Attachment 1 Statement of Work.docx

Repair Greenhouses – Stillwater, OK

Repair Greenhouses

Wheat, Peanut, and Other Field Crops Research Unit USDA-ARS, Stillwater, OK

Project Title: Repair Greenhouses

1. Government Points of Contact

a) Contracting Specialist (CS):

TBD

@usda.gov

b) Occupational Health and Safety Representative:

Isaak Perfetti 785-712-3128 isaak.perfetti@usda.gov

c) Engineer Project Manager (EPM)/Contracting Officer’s Representative (COR):

d) Location Monitor (LM):

Daniel Hover 405-385-5405 daniel.hover@usda.gov

2. Location: The site of work is the US Agricultural Research Service location, located at the Wheat, Peanut, and Other Field Crops Research Unit in Stillwater, OK.

3. Site Visit: A site visit and inspection tour are required. The vendor will be notified of the exact time and date to attend the site visit.

4. Project Requirements: Contractor shall furnish a technical and cost proposal to execute needed roofing repairs/replacements to identify greenhouses because of storm damage at the USDA ARS, Stillwater, OK site. Contractor shall provide a turn-key product including proper installation of all material and equipment according to the manufacturer’s recommendations. The contractor shall work with the site personnel to ensure the project is accomplished in a timely manner.

5. Description of Work:

Background: Due to severe hailstorms in April of 2025, five greenhouse roofs at the Wheat, Peanut, and Other Field Crops Research Unit in Stillwater, Oklahoma, were damaged and need repair or replacement. This repair/replacement project is needed to ensure greenhouse integrity and continuing research vital to the Unit’s mission.

Roofs will be repaired for (4) Greenhouses (1, 3, 4, and 5) Greenhouse 4 using single wall corrugated clear polycarbonate material. Greenhouses (1,3, and 5) use energy efficient twin wall polycarbonate material.

Scope of Work: All materials utilized for repair or replacement shall match existing or equivalent. The contractor shall provide material submittals for review by the COR and Location staff prior to procurement and installation. Repair or replacement of identified polycarbonate panels listed below shall include, but is not limited to corrugated foam backing, square foam, mechanical fasteners, transition elements, sealant tape, porous tape, gaskets, etc.... The contractor shall verify all necessary repair/replacement materials during site visit.

Greenhouse #1:

1. Remove and dispose of existing damaged roofing panels (28 each: 6’ X 20’ 8mm clear twin wall polycarbonate)

2. Install 28 each: 6’X 20’ 8mm clear twin wall polycarbonate

3. Replace all water vent jacks.

Greenhouse #3:

1. Remove and dispose of existing damaged roofing panels (26 each: 6’ X 20’ 8mm clear twin wall polycarbonate)

2. Install 26 each: 6’ X 20’ 8mm clear twin wall polycarbonate panels

3. Replace all heater and water vent jacks.

Greenhouse #4:

1. Remove and dispose of existing damaged roofing panels (14 each: 6’ X 20’ corrugated clear polycarbonate)

2. Install 21 each: 49.6” X 20’ corrugated clear polycarbonate panels

3. Replace all water vent jacks.

Greenhouse #5:

1. Remove and dispose of existing damaged roofing panels (28 each: 6’ X 20’ 8mm clear twin wall polycarbonate)

2. Install 28 each: 6’X 20’ 8mm clear twin wall polycarbonate

3. Replace all water vent jacks.

6. Utility Outages: The contractor is fully responsible for coordinating utility outages needed for the performance of this task order. The contractor shall update the COR and LM with all relevant details of any outages or challenges related to the utility provider’s coordinated outages. The contractor is responsible for any fees associated with planned/scheduled utility outages.

7. References & Standards: All construction shall comply with ARS Facilities Design Standards (ARS Manual 242.1, 5-01-12), ARS Energy, Water, and Sustainability Policy (ARS Policy & Procedures 134.2, 11-12-13), ARS Energy, Water, and Sustainability Policy Bulletin (ARS Policy & Procedures Bulletin 15-134.2), governing Building Codes, and all applicable local, regional, State, and Federal regulations. Where one or more Codes or regulations conflict, the more stringent shall apply.

8. Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

9. Existing Installations/Demolition:

a) The contractor shall modify existing installations as needed to accommodate the new installation. Where applicable contractor shall coordinate demolition or modification of existing installations with the Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that may potentially jeopardize in-progress research.

10. Quality Control: The work performed under this contract shall be subject to continuous audit by the Location Monitor. Quality control is the exclusive responsibility of the Contractor.

11. Temporary Facilities:

a) Temporary utilities (water and electricity) may be provided to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during construction and shall repair or replace any items damaged through its own negligence.

b) Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the Location Monitor three working days prior to the need

12. Site Cleanup: The construction site shall be always kept clean and free of debris. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

13. Submittals:

a) For all proposed material, where applicable, contractors shall provide relevant illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, or catalog data.

b) The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

c) Submittals are required for all building materials and equipment and shall be provided to the CO and COR for review and approval.

d) The contractor is responsible for any costs incurred for equipment ordered without prior approval.

14. Final Inspection:

a) The Contractor shall notify the Contracting Officer and Owner in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be conducted by the Contracting Officer and Contractor at a mutually agreed time. COR and contractor shall compile a “punch list” prior to final acceptance of the installation and submit completed warranty documentation to manufacturer.

15. Warranty:

a) In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such a warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

16. Notification and Compliance: The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage. Should the Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

17. Latent Defects:

a) The Warranty specified herein shall not limit the Government’s rights with respect to latent defects, gross mistakes, or fraud.

18. Acceptance:

a) Upon satisfactory submittal of the above documents the Contracting Officer shall issue to the Owner a certificate recommending final acceptance of the project. Minor unfinished items of work may be listed on the certificate and accepted from final acceptance. A sum sufficient to cover the cost of completing these unfinished items of work will be withheld by the Owner from the final payment. All other funds including retainage shall be due and payable upon receipt by the Owner of the Contracting Officer's certificate. Upon certification from the Contracting Officer that the items of work have been completed, all monies withheld by the Owner shall be due to the Contractor.

END

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