Attachment 1 - Statement of Work.docx

STATEMENT OF WORK

PREVENTIVE MAINTENANCE SERVICE OF

CONTRAST MEDIA INJECTORS AT U.S. NAVAL HOSPITAL

OKINAWA CAMP FOSTER, OKINAWA, JAPAN

1. DESCRIPTION OF REQUIREMENT:

The contractor shall perform preventive maintenance and repair to the equipment listed below in accordance with the Original Equipment Manufacturer’s (OEM’s) PM checklist by providing all management, tools, parts, and labor necessary in accordance with manufacturer specifications.

Nomenclature Manufacturer Model ECN S/N

2. PLACE OF PERFORMANCE:

U.S. Naval Hospital Okinawa Building 960 Camp Foster, Okinawa, Japan.

Radiology Department, 1F

3. PERIOD OF PERFORMANCE:

Period of Performance:

4. PREVENTIVE MAINTENANCE (PM) PROGRAM:

The Contractor shall perform the preventive maintenance (PM) services in accordance with the OEM Preventive Maintenance Checklist Attachments (1) through (3) referenced below, to manufacturer’s specification, to include the replacement of scheduled parts. Such services shall include but not limited to, technical inspection, adjustment, cleaning, and replacement of parts and other services to keep the equipment in good working condition. The parts listed in Attachment (3) Consolidated OEM Preventive Maintenance Parts List shall only be used for the services stated above. Any service and parts not covered in this contract will be processed through a separate action.

Attachment (1) - OEM Preventive Maintenance Checklist Stellant Attachment (2) – OEM Preventive Maintenance Checklist Solaris Attachment (3) – Consolidated OEM Preventive Maintenance Parts List

REPLACEMENT PARTS:

The Contractor shall furnish only Original Equipment Manufacturer parts to effect all replacement or repairs. The Contractor shall bear all cost associated with obtaining the parts. All parts installed shall become the property of the Government and all replaced parts shall become the property of the Contractor.

EFFECTIVENESS LEVEL

The Contractor shall maintain the systems at an effective level of 90%. The effectiveness level is computed by subtracting the system downtime for the month from the required system operational use time, (the difference is the actual operation use time), and dividing the actual operational use time by the required operational use time. The Biomedical Technician shall record each month’s effectiveness level and issue a report to PO1 Skotterud (USNH Biomedical Repair) DSN# 646-7376 within 24 hours of the working day in which the services were performed.

Should the Contractor fail to maintain the equipment at an effectiveness level of 90% for any month, the Government may assert its rights under FAR Clause 52.246-4 “Inspection and Acceptance of Services – Fixed Price”

PM services do not include:

1. Maintenance/repair for equipment/system stated other than in section #1.

2. Overhaul/renewal of subject equipment.

3. Replacement parts out of scope of normal preventive maintenance.

4. Movement/Removal of equipment

5. Repair caused by inappropriate operation/treatment by the Government

6. Consumable items/consumption parts

5. CONTRACTOR EXPERIENCE/TRAINING:

The Contractor shall provide documentation that the service personnel have received training and experience in repairing and/or maintaining the equipment covered herein.

6. REPORTING TO BIOMEDICAL REPAIR BEFORE AND AFTER SERVICE:

Inspection and acceptance of the preventive maintenance services performed hereunder shall be made by Biomed Repair personnel. The Contractor shall report to the authorized Biomedical Repair personnel prior to and upon completion of each service. Upon completion of the service, the Contractor shall provide a copy of all field service reports (FSR) in English, signed by the Department Technician, certifying that the service has been performed and that the equipment is functioning at working condition. If the service is performed or completed outside the regular working hours, the Contractor shall present the certified field service report to the Command Duty Officer.

7. SERVICE REPORTS:

All medical equipment field service reports must contain the following minimum information:

A. Contract Number B. Plant Accounting Number of Unit C. Unit Malfunction D. Replacement Parts Number and Description E. Details of Preventive Maintenance F. Service performance date and time G. Name of Technician E. All Field Service Reports (FSR) must be submitted in English

8. MAINTENANCE COSTS:

Cost of full maintenance services include labor, parts within preventive maintenance/calibration scope, travel time, mileage, and all other related expenses necessary to perform preventive maintenance and or calibration service without any additional cost to the Government.

9. DAMAGE TO THE SYSTEM:

The Contractor shall not perform any repairs or maintenance to the unit listed above, if the unit is damaged as a result of the following, and the damage is beyond the control of and without fault or negligence of the contractor:

If the unit is damaged by fire, water, acts of God, and repairs by Government personnel, abuse, any unauthorized alterations or modifications.

For the situations described above, the contractor is authorized to examine and provide the government with an estimated cost of repair. If the required medical Officer authorizes the unit to be repaired, the contractor for the required repair will issue a one-time repair order. Any repairs preformed without this authorization and purchase order shall be at the contractor’s own expense.

10. INVOICE:

An invoice must include –

(1) Name and address of the contractor;

(2) Invoice date;

(3) Invoice number;

(4) Contract number, contract line item number and, if applicable, the order number;

(5) Description, quantity, unit of measure, unit price, and extended price of services performed;

(6) Name and address of official to whom payment is to be sent; “Designated Invoice Office”

(7) Name, title, and phone number of person to be notified in event of defective invoice. Contractors are encouraged to assign an identification number to each invoice

11. SERVICES PERFORMANCE TIME:

The scheduled preventive maintenance/calibration service shall be performed during regular working hours from 0800 to 1700, Monday through Friday excluding U.S. and Japanese Holidays.

The contractor shall contact USNHO Biomed Repair at 646-7376 or 098-971-7376 two (2) days prior to providing preventive maintenance services.

12. POINT OF CONTACT FOR BIOMEDICAL REPAIR:

HM1 Skotterud / Leading Petty Officer at Biomedical Repair, e-mail: howard.w.skotterud.mil@health.mil Phone: 098-971-7376 (Biomedical Repair Personnel of NMRTC Okinawa.

Group email: usn.butler.navhospokinawaja.mesg.medrepair@health.mil

CONTRACTOR ADMINISTRATION

***** ATTENTION *****

PROCUREMENT AND CONTRACT ADMINISTRATION POINT OF CONTACT:

The Government point of contact is Ms. Momoka Hanashiro, who is available at phone 098-971-7382 (office); or e-mail: momoka.hanashiro2.ln@health.mil

Contractor Point of Contact:

Mr. Koji Azuma, who can be contacted by phone: 06-6133-6250/Fax: 06-6344-2395 or e-mail; koji.azuma@bayer.com

ENTERPRISE – WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the (NAMED COMPONENT) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www/ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 01 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil

Attachments.

image1.emf

Attachment (1) - OEM Preventive Maintenance Checklist Stellant.pdf image2.emf

Attachment (2) - OEM Preventive Maintenance Checklist Solaris.pdf image3.emf

Attachment (3) - Consolidated OEM Preventive Maintenance Parts List.pdf