Attachment_1_Statement_of_Work_.docx

STATEMENT OF-WORK

FOR Garris Landing Maintenance Building Renovation At The Cape Romain National Wildlife Refuge Southeast Region 6/17/2021

1. GENERAL

a. If renovations are not completed this asset will require more costly repairs and possibly full replacement. Contractor will perform the following repairs/renovations:

1. Replace roof sheathing as required with 5/8” plywood.

2. Replace roof vents.

3. Replace fascia with Hardie Board or comparable material.

4. Reinsulate roof/attic space with minimum R-40 batt insulation.

5. Remove “dog ear” roof vents and replace with ridge vent.

6. Insulate exterior walls.

7. Replace OSB in main bay area with 5/8” gypsum board.

8. Install emergency eye wash.

9. Install emergency exit signs.

10. Install positive exhaust system for vehicles.

11. Load test hoist.

12. Install ground fault interceptor duplexes at all outlets in maintenance area and near sinks.

13. Replace stairs and railing to upper storage area.

14. Repaint and reseal entire structure.

15. Remove existing windows and replace with energy efficient windows. Provide casement windows in office area and lower level of shop area.

16. Replace window air conditioner with high efficiency unit.

17. Repair/replace heating system in main shop area.

18. Install sign on ice maker which says, “Non Potable – Do Not Use for Drinking.”

b. PERIOD OF PERFORMANCE: See the solicitation /contract.

c. The FWS Engineering Project Manager for this project is John Loving. Any questions regarding the scope of work and technical matters shall be directed to John Loving, U.S. Fish and Wildlife Service, 1875 Century Blvd., Atlanta, GA 30345. Telephone: (404) 638-8481 Email: john_loving@fws.gov. See Section G of the solicitation /contract.

d. Government Furnished Information: See Section J of the solicitation /contract.

e. DEFINITIONS

i. Construction is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

ii. Contracting Officer (CO) is defined as a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the United States of America. The term includes certain authorized representatives of the Contracting Officer such as the Construction Specialist (CS), Contracting Officer's Representative (COR), Construction Representative (CR) and Site Representative (SR) acting within the limits of their authority as delegated by the Contracting Officer.

iii. Day or Days shall mean calendar days unless otherwise specifically noted.

iv. Contractor is the contracting entity selected to design and construct the project.

v. “Service” or “FWS” means United States Department of Interior, Fish and Wildlife Service, Region 4 (Southeast Region).

vi. Government may also be referred to as the Owner, Contracting Officer, Contracting Officer's Representative, the Service, or Fish and Wildlife Service (FWS).

vii. Local Authority Having Jurisdiction: Duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

viii. Notice to Proceed (NTP): There will be one NTP for this project issued by the Contracting Officer (CO) to initiate the construction phase.

ix. Open Book Accounting is the right of the government to have free and open access to financial and accounting documents that the Design/Builder has associated with the project being designed and constructed.

x. Performance Specifications are specifications that state what the required results will be with measurable or observable criteria for verifying compliance.

xi. Public Works is construction performed under a contract with a Federal, State, County, City, or other government entity.

xii. Schedule is a chronological layout of the work to be performed prepared using commercially available scheduling software.

xiii. Subcontractor is any person or entity retained by Contractor as an independent contractor to perform a portion of the Work and shall include material, labor and suppliers.

2. CONSTRUCTION SERVICES

a. GENERAL

i. Following the Issuance of the Construction NTP, the contractor shall provide a project work schedule reflective of the critical path and other phases of the work.

ii. Possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located, if required by the state.

iii. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

iv. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

v. Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. At all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

vi. Utilize Subcontractors who are duly licensed and qualified to perform the Work consistent with the Contract Documents. Government may reasonably object to Contractor's selection of any Subcontractor.

vii. Contractor is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. Contractor shall provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority. Laboratory shall sample and test materials and perform required special inspections. Laboratory shall be authorized to perform work in the state where project is located. Government may reasonably object to Contractor's selection of laboratory.

viii. Assume responsibility for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor.

ix. Coordinate the activities of all Subcontractors. If Government performs other work on the Project or at the Site with separate contractors under Government's control, Contractor agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the Project can be completed in an orderly and coordinated manner without unreasonable disruption.

x. Minimize creation of construction, deconstruction, and demolition waste. Minimize factors that contribute to waste such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination. Develop a Waste Management Plan to ensure that existing site and building materials are reused, salvaged, or recycled. Unless modified by the CO, divert 50%, minimum, of total project waste from landfills. Dispose of all materials not salvaged, reused, or recycled legally, off-site, in licensed disposal facilities.

xi. During normal working hours throughout the duration of the contract, promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information.

xii. Government buildings and other facilities are not available for storage of Contractor's materials, equipment, and tools except for designated staging areas. Government owned equipment is not available for Contractor's use to accomplish any Work.

xiii. Housing for workers and campsites are not available on site.

xiv. Furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures. The Contractor is responsible for all temporary connections and disconnections. Government furnished electricity is not available for Contractor’s use.

b. COMMUNICATION

1. The Contractor shall utilize the following protocol:

a. Utilize a RFI Form: All supplemental information and answers to questions shall be documented on Request for Information (RFI) forms. The Contractor may use any format they choose for the Request for Information form but all shall be identified with the words “Request for Information” at the top of the form along with the Government Contract Number, Project Location, Project Title, and the Contractor’s Name.

b. Numbering: RFI’s shall be sequentially numbered, logged and filed and shall be part of the Closeout Documents submitted to the Government.

c. FWS Concurrence: As RFI’s are generated and answered, submit copies to the COR for review within 2 business days for concurrence via facsimilie and email .pdf format. A non-response from the COR within 4 days of receipt of the RFI will signify concurrence with the RFI answer. If the RFI is sent on a Friday, then Saturday and Sunday do not count as business days.

d. RFI Files Onsite: The Site Superintendent shall maintain a file of RFI changes. This RFI file shall be subject to inspection by the FWS without advance notice.

2. Submittals: The Contractor shall utilize the following protocol:

a. Utilize a Submittal Register: Develop a submittal register keyed to the Drawings and Specifications and update this Register as submittals and logged and processed.

b. Numbering: Submittals shall be sequentially numbered. A completed submittal register shall be submitted with the Project Closeout Documents.

c. FWS Concurrence: Provide the FWS Engineering Project Manager with (1) copy of the approved submittal and provide the FWS Construction Representative (1) copy of the approved submittal within (2) business days of the approval date.

d. Site Responsibility: The Contractor’s Site Superintendent shall maintain a file of approved submittals for reference purposes. This Submittal file shall be subject to inspection by the FWS without advance notice.

3. Note: Any delays resulting from FWS questions/stoppages due to a lack of, or inordinately lengthy or unnecessary delays in, the flow of information from the Contractor to the Service for a time period in excess of 21 days, will not give rise to claims for monetary consideration under the contract, including but not limited to requests for equitable adjustments, constructive changes, and other claims for compensation.

c. PAYMENT PROCEDURES

i. Measurement: No measurement of the work will be made unless unit prices are included in the project.

ii. Payment: Payment will be made monthly for approved work performed in accordance with the contract requirements under the items listed in the Schedule of Items and based on the approved Schedule of Values.

1. Note: Undocumented changes which did not follow the RFI process outlined above may be subject to delayed or non-payment.

iii. Schedule of Values: Prepare a Schedule of Values in the format of the American Institute of Architects (AIA) form number G702/703 Application and Certificate for Payment (or approved equivalent format). Submit a detailed Schedule of Values no less than 7 calendar days prior to the start of on-site construction work.

1. Payment Request Data: In addition to data required by the Contracting Officer: (1) Format the Schedule of Values to match the Schedule of Items and show sufficient additional detail to allow accurate calculation of monthly progress payments; and (2) Submit updated construction schedule identifying actual work complete.

d. PROJECT SAFETY

i. The Contractor shall have the ultimate responsibility for safety on the project site at all times, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Contracting Officer. Ensure that all onsite activities, equipment, and facilities constructed by the Contractor, subcontractor, or supplier conform fully to the standards of the Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910; and DOI and FWS policies. In addition, the Contractor shall adhere to all current Federal, State and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the more stringent shall govern. See Section H of the solicitation /contract.

ii. Initiate and maintain, throughout the performance of this contract, an effective safety and health program that provides adequate policies, procedures, and practices to protect employees from, and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections. Each employee (Contractor and subcontractors) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

iii. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration.

iv. Rollover Protection and Seat Belts: In addition to the Safety and Health requirements of clause Federal Acquisition Regulation (FAR) 52.236-13 of Part 2, Section I of this Contract, rollover protection and seat belts required by 29CFR 1926 (OSHA) shall be extended to include equipment regardless of the year of manufacture.

e. Work Hours: See Section H of the solicitation /contract.

f. Protections:

i. Comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

ii. Provide erosion control methods (such as watering dry soils) and appurtenances (such as silt fence) as necessary to prevent wind-borne dust and water-borne silt from leaving the immediate work area.

iii. Immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered, immediately stop the work and notify the Construction Representative, COR, or Contracting Officer. The Contracting Officer will notify the Regional Archaeologist so the provisions of 36 CFR 800.7 (Resource Discovered During Construction) and other relevant laws are followed. Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer. Work in other areas may proceed as approved by the Contracting Officer.

iv. Protect adjacent vegetation, property, structures, and improvements from damage. See Section I of the solicitation /contract.

v. Heavy equipment operated on FWS roads and parking areas shall comply with highway-legal load limits unless explicitly approved otherwise. Prior to operations, the contractor and contracting officer will document condition of roads and parking. The contractor is responsible for repairs of damage to roads and parking caused by their own actions.

vi. Clearing limits and working limits are as shown on the drawings and approved in the field. Do not remove any trees without prior COR field review and approval. If no clearing limits are indicated, contact the COR for clarification. Coordinate with the local FWS staff to select a construction staging area. Construction equipment and operations shall be contained within the work limits and staging areas.

g. Closeout Procedures

i. Training: Thoroughly familiarize the local FWS staff with the improvements and train them to be proficient in overall system operation and maintenance.

ii. Tools and spare parts: Deliver to the project site all specialty tools, valve handles, fan belts, filters, spare parts, keys and similar devices such that the FWS staff is able to operate and maintain the work.

iii. Maintenance Materials: Deliver maintenance materials to Station Manager, coordinate location of storage. (Provide consumable items in such quantities as needed for the first year of operation.)

iv. Final Inspection: Submit a request in writing to the CO requesting the Final Inspection. Notify the COR at least 10 calendar days prior to the anticipated date of completion of all work. The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time. The Contractor’s representative responsible for the work shall be present at the Final Inspection and shall submit a preliminary list of unfinished work prior to Final Inspection. See Section E of the solicitation /contract.

h. Closeout Documents

i. Operation and Maintenance Manuals: Submit 3 copies of Operation and Maintenance manual (two to the FWS field station and one to the FWS Regional Office Engineering) for the mechanical and electrical equipment, architectural treatments, doors, and windows. The manuals shall be clear, well organized, clearly indexed, tabbed, highlighted, tailored to the specific make, model, and wiring configuration of the systems; and shall include schedules and instructions for routine operation, trouble shooting, and periodic maintenance. The manuals shall include complete parts lists keyed to suppliers (name, address, websites, and telephone numbers for each).

ii. Operational Permits: Provide copies of all approved operational permits. Include a list of all monitoring requirements and monitoring frequencies.

iii. Submit list of all “Sustainable Design” elements included in the project.

iv. Submit fully executed manufacturer's standard material, product, and equipment warranties.

v. Submit any requested regulatory-agency clearance documents indicating the work complies with their requirements such as finalized plumbing/gas/electrical inspections.

vi. After completion of the work and prior to final payment, submit a Release of Claims (Form DI-137 provided by the Contracting Officer), properly executed by the Contractor, releasing claims against the United States arising out of this contract, other than claims specifically excepted from the operation of the release. See Section I of the solicitation /contract.

3. GOVERNMENT RESPONSIBILITIES

a. DUTY TO COOPERATE:

i. Government will, throughout the performance of the Work, cooperate with the Contractor and perform its responsibilities, obligations, and services in a timely manner to facilitate Contractor's timely and efficient performance of the Work and to not delay or interfere with Contractor's performance of its obligations under the Contract.

ii. Government will provide timely reviews and approvals consistent with the turnaround times set forth in Contractor's approved schedule.

b. Separate Contractors: Government is responsible for all work performed at the Site by separate contractors, if any, under their control. Government will contractually require its separate contractors to cooperate with each other.

4. SPECIFIC PROJECT REQUIREMENTS

a. Project Work site is accessible from existing roads. Roads, parking lots, and walkways subject to interference by the work shall be kept open in a manner that provides for safe public use.

b. PERMIT APPLICATION ASSISTANCE

i. It is the responsibility of the Contractor to obtain all permits and pay all permitting fees required for this project. The Contractor is responsible for providing permitting drawings, engineering data and other technical information required by the permitting authority.

Maintenance Building Main Bay Exterior View Maintenance Building

Tank Storage Building

Storage Building

Gas Pump Shelter

END STATEMENT OF WORK

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