Attachment 1_Statement of Work.pdf

VA New England Healthcare System | White River Junction VA Medical Center (405) 163 Veterans Drive White River Junction, VT 05001 802-295-9363 https://www.va.gov/white-river-junction-health-care/

Statement of Work

1/29/24

Project: 405-23-036

Project Name: Dietetics Hood Replacement

I. Table of Contents I. Table of Contents

II. Project Scope

III. Tasks and Requirements

A. General Contractor Requirements

IV. Work Schedule

V. Privacy Statement

VI. Record Management

II. Project Scope

1. The White River Junction VA Healthcare System requires the services of a qualified

General Contracting firm to provide construction services allowing the replacement of kitchen exhaust hoods. This project also requires the installation of a kitchen hood fire suppression system.

2. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

4. Existing Site Conditions. Construction will occur within an operating healthcare facility. The project’s activities will require construction to be phased in such a way as to minimize impact to staff and patients. Infection Control measures will be required at all times as defined in ICRA assessment. Construction activity will require constant coordination with VA personnel.

5. Site Investigation is required for this project to ensure accuracy of design. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project. Site investigation is to be included in the cost proposal. This work can be performed directly by the General Contracting firm, or indirectly via contract to a third party (Sub-Contractors). The person(s) conducting the site investigation are to check in with the VA Facilities Management Services department and will be escorted to review the project for not less than 4 hours by the VA Contracting Officer Representative (COR). This work can be done in advance and is intended to limit unforeseen site conditions not indicated on the drawings.

6. The final construction shall conform to all VA requirements outlined in the FGI Guidelines for Design and Construction of Hospitals, Facilities Guideline Institute (FGI), ADA, Joint Commission Accreditation Standards, ANSI, SMACNA, IBC, NEC, NFPA as well all requirements of the VA design manuals posted by discipline in the VA Technical Information Library at the following web address:

http://www.cfm.va.gov/til/dManual.asp

7. Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer’s Representative (COR) or Resident Engineer (RE). The Contractor is solely responsible for preparing all necessary regulatory notifications to meet the time schedule.

III. Tasks and Requirements A. General Contractor Requirements

1. Submittals must be reviewed and approved by the VA prior to the start of work.

2. Removal of existing exhaust hoods.

3. Installation of new hoods.

4. Installation of kitchen hood fire suppression system.

5. Startup, testing, and certification of new equipment.

6. All work is to comply with associated code. Any work completed that is found not to comply will be corrected at the expense of the contractor.

7. Installation shall minimize penetrations in finished walls to the extent possible and with any such penetrations repaired to match existing construction or meet and/or exceed required sound transmission coefficient (STC), smoke/fire partition rating requirements after completion of work.

8. Any new construction shall match surrounding finishes unless indicated otherwise.

9. Contractor and their Sub-contractors are to provide necessary submittals and plans for approval prior to commencing with any “new work” not shown/provided in the construction documents.

10. All damage to floors, walls, ceilings, or any other VA property to be repaired/replaced by the contractor.

11. Contractor shall be responsible for all construction debris removal. The contractor shall provide their own dumpster as needed.

a. For interior construction the contractor shall provide dump carts and HEPA carts as needed. Dump carts are to be sealed with a tight-fitting lid during travel to and from the jobsite to the designated dumpster location. Dumpster location and debris removal pathway to be approved by the VA COR.

IV. Work Schedule

1. Normal working hours are from 7:30 AM to 4:30 PM.

2. Work performed after house is permitted. Shall be coordinated with the COR and the affected department.

V. Privacy Statement Information Security: The C&A requirements do not apply, a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

VI. Record Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.