to ISO 45001:2018 has been issued by International Accreditation Forum (IAF) and certified by Orion Registrar, Inc and is valid until 20 August 2025. No major non-conformances have been issued in the past three

(3) years. ANAD currently holds certificate number 1025015 and operates an OH&S management system which complies with the requirements of ISO 45001:2018 for the following scope:

The management of health and safety hazards associated with the repair and refurbishment of armored vehicles, artillery pieces, vehicle components, light weapons, ammunition, and conventional munitions for the Department of Defense.

This certificate was issued on 5 July 2022 and expires on 20 August 2025. To maintain ISO 45001:2018 certification, ANAD requires an IAF certified ISO 45001:2018 registrar service to provide five (5) surveillance audits and one (1) recertification audit. The recertification audit shall be performed during the option one (1) year period.

3.0 CONTRACTOR REQUIREMENTS

3.1 The contractor shall provide five (5) surveillance audits and one (1) reassessment audit, for a total of six (6) audits across a three (3) year contract. This includes all necessary surveillance audit services which enable ANAD to achieve ISO 45001:2018 recertification.

3.1.1 The contractor shall prepare an audit plan prior to each audit and an audit report after each of the surveillance audits as well as for the recertification audit in accordance with ISO 45001:2018 standards once audits are complete. Additionally:

3.1.1.1 Audit plans shall include:

a) Documents to be reviewed

b) Date of the audit

c) Length of audit

d) Potential areas to be visited during the audit

e) List of current regulatory issues Occupational Safety and Health Administration

(OSHA) focused on at other installations.

3.1.1.2 Audit reports shall include:

a) Identified nonconformities

b) Applicable elements of the ISO 45001:2018 standards

c) All corrective action plans relating to Minor and Major non-conformances be submitted within thirty (30) calendar days of audit completion. The audit reports must include deadlines for when actions will be completed.

3.1.2 The Contractor shall perform the recertification audit at least sixty (60) days prior to the expiration of a certificate and shall issue a certificate of registration within thirty

(30) days from the date of the recertification audit ending.

3.2 The contractor shall be accredited to ISO 17021 by an accreditation body which is a member of the IAF and whose scope of membership includes management system certification. The scope of the contractor’s accreditation shall include ISO 45001:2018.

The contractor shall provide a copy of its Certificate of Accreditation with the contractor's proposal.

3.3 The Contractor shall provide a certified Exemplar Global Lead Auditor or an International Registry of Certificated Auditors (IRCA) ISO 45001:2018 OH&S Lead Auditor to perform the required ISO surveillance and recertification audits set forth in this SOW. Proof of certification for the Lead Auditor shall be provided with the contractor's proposal. Additionally:

3.3.1 ANAD is a high-risk industrial federal installation that is subject to and must comply with all OSHA, Department of the Army (DA), and Department of Defense (DOD) regulations and requirements. Accordingly, the contractor’s Lead Auditor or a member of the audit team performing the audit shall have significant and demonstrable experience with OSHA, DA, and DOD Industrial Complex OH&S compliance with proof of experience provided with the contractor’s proposal. It is preferred that the contractor’s Lead Auditor or a member of the audit team have a minimum of ten (10) years of experience with OSHA, DA, and DOD Industrial Complex OH&S compliance.

3.4 The contractor shall provide actual copies of previous ISO 45001:2018 audit plans, audit reports, and audit closing meeting presentation conducted by the contractor. It is preferred that the audits demonstrate they were conducted on DA industrial activities.

The audits shall identify the specific location and date they were conducted. Copies of previous ISO 45001:2018 audit plans, audit reports, and audit closing meeting presentation conducted by the contractor shall be provided with the contractor’s proposal.

3.5 The audits shall include both a document review and a field audit of actual operations. The audit report shall include the results of the audit and shall include a recommended path forward and suggest corrective actions for non-conformances identified during the audit.

3.6 The Contractor shall provide updates on the ISO 45001:2018 standard within 30 days of notification of a change in the standard.

3.7 The contractor shall provide a report history and all checklist used by the auditors for each audit performed no later than 30 days of the completion of each audit.

3.8 The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

3.9 SCHEDULE AND DELIVERABLES

Base Year :

1 Audit Plan: (No later than ten (10) days after time of award) 1 Surveillance Audit: (No later than thirty (30) days after time of award) 1 Audit Report: (No later than thirty (30) days after the first surveillance audit) 1 Audit Plan: (No later than fourteen (14) days prior to the second scheduled surveillance audit)

1 Surveillance Audit: (No later than six (6) months after the first surveillance audit)

1 Audit Report: (No later than thirty (30) days after the second surveillance audit)

Option Year 1:

1 Audit Plan: (No later than fourteen (14) days prior to next scheduled recertification audit)

1 Recertification Audit: (No later than six (6) months after the second surveillance audit and at least sixty (60) days prior to the expiration of a certificate)

1 Audit Report: (No later than thirty (30) days after the recertification audit) 1 Audit Plan: (No later than fourteen (14) days prior to next scheduled surveillance audit) 1 Surveillance Audit: (No later than six (6) months after the prior recertification

1 Audit Report: (No later than thirty (30) days after the third surveillance audit)

Option Year 2:

1 Audit Plan: (No later than fourteen (14) days prior to fourth scheduled surveillance audit)

1 Surveillance Audit: (No later than six (6) months after the third surveillance audit)

1 Audit Report: (No later than thirty (30) days after the fourth surveillance audit) 1 Audit Plan: (No later than fourteen (14) days prior to fifth scheduled surveillance audit) 1 Surveillance Audit: (No later than six (6) months after the fourth surveillance

1 Audit Report: (No later than thirty (30) days after the fifth surveillance audit)