Attachment_1_Statement_of_Work.docx

DEPARTMENT OF THE INTERIOR

BUREAU OF INDIAN EDUCATION

1011 Indian School Rd, NW, Suite 332 Albuquerque, NM 87104

Statement of Work IE156 - Takini School Design-Build Fire Alarm System Replacement and Upgrade

March 2026

TABLE OF CONTENTS

2.2.2. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS FOR DESIGN 26

STATEMENT OF WORK

1. PROJECT INTRODUCTION

Project Name: IE156 Takini School - Buildings: No.501 (Secondary School), 502 (Bus Garage), No.515, 516, 517, 518, 519, 520, 521, 522, and 523 (Classroom Modules) - Design Build Fire Alarm Systems Replacement and Upgrade.

1.1. SCOPE

In accordance with the terms and conditions listed below, the contractor shall perform the work listed in this Statement of Work (SOW) for the Bureau of Indian Education (BIE) as described below. All Architect-Engineer (A-E) Services required in this SOW should be performed by licensed Architects and Engineers registered in the State of South Dakota.

1.2. DISCLOSURE OF MAGNITUDE

In accordance with the Federal Acquisition Regulation Part 36.204(e), the total contract amount for all design and construction services is estimated to be between $500,000 and $1,000,000.

1.3. LOCATION

This project is located at Cherry Creek Rd Hwy 34 E, Howes, SD 57748.

1.4. BACKGROUND

The fire alarm systems installed in structures described in Figure No.1 and listed in Table No.1 below, are not working properly and this school is currently on Fire Watch. The fire alarm control panels/fire alarm control units (FACP/FACU) are outdated and cannot perform its safety function, which is automatic fire detection and provide a means of notifying building occupants and first responders in the event of a fire. Spare parts are hard to come by. Batteries failed the load test and are excessively corroded.

1.5. DESCRIPTION

The BIE through a contract with a Design-Build (DB) Contractor shall complete the following design, construction, installation, testing, demolition, and repairs services to address improvements to the fire alarm system currently installed at IE156 Takini School, specifically in the structures outlined in Figure No.1 and Table No.1 below. The objective of this project involves the removal and legal disposal of existing fire alarm panels, devices, appliances, and associated equipment, as appropriate; and includes the delivery, installation, and testing of a new fully addressable Fire Alarm Systems that meet requirements included in NFPA 72, National Fire Alarm and Signaling Code and the applicable references listed in section 1.10. Table No.1 presents a summary of the general fire alarm system problems identified in the areas indicated in Figure No. 1 and includes the respective applicable buildings. It is the responsibility of the DB Contractor to conduct a walk-through of the identified buildings to obtain the fidelity of the objective of this project. Table No.1 does not include all existing issues related to fire alarm systems. The installation of the new FACUs, initiating devices, notification appliances, relay modules, and associated fire alarm equipment must be a direct replacement of the existing devices with a new device that meets the requirements listed in this SOW (see section 2.1.2 Definition of Contract Line Items-Contract Line-Item No.2). An emergency voice communication/alarm system and new carbon monoxide (CO) detectors will be installed in all buildings, in accordance with NFPA 5000, Building Construction and Safety Code, 2024 Edition. All fire alarm system wiring shall be installed in conduit. Conduits shall be rigid metal or electric metallic tubing, with a minimum diameter of ¾” that utilizes steel compression type fittings and couplings.

Existing fire alarm conduit and wiring may be reused where the National Electric Code (NEC) conduit fill requirements are not exceeded and there are no compatibility issues. New wiring and raceways must be installed as required by the new devices and appliances. Shop drawings, battery and voltage drop calculations are required. Existing water flow and supervisory switches that monitor fire sprinkler systems must be connected to the new fire alarm panel. All fire alarm devices, appliances, and associated equipment are connected through the existing underground conduit system all leading back to Building No.501 (Secondary School). Surge protection shall be installed on all exits and entrances to the underground fire alarm conduit between the buildings identified above. Supervisory/tamper switch shall be installed in existing post indicator valves (PIV) and fire sprinkler control valves. Existing horns shall be replaced with approved speakers. FACP at Building No.501 must provide a means communication with a Supervising Station Alarm Systems as described in NFPA 72, Chapter 26. The FACP shall have a digital alarm communicator transmitter (DACT). The DACT shall support dual telephone lines, “contact ID” communications format, and configured for dual-tone, multi-frequency (DTMF). If dual telephone lines are not available, the use of fire alarm cellular communicators is acceptable.

Figure No.1: IE156 Takini School – Fire Alarm Systems Areas of Concerns

Building No.501: Secondary School Building No.502: Bus Garage Building No.515: Classroom Module Building No.516: Classroom Module Building No.517: Classroom Module Building No.518: Classroom Module Building No.519: Classroom Module Building No.520: Classroom Module Building No.521: Classroom Module Building No.522: Classroom Module Building No.523: Classroom Module

Table No.1 Building Number Location (Maximo ID) Area Gross (sq.ft.)

Occupancy Classification General Issues (not all issues are included)

AB100097

43,335.00

Educational

· Comply with Section 2 Project Requirements.

· Replace existing FACP with new addressable voice evacuation FACP.

· The new FACP will oversee all school fire alarm devices and appliances.

· Replace all existing initiating devices.

· Replace existing annunciator, if required.

· Install new CO detectors.

· Replace existing smoke duct detectors.

· Replace all existing notification appliances with new speakers.

· Install amplifiers as required.

· Install power supplies as required.

· Install monitor/control modules as required.

· Install surge protection as required.

· Install means of communication with a Central Station.

· Install 120 VAC and power wiring, 120 V AC power supply sockets (points) near equipment (Fire Panel, Annunciators, Remote Power Supplies) as required.

· Install new 3/4” conduits as required.

· Install new fire alarm wiring as required.

· Install supervisory/tamper switch in the post indicator valve, located north-west of the school, and connected to the existing fire alarm system.

· As a minimum, the following additional equipment shall be monitored by the FACP. The kitchen hood fire protection system. Dedicated sprinkler flow and tamper switches.

· Test all magnetic door holders. Replace magnetic door holders that failed the test.

· Complete repairs are required to address damage to the school resulting from the removal and replacement of the existing fire alarm panel and associated equipment, and the installation of the new fire alarm system.

AB100098

AB100104

AB100105

AB100106

AB100107

AB100108

AB260723

AB260724

AB260725

AB260726

5,696.00 1,795.00 1,795.00 1,795.00 1,795.00 1,792.00 1,792.00 1,792.00 1,792.00 1,792.00

Garage Educational

· Comply with Section 2 Project Requirements.

· All fire alarm devices and appliances are to be connected to FACP located in building No.501.

· Replace all existing initiating devices.

· Install new CO detectors.

· Replace existing smoke duct detectors.

· Replace all existing notification appliances with new speakers.

· Install remote LOC paging/annunciator panel as required.

· Install amplifiers as required.

· Install power supplies as required.

· Install monitor/control modules as required.

· Install surge protection as required.

· Install means of communication with a Central Station.

· Install 120 VAC and power wiring, 120 V AC power supply sockets (points) near equipment (Fire Panel, Annunciators, Remote Power Supplies) as required.

· Install new 3/4” conduits as required.

· Install new fire alarm wiring as required.

· As a minimum, the following additional equipment shall be monitored by the FACP. The kitchen hood fire protection system. Dedicated sprinkler flow and tamper switches.

· Complete repairs are required to address damage to the school resulting from the removal and replacement of the existing fire alarm panel and associated equipment, and the installation of the new fire alarm system.

1.6. SCHEDULE

The work in this SOW shall be completed in accordance with the following schedule:

Design Build (DB) Development Documents:

DB Development Documents submitted no later than 30 calendar days after award.

BIE Review completed no later than 30 calendar days after submission of DB Development Documents.

100% Draft DB Construction Documents:

Work on Construction Documents shall continue during the Design Development Documents review and once Design Development review comments are received, they shall be addressed and incorporated in the Construction Documents.

100% Draft DB Construction Documents and written responses to the BIE DB Development Document Review Comments submitted no later than 30 calendar days after submission of DB Development Documents.

BIE Review completed no later than 30 calendar days after receipt of 100% Draft DB Construction Documents.

Complete Stamped and Signed DB Construction Documents:

Complete Stamped and Signed DB Construction Documents and written responses to the BIE 100% Draft DB Construction Document review comments submitted no later than 30 calendar days after receipt of BIE 100% Draft DB Construction Document review comments.

Construction:

Construction completed no later than 455 calendar days after award of the contract.

As-Built Construction Drawings:

As-Built Construction Drawings completed no later than 21 calendar days after Project Completion.

All DB Design Development, DB Construction Documents and As-Built Construction Drawings shall be submitted to the BIE Project Manager.

1.7. INFORMATION

BIE Points of Contact:

Contractual:

Contracting Officer (CO): Yui Hoptowit, yui.hoptowit@bie.edu Technical:

Project Manager (PM) and Contracting Officer’s Representative (COR):

Theodore Steidl, theodore.steidl@bie.edu Address:

Bureau of Indian Education Division of Facilities and Safety Management, Central Office U.S. Department of the Interior 1011 Indian School Rd, NW Albuquerque, NM 87104

1.8. DATA AND MATERIALS TO BE PROVIDED BY THE BIE

The following data and materials will be provided to the contractor and are included in this RFP:

Project Program Basis of Design Report Approved Schematic Design Preferred Alternative Documents BIE Project Sustainability Checklist Existing Drawings Existing Site Map and Underground Utilities

1.9. DEFINITIONS

Definitions, as used in this Statement of Work are as follows:

“BIA” means the Bureau of Indian Affairs (BIA) “BIE” means the Bureau of Indian Education (BIE) “DFMC” means Division of Facilities Management and Construction “DSRM” means Division of Safety and Risk Management “A-E” means the Architectural-Engineering firm “CO” means Contracting Officer “COR” means Contracting Officer’s Representative “Contractor” means the Construction Contractor “PCO” means Potential Change Order “CA”, Construction Administration Services “Cx”, Building Commissioning Services “CI”, Construction Inspection Services “User”, School Administration at location

1.10. REFERENCES

· BIA School Facilities Design Handbook, Dated - March 30, 2007

· Indian Affairs Safety, Health and Accessibility Guidelines for Architects, Engineers, and Design Firm, May 2020

· BIA Structural Fire Protection Program, Dated - October 1, 2008

· DSRM Safety and Occupational Health Program Evaluation Guide

· DSRM Final Inspection and Certificate of Occupancy Guidelines

· Indian Affairs Manual, Part 25, Safety and Risk Management Program, Chapter 2, Design Review, Final Inspection, and Certificate of Occupancy Program, 6/16/20

· NFPA 101, Life Safety Code, 2024

· NFPA 5000, Building Construction and Safety Code, 2024

· NFPA 70 National Electrical Code (NEC)

· NFPA 13, Standard for the Installation of Sprinkler Systems, 2025

· NFPA 24, Standard for the Installation of Private Fire Service Mains and their Appurtenances, 2025

· NFPA 25, Standard for the Inspection, Testing, and Maintenance of WaterBased Fire Protection Systems, 2023

· NFPA 72, National Fire Alarm and Signaling Code, 2025

· NFPA 291, Recommended Practice for Water Flow Testing and Marking of Hydrants, 2022

· Uniform Plumbing and Mechanical Codes

· ASHRAE Standards, Handbooks, Journals and Publications

· ANSI/ASHRAE Standard 62.1-2019 -- Ventilation for Acceptable Indoor Air Quality

· ANSI/ASHRAE Standard 111-2008 (RA 2017) -- Testing, Adjusting, and Balancing of Building HVAC Systems (ANSI Approved)

· Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADAABAAG)

· OSHA – Federal Regulations

· E.P.A. – Tribal, State, and Federal Regulations

· LEED or DOI Sustainable Building A&C Tool with waiver

· Local Utilities, (Water, Sewer, Electric, Gas)

· All others adopted codes and standards during the work processes

2. PROJECT REQUIREMENTS

2.1.GENERAL REQUIREMENTS

2.1.1. SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

The project will consist of the design, construction, installation, testing, demolition, and repairs services to address improvements to the fire alarm system currently installed at IE156 Takini School, specifically in the structures outlined in Table 1. The goal of this project involves the removal and legal disposal of existing fire alarm panels, devices, and appliances, as appropriate; and includes the delivery, installation, and testing of a new fully addressable Fire Alarm Systems that meet requirements included in NFPA 72, National Fire Alarm and Signaling Code and the applicable references listed in section 1.10.

The DB Contractor shall perform all the services described in this General Requirements section 2. In addition, the DB Contractor must comply with the applicable requirements and provisions set forth in the General Requirements, Section 3.

The project will include, but not be limited to, the following:

· Review site data.

· Upon award, determine and provide design schedule of work

· Submit list of required permits

· Submit DB Development and DB Construction Documents for review and approval, as required

· Provide a schedule of construction work.

· Secure work area and provide for continued access to the facility

· Construct project

· Create and provide operations and maintenance manual

· Provide as-constructed drawings

2.1.2. DEFINITION OF CONTRACT LINE ITEMS

CONTRACT LINE-ITEM NO. 1 – DESIGN: This item consists of The DB Contractor shall provide five (5) design submissions corresponding to the following levels of design development:

· Schematic Design (20%)

· Design Development (40%)

· Preliminary Construction Documents (70%)

· Completed Construction Documents (99%)

· Final Construction Documents (100%)

Design submissions must comply with BIA School Facilities Design Handbook. Reviews will be made by the Government and/or the Government’s authorized representative(s). As part of its review, the Government may offer submission reviews to local code officials. The Contractor shall provide complete sets (2 full and 2 half size hard copies) of current progress plans, calculations, and specifications for the design reviews. In addition, Contractor shall provide PDF electronic copy of all drawings, calculations, and material catalog cuts. The DB Contractor must show design activities in their CPM schedule for all submissions. Schedule must include 21 calendar day for Government review time.

The Government will review the Contractor design submissions to verify adherence to contract requirements, program requirements and the Contractor's proposal. Design review comments shall not relieve the Contractor from compliance with terms and conditions of this SOW. [Final design shop drawings will be prepared by a National Institute for Certification in Engineering Technologies (NICET) Level IV Technician, and certified and sealed by a registered fire protection engineer.

· Schematic Design (20% Submittal). The 20 percent completion schematic design submittal will comprise the documents necessary to illustrate the general scope, scale, arrangement, and relationships of project components. At this stage, the design will be conceptual.

· Design Development Documents (40% Submittal). Based upon the approved schematic design, design development documents are refinements of the project design. In the design development phase, the Designer of Record will establish the scope, relationships, forms, size, and appearance of the project. The design development package shall constitute a forty percent construction documents level of detail. Plans, sections, elevations, typical construction details, and system and equipment layouts are included in this phase. Major materials and systems will be identified in the specifications, and minimum quality standards will be established. The content of the design development package shall include, but not be limited to, the following information:

1. Basis of Design Analysis including technical approach, compliance strategies, and preliminary calculations.

2. Floor plans showing locations of new fire alarm devices and equipment and connections to power supply circuits.

3. Fire alarm risers and matrix showing system configuration.

4. Repairs and restoration plan for work done in areas with high-end or 6specialized finishes.

· Preliminary Construction Documents (70% Submittal). The Designer of Record refines the approved design development information to establish the requirements for the construction of the work. The seventy percent construction documents will include near-complete drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. The content of the seventy percent construction documents package shall include, but not be limited to, the following information:

1. Basis of Design Analysis including technical approach, compliance strategies, and calculations (including but not limited to battery sizing, voltage drop, etc.).

2. Floor plans showing demolition of existing fire alarm equipment.

3. Floor plans showing locations of new fire alarm devices and equipment and connections to power supply circuits.

4. Fire alarm risers and matrix showing system configuration.

5. Inspection and Testing Plans.

6. Commissioning Plan.

· Completed Construction Documents (99% Submittal). the Designer of Record refines the approved preliminary construction documents information to establish the completed requirements for the construction of the work. The completed construction documents will include all drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems.

· Final Construction Documents (100% Submittal)., the Designer of Record finalizes the construction documents information to establish the completed requirements for the construction of the work, including incorporation of all accepted review comments. The final construction documents shall include all drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. The submission must consist of plans, specifications, and basis of design analysis, must depict/describe all construction work and shall be in final form, to fully address the scope of the Project. Drawings and specifications must reflect resolution of all comments and be edited to address only that construction work to be provided.

• DSRM Review and Approvals

· In accordance with the Indian Affairs Manual Part 23, Ch. 1, the Office of Facilities, Property and Safety Management (OFPSM), Division of Safety and Risk Management (DSRM) is responsible for enforcement of IA policy, adopted safety and health codes and mandated standards for IA controlled facilities. The project design must be approved by DSRM in accordance with the U.S. Department of the Interior Safety, Health and Accessibility Design Guidelines for Architects, Engineers, and Design Firms (2020).

· Preliminary Construction Documents (70% design) must be submitted to the DSRM for review for compliance with IA-adopted safety and health codes, policy, and mandatory standards. Subsequent document submittals are required at the 99% and 100% design levels. The Contractor will allow DSRM twenty-one (21) calendar days to review and approve submissions. The Contractor must receive written approval from IA before proceeding with construction activities.

CONTRACT LINE-ITEM NO. 2 –

CONSTRUCTION/INSTALLATION/TESTING/REPAIRS:

· All work must be coordinated with the school site Facility Manager, BIE Project Management team, and the COR. The DB Contractor shall accept directions only from the Contracting Officer (CO) or the duly authorized COR.

· All materials and equipment used in the installation of the fire alarm systems shall be as approved in the Underwriters Laboratories (UL) list of inspected fire protection equipment and materials, or the Factory Mutual (FM) list of approved equipment and fire protection devices and shall be the latest product of the manufacturer.

· All damage to existing property caused by the installing Contractor because of but not limited to demolition, installation, deliveries, including the patching and repair of existing building equipment, components and/or systems. All costs to repair, patch, finish, replace and fix shall be the responsibility of the Contractor and will carry or warrant no time extensions or contract modifications.

· The DB Contractor shall design, supply, install, programming, and test, a new, complete, intelligent multiplex analog addressable Fire Alarm Control Unit (FACU) as described herein. There is a fire alarm system, to include, but not limited to fire alarm panels, manual pull stations, smoke and heat detectors, power extenders, annunciators, smoke duct detectors, notification appliances, raceways (conduits, cables, wirings), relays, surge protection, flow and supervisory switches, control modules, etc. to be dismantled, legally disposed, and replaced by new FACU and supporting devices. All damage to existing property caused by the Contractor due to, but not limited to demolition, installation, deliveries, including the patching and repair of existing building equipment, components and/or systems. All costs to repair, patch, finish, replace and fix shall be the responsibility of the Contractor and will carry or warrant no time extensions or contract modifications. New FACUs and associated equipment, such as, but not limited to, initiating devices, notification appliances, power extenders, etc. shall be U.L. listed for fire protection and FM Approved.

· The following list of equipment, devices and appliances is neither a checklist nor a complete list of all fire alarm system components required to complete the project. It is the responsibility of the DB contractor to design, supply, install, program, and test a functional FACU system that complies with NFPA 72 and meets the project objectives outlined in this

SOW.

· Fire Alarm Control Unit

· Replace existing FACUs.

· FACUs shall be installed per NFPA 72 and manufacturer recommendations.

· The FACU shall incorporate all control electronics, relays, and necessary modules and components in a flush cabinet. The operating controls and zone/supervisory indicators shall be located behind locked door with viewing window. All automatic and manual initiating devices shall be addressable type. Provide a digital alarm communicator transmitter (DACT) for connection to a 24-hour off-site monitoring facility.

· The FACU shall have a digital alarm communicator transmitter (DACT). The DACT shall support dual telephone lines, “contact ID” communications format, and configured for dual-tone, multi-frequency (DTMF). If dual telephone lines are not available, the use of fire alarm cellular communicators is acceptable.

· The DACT shall be listed for “Central Station Fire Service” and for “Proprietary Station Fire Service” and shall be of the same manufacturer as the control panel. Manufacturers: 3-MODCOM, NOTIFIER UDACT-2, or an approved equal.

· Provide dual telephone lines if there are not available to connect to the remote monitoring station. The remote monitoring entity shall be determined during the design phase of the project.

· The FACU shall incorporate all control electronics, relays, and necessary modules and components in a flush cabinet. The operating controls and zone/supervisory indicators shall be located behind locked doors with viewing window. [Use NEMA 3 for FACU and power supplies. All automatic and manual initiating devices shall be the addressable type. Zone systems are not acceptable.

· The FACU shall display a minimum of 80 characters; alarm, supervisory, and component status messages; and shall indicate control commands to be entered into the system for control of smoke detector sensitivity and other parameters. A backlit display shall be provided upon failure of the normal power source. The FACU shall have a highcontrast, alphanumeric display and LED indicators.

· A keypad shall be provided to permit entry and execution of programming, display, and control commands.

· The FACU shall control elevator recall/shunting, door hold-opens, dampers, fan shut down, etc., as necessary to accommodate the requirements for the specific function.

· A “trouble reminder” feature shall be included with an adjustable time setting.

· Power to the FACU and associate power extender busters shall be provided via a dedicated circuit with a key-lockable breaker.

· The fire alarm panel cabinet shall have a locked door with a viewing window.

· The FACU shall be provided with battery backup power capable of sustaining 24 hours of system monitoring followed by 5 minutes of alarm conditions with 25 percent spare capacity.

· Provide sealed lead-acid batteries from Edwards, NOTIFIER BAT Series, Power-Sonic, or an approved equal. Provide battery calculations when submitting the battery size. Battery boxes, if required, shall be UL Listed for the purpose.

· The system program shall meet the requirements of this project, applicable codes, and standards.

· The power supply shall be a high efficiency switch mode type with line monitoring. The power supply shall provide internal power and 24 VDC for notification appliance circuits. All outputs shall be power limited. Manufacturers: Edwards 4-PPS/M, NOTIFIER ACPS-610, or an approved equal.

· The FACU should be located in the same area of the existing FACU or as designated by the BIE.

· The FACU shall be able to recall alarms and trouble conditions in chronological order to recreate an event history. A minimum of 50 event recordings shall be required.

· The FACU shall be capable of accommodating on-site minor additions or deletions to the system with no additional hardware or software required.

· A non-illuminated graphic map shall be provided at the FACU and each annunciator location.

· A separate designation shall be provided for each HVAC unit associated with the fire alarm system.

· Software in the FACU shall be stored in a nonvolatile memory configuration such that programming information is not lost upon loss of power.

· The FACU shall incorporate flexible input/output control functions based on AND, OR, NOT, timing, and special code operations.

· Addressable Manual Pull Stations

· Replace all manual pull stations.

· Manual pull stations shall be installed per NFPA 72 and manufacturer recommendations.

· Provide double-action equipment with an indoor protective shield hinged at the top to permit lifting for access to initiate an alarm.

· Lifting the shield shall actuate an integral battery-powered 85-decibel horn intended to discourage false alarm operation.

· Locate pull stations per code requirements, but not less than at every exit, every 200 feet, and on every level, except as specifically noted otherwise.

· Provide an additional pull station at each exit from a kitchen or break room.

· Notification Appliances

· Replace all existing audible/visual notification appliances.

· Notification appliances shall be installed per NFPA 72 and manufacturer recommendations.

· Provide as many notification appliance power buster panels as necessary. Submit voltage drop and battery size calculations with drawings layout. Manufacturers: Edwards EST BPS-10A, NOTIFIER ACPS-610, or an approved equal. Provide 120 VAC circuits to control panels, subpanels, transmitters, amplifiers, and booster panels. ➢ Provide audible/visual notification within 15 feet of all exits.

· Addressable Photoelectric Smoke Duct Detectors ➢ Replace all existing duct smoke detectors.

· Smoke duct detectors shall be installed per NFPA 72 and manufacturer recommendations.

· Provide duct detectors in supply and return ducts for air handling units (AHUs) with air velocities of 2,000 cubic feet per minute or greater.

· Provide duct detectors that are suitable for the air velocity and differential pressures measured for each air handling unit. (BIA School Facilities Design Handbook, March 30, 2007, Chapter11)

· Duct smoke detectors shall be installed per NFPA 72 and NFPA 90A. Duct detectors shall be programmed as supervisory signals and shut down the affected air-handling unit. Duct detectors shall not initiate a general alarm.

· Ensure that duct detectors are located prior to any duct splits or provide a duct detector on each branch of duct work where required for complete coverage.

· Remote-indicating lights and keyed test switches shall be provided for each duct detector.

· Locate the detector in the nearest corridor or other common space, wall mounted at 7 feet 0inches above finished floor. Provide a permanent label indicating which unit the duct detector is protecting.

· When a duct detector is concealed above a ceiling, provide a permanent label on the access door or the ceiling tile used for service access to the duct detector, indicating which duct detector is at that location.

· A manual override shall be provided for testing of AHU shutdown upon duct detector activation.

· Addressable Photoelectric Smoke Detectors

· Replace all photoelectric smoke detectors

· Smoke detectors shall be installed per NFPA 72 and manufacturer recommendations.

· Ceiling mounted and suitable for wall month applications.

· Locate detectors at least 3 feet from supply air grilles.

· Locate detectors at least 12 inches from lights.

· Replace all existing smoke detectors.

· Provide all smoke detectors connected to the FACU with an adjustable alarm verification feature. Initially set the alarm verification at 20 seconds.

· Carbon Monoxide Detectors

· Provide CO detectors. The location of carbon monoxide detectors shall be based on an evaluation of potential ambient sources and flows of carbon monoxide, moisture, temperature, dust, or fumes and of electrical or mechanical influences to minimize nuisance alarms.

· Smoke detectors: UL 2075 listed and responsive to the sensitivity limits of UL 2034. Manufacturers: Edwards EST SIGA-COD, NOTIFIER FSCO-951, or an approved equal.

· Raceways

· Existing fire alarm conduits may be reused for new fire alarm wiring where the NEC conduit fill requirements are not exceeded.

· All fire alarm system wiring shall be installed in conduit. Conduits shall be rigid metal or electric metallic tubing, with a minimum diameter of ¾” that utilizes steel compression type fittings and couplings.

· Pull boxes (minimum 4” x 4” x 1 1/2”) shall be installed every 100 feet. Wire nuts are not permitted on any fire alarm circuit including power to any fire alarm component.

· Conduit runs shall not be greater than 100 feet in length. ➢ All metal conduits and pull boxes shall be painted red.

· Wiring

· Signaling Line Circuits (SLCs) to be Class A.

· Notification Appliance Circuit (NACs) to be Class B.

· Conductors: Minimum requirements:

· Interior/Dry Locations: Red-jacketed FPL cable [shielded] with No. 16 AWG (minimum) twisted-pair conductors for SLC and listed per UL1424. Minimum No. 14 AWG unshielded for NAC, AUX, and IDC.

· Low voltage binary signal conductors shall be type THHN, or THWN, No. 16 AWG minimum, and solid copper conductor.

· Other low voltage conductors shall be type THHN, or THWN, No.

· 16 (minimum), solid copper conductor.

· Exterior/Wet Locations: Red or Black-jacketed FPLP cable [shielded], No. 16 AWG (minimum), twisted-pair conductors for SLC, and listed for wet locations per UL1424.

· Sprinkler Waterflow Switches

· Provide, install, and connect waterflow switches from all fire sprinkler systems to the FACU. Provide a separate address for each sprinkler waterflow switch.

· Supervisory Switches

· Provide, install, and connect tamper switches from all fire sprinkler control valves to the FACU. No more than five adjacent valve tamper switches within the same room are permitted to be monitored by the same addressable device or supervisory circuit.

· Magnetic Door Hold-Opens

· Configure door hold-opens to close upon any alarm. Coordinate voltage requirements for magnetic door hold-opens. Coordinate door hold-opens with security requirements.

· Monitored Equipment

· As a minimum, the following additional equipment shall be monitored by the FACU.

· The kitchen hood fire protection system.

· Main and garage buildings dedicated flow and tamper switches.

· Activation of the above-mentioned equipment shall create an alarm or trouble condition as required by code.

· Surge Suppression

· Provide surge suppression (SPD) for all signaling line circuits, indicating device circuits, or notification appliance circuits that leave or enter the school exterior enclosure. Provide SPD on all 120 VAC circuits to control panels, subpanels, transmitters, amplifiers, and booster panels.

· Device Termination

· All devices must have screw terminals. Where devices are only provided with pigtails from the manufacturer, pigtails must be landed on terminal strips mounted within the junction box.

· Conductor Termination

· All terminations must be at a terminal strip or the device screw terminals.

· Terminal strips are only permitted where direct connection to a device is not possible. (e.g., pigtails off a rate-compensating heat detector).

· Addressable Monitor Modules

· Provide intelligent single-input or dual-input modules as required to the addressable analog loop. Each input shall provide a supervised Class B initiating device circuit.

· Manufacturers: Edwards EST SIGA-CT1 single-input or SIGA-CT2 dual-input; or NOTIFIER FlashScan Monitor Module FMM-1 or FDM-1 FlashScan dual monitor module; or an approved equal.

· Addressable Control Relays Modules

· Provide intelligent single-input or dual-input modules as required to the addressable analog loop. Manufacturers: Edwards EST SIGACR, SIGA-CRH or NOTIFIER FRM-1, or an approved equal.

· Addressable Heat Detectors

· Heat detectors shall be installed per NFPA 72 and manufacturer recommendations.

· The detector shall be temperature rated at 135*F (fixed temperature or rate of rise).

· Remote Annunciator Panel

· An annunciator shall be provided at each main entry and where otherwise required by the code. The annunciator shall duplicate functions of the FACU for alarm, supervisory, and trouble indications, and shall provide manual switching functions of the FACU, including acknowledging, silencing, reset, and test. Manufacturers: Edwards EST 4-[2]ANN with 4- 2ANNMT cabinet or an approved equal.

· Dismantle and Repair

· DB Contractor shall dismantle and legally dispose of the existing fire alarm system. If existing building fixtures, wall, ceilings, and floor are physically affected during the installation and/or demolition, the DB Contractor shall repair them at no cost to the Government.

2.1.3. PROGRESS PAYMENTS

Design Phase - Progress payments during the design phase of the work will be based on submission, review, and acceptance of design deliverables.

Construction Phase - Progress payments during construction will be based on the percentage of work completed on items listed on the approved schedule of values. Actual construction completed and in place will form the basis for payment. Verification of the percentage complete shall be initiated by the Contractor under the direction of a representative of the Contracting Officer, unless the Contracting Officer waives this requirement in a specific instance. The Contractor shall make the computations for payment based on the government‘s or tribal entity’s verification of work completed and in place for any periods for which progress payments are requested.

The Contractor shall furnish the originals of all field notes and all other records relating to the basis for payment, to the Contracting Officer, who shall use them as necessary to determine the final amount of progress payments. The Contractor shall retain copies of all such material furnished to the Contracting Officer.

2.1.4. PROJECT MEETINGS

Before scheduling this meeting, Performance and Payment bonds for the construction portion of the project must be submitted and approved. The DB Contractor has 15 calendar days after the award to commence with the work, so bonds must be submitted within that period to avoid delay to the schedule.

2.1.4.1. DESIGN MEETING

After the award of the contract and acceptance of the Performance and Payment bonds, the Contract Specialist in coordination with the Contracting Officer and Contracting Officer’s Representative/Technical Advisor will arrange a design meeting with the Contractor. The meeting agenda shall include the following as a minimum:

· Review and emphasize the needs and design objectives

· Environmental and sustainability requirements

· Commissioning

· Schedule of Values

· Design schedule (provide minimum of two-color hard copies). Note:

No portion of the work can begin construction until 100% Complete DB Construction Documents are approved for that portion and any other portion of the work that may be affected by it.

· Modifications during design

· Submittals during design

· Areas available for use by the Contractor

· Access requirements of the site

· Natural and Cultural Resource Protection

· Payments to the Contractor

2.1.4.2. PRECONSTRUCTION MEETING

The following deliverables shall be submitted by the DB contractor a minimum of one week prior to the Preconstruction Meeting for BIE approval.

· Letter from contractor designating key personnel including onsite and off-site staff including Project Superintendent, General Foreman, Project Manager, Project Coordinator, Site Safety Manger, Accounts receivable, Project Executive and Company’s Principal.

· Project Schedule with construction portion fully developed.

· Job Safety Analysis (JSA)/ Job Hazard Analysis (JHA).

· A list of subcontractors for this project (must be same as in your proposal) including contact information (phone numbers and email addresses) for their key personnel (Supervisors, General Foreman, Project Manager, Coordinator and Company’s Principal).

· Waste Management Plan

· Quality Control Plan

· Contractor’s Commissioning Plan

· Contactor’s ITP (inspection test plan)

· Historic Preservation Program

· Hazardous Material Abatement Plan.

· Site Safety Plan (including a plan view of all proposed temporary structures (contractor’s office trailers, storage containers, bathrooms, fencing and storage areas)

After 100% Complete DB Construction Documents are approved, and prior to the start of construction, the Contract Specialist will arrange a Preconstruction meeting with the Contractor. The meeting agenda will include the following as a minimum:

· Correspondence procedures

· Roles and responsibilities

· Lines of Authority

· Progress Payments

· Submittal process

· Resolution to comments provided by BIE

· Construction schedule (provide a minimum of two-color hard copies and electronic copy in software it was created in) Note: No portion of the work can begin construction until 100% Complete DB Construction Documents are approved for that portion and any other portion of the work that may be affected by it.

· Labor standards

· Payroll reports

· Modifications

· Accident reporting

· Site Rules and Regulations

· Medical emergency processes, availability, emergency numbers, and contacts.

· Site permits, burning construction waste, rules of the road, no alcohol/ drug use, smoking rules/ designated areas, housekeeping, firearms, pets, natural and cultural resource concerns.

· Bridge, access road and site constraints.

· Visitation and public relations.

· Environmental and sustainability requirements for the Project, required tracking for sustainability (related submittals), use of the BIE Project Sustainability Checklist.

· Archeological Resources Protection Requirements

· Saturdays, Sundays, holidays and night work

· Traffic control

· TERO coordination and payment

2.1.4.3. PROGRESS MEETINGS

The Contractor shall participate in weekly telephone conference calls with the Contract Specialist, and other project team members to update them on the following meeting agenda items:

· Open items from previous meeting minutes.

· Submittal status

· Review of off-site fabrication and delivery

· Requests for Information (RFI’s) and issues

· Modifications

· Work in progress and projected

· Contractor’s Schedule update (provide updated CPM schedule)

· Status of Project Record Drawings and O&M Manuals (applicable to project completion)

· Other business relating to work

· School concerns and safety issues.

· Progress payments

Note: The Contractor shall be responsible for recoding meeting minutes for every official meeting and for chairing the meeting (unless BIE at their discretion chose to chair the meeting)

2.1.5. PROJECT SCHEDULE

General: The Contractor shall provide two (2) color copies and one electronic copy of the project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as a summary construction schedule with important milestones included for both phases.

The Contractor shall fully develop the construction portion of the schedule and submit it to the Contracting Officer before the Preconstruction meeting or any construction begins. The project schedule shall be updated on a monthly basis throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be 10 days before the progress payment request date.

Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of design and construction activities of the Contractor. The project schedule will assist the Contractor and the Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment requests Software: The software shall be the latest version of Microsoft Project, Primavera Project Planner, or approved equal.

Schedule Development: The project schedule shall cover the entire contract period. The late finish date of the project schedule shall be the same date as the established completion date of the contract.

The Contractor shall use the Critical Path Method (CPM) with limited use of lead or lag durations between scheduled activities. The Contractor's project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

The Contractor's project schedule shall consist of, but not be limited to, the following for each activity:

· Identify each activity number with numerical designations (maximum 5-digit). The number of activities shall be in increments of 10.

· Concise description of the work represented by the activity (maximum 48 characters). Avoid the use of non-standard abbreviations. The work related to each activity shall be limited to one work trade.

In developing the project schedule, the Contractor shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

The project schedule, as developed, shall show the sequence and interdependence of activities required for complete performance of the work. The Contractor shall be responsible for ensuring all work sequences are logical and the project schedule shows a coordinated work plan. The proposed durations assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown. Include permit requirements and constraints. Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time.

Project Schedule Updates Monthly updates: The monthly updating of the project schedule shall be an integral part and basic element of the estimate upon which payments shall be made under this contract. If, in the judgment of the Contracting Officer, the Contractor fails or refuses to provide a schedule of values and a complete schedule update or revision as specified hereinafter, the Contractor shall be deemed to have not provided the required information upon which the progress payment may be made and shall be subject to retainage of a portion of the payment.

Time Impact Analysis for Contract Modifications, Changes, Delays, and Contractor Requests Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the project schedule, the Contractor shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or Contractor request on the contract time.

Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due the Contractor. It is possible that a modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the project schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

Float: Float is not for the exclusive use or benefit of either the BIE or the Contractor. Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

Government Holidays Federal Holidays New Year’s Day – January 1 Martin Luther King Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Juneteenth Day – June 19 Independence Day – July 4 Labor Day – 1st Monday in September Indigenous Peoples’ (Columbus) Day – 2nd Monday in October Veterans’ Day – November 11 Thanksgiving Day – 4th Thursday in November Christmas Day – December 25

2.1.6. INVOICE SUBMITTAL

Payments shall be made via the Governments Invoice Processing Platform (IPP) System. Submit pencil copy of invoice (via email) in AIA format (G702, G703) to COR for review of accuracy and approval prior to submission via IPP. A detailed invoice/pay application shall be submitted monthly. Improperly prepared invoices shall be returned to the contractor, resulting in delayed payment.

1. The Contractor shall submit to the CO and COR on a monthly basis:

a. Request for payment

b. The Contractors original schedule of values

2. At a minimum, a properly prepared invoice shall include:

a. Invoice

b. Invoice number

c. Purchase order number

d. Contractor name, address, and telephone number

e. Beginning and ending dates if services/construction provided

f. Line-item number with description as shown in contract and a detailed breakdown

g. Any additional…