Attachment 1 - Statement of Work.docx

Statement of Work

(SOW)

“Self-propelled Dust-Controlled Router” at Royal Air Force (RAF) Lakenheath “Rev. 1, 10 July 2024”

1.0 Introduction

1.1 Mission: The mission of the 100 CES is to maintain/repair/revitalize the base infrastructure. Specifically, the role of the heavy repair shop is to maintain and repair horizontal structures i.e pavements or equivalent and operate heavy machinery. This piece of equipment will enable the shop to conduct airfield maintenance effectively reducing time, energy, and cost sustaining the pavement lifecycle. Without this machine there is no capability to allow sealant to fully be seated into cracks allowing for more spalling and vegetation growth to occur on the bases pavements to include the airfield.

1.2 Background: On most Air force Installations this is done both in house and with contractors as required by construction design and scope of work. Routing is done by pushing a rotary blade or bit into pavements crack expanding it to the width required prior to sealing. Without properly routing a sealing water will leak into the subgrade causing failures to occur like spalling cracking and broken slabs potentially causing delays in sorties due to FOD concerns and increasing the cost of the future repairs. This machine is required to perform its actions prior to the hot seal machine just purchased by the squadron.

1.3 Scope: The scope of work that is to be completed under this contract is for the simple procurement of a self-propelled dust-controlled router equipment that will be used by the active-duty military and civilian workforce within the Heavy shop, 100 CES. This piece of equipment would help our section to carry out our day-to-day mission of ensuring that the airfield remains in a fully mission capable status and remain free from any discrepancies that could potentially cause FOD or damages to taxying aircraft. The desired outcome would be for the shop to conduct more full depth repairs saving the squadron money versus contracts.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide the equipment, tools, materials, transportation, safety equipment, training, and any other items necessary to operate the self-propelled dust-controlled router.

The self-propelled concrete router is an essential for runway/taxiway and pavement repair.

The primary purpose is to route cracks in concrete, a crack appears, and the easiest and most cost-effective repair is to route the hairline crack to a width of 12mm-18mm then pour hot seal into the crack to seal the joint, this stops water ingress – once water is in concrete it expands causing further cracking and deterioration.

Cost efficiency is enhanced by the use of a self-propelled router as opposed to a push along router as cracks can extend to over a 100ft and pushing a router while cutting concrete can lead to fatigue and operator error. Being self-propelled it allows the operator to cut far longer distances over shorter periods of time The propulsion of the router also allows the operator to concentrate on the cutting line reducing the chances of error and reduces the wear on blades Safety is also enhanced by the router being self-propelled as it reduces fatigue and allows the operator to concentrate on the operation of the machine.

Dust Control is an essential part of the router – when being cut concrete emits silica which is a know carcinogenic and can cause silicosis – scarring of the lungs and death. Silica emissions are mitigated by using the inbuilt dust extraction unit on the router and the use of PPE. One compliments the other and virtually eliminates to inhalation of silica.

Electric operated clutch stops and starts the cutter head on demand eliminating the risk of an uncontrolled spinning blade Electric cutter depth control eliminates the need for manual blade depth changes improving safety.

Air Indicator automatic alert and dual stage air filter notifies periodic filter changes improving engine lifespan and efficiency.

Gas Tank Guard, protects the Gas tank from debris that may cause a puncture Carbide skid plate. Extends the lifespan of the machine and assists the operation with easier movement of the unit Carbide tipped blades as standard, longer lasting and safer cutting.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

4.4 Government Furnished Material: None

4.5 Applicable Directives: List any additional directives the Contractor must comply with. Reference the directive to a specific part of the Statement of Work to ensure the Contractor clearly understands the requirement.

5.0 Appendix: Related Documents

Quotes and spec sheet attached.