Attachment 1 - Statement of Work dated 25 Aug 2020.pdf

Statement of Work for

Emergency Repair of Booster Pump Booster Pump Station No. 2, Bldg. 50

Detachment 3, 21st Space Operations Squadron Kaena Point Satellite Tracking Station (KPSTS), Waianae, Hawaii

August 25, 2020

1. GENERAL: This Statement of Work (SOW) provides for and outlines the requirements for emergency repair of the booster pump in Booster Pump Station (BPS) No. 2, Bldg. 50, Kaena Point Satellite Tracking Station (KPSTS). The Contractor shall furnish all supervision, transportation, equipment, tools, labor, materials, and parts necessary to perform the required work. All work shall include transportation of tools, equipment, materials and personnel to and from the work site; removal of existing Peerless 12-stage vertical turbine pump, 12-stage bowl and column assembly, discharge head, high pressure stuffing box, steel base plate and other associated components; purchase of new direct replacement Peerless 12-stage vertical turbine pump, new 12-stage bowl and column assembly, new discharge head, new high pressure stuffing box, new steel base plate; delivery of new Peerless 12-stage vertical turbine pump, new 12-stage bowl and column assembly, new discharge head, new high pressure stuffing box, new steel base plate; assembly of new Peerless 12-stage vertical turbine pump, new 12-stage bowl and column assembly, new discharge head, new high pressure stuffing box, new steel base plate and other associated components; and installation of new Peerless 12-stage vertical turbine pump, new 12-stage bowl and column assembly, new discharge head, new high pressure stuffing box, new steel base plate and other associated components. Removal, installation and start-up of the booster pump will not be billed separately and shall be included in the price of servicing. The price submitted shall be a flat fee for all services. The work shall be performed in accordance with this SOW and shall be subject to the terms and conditions of the contract.

2. EMERGENCY PUMP REPLACEMENT: The Contractor shall provide the materials, equipment, labor, and other requirements to purchase, transport, and install a new pump for BPS No. 2, Bldg. 50, KPSTS. Work shall also include equipment necessary to monitor pump/system operations. The Contractor shall immediately order materials, obtain necessary support, and schedule work immediately upon receipt of the Notice to Proceed (NTP) from the Contracting Officer (CO) after award of contract. Provide a basic work plan and schedule to the Detachment 3, 21st Space Operations Squadron Chief of Civil Engineering (Det 3, 21 SOPS/CE) as soon as possible to ensure the base can plan to support the work and to determine the projected duration of the current water outage.

a. Pump: The Contractor shall purchase and install a Peerless Model 6LB-12 stage vertical pump with 410SS Bowl/Shaft/coupling, 4x4x10C discharge head, packed stuffing box with 2 piece top shaft, cast iron baseplate, 6” basket strainer, and other components required for complete installation. Work/cost shall include freight, setup, and installation. The Contractor shall verify pump specifications with existing and determine if there are additional requirements or materials prior to the purchasing of the new pump and scheduling work to ensure that the installation can be completed with minimal delays. The contractor shall provide pump specification, manual, warranties, and other documentation to the Det 3, 21 SOPS/CE. The contractor shall dispose of the old pump and all other debris/waste after removal.

b. Accessibility to Bldg. 50: Booster Pump Station No. 2, Bldg. 50 is located on the

Mokuleia side of the Waianae Mountain Range. The facility is located approximately 300-feet above sea level and north of Bldg. 38 (see attached drawing). The nearest roadway is the 4-wheel drive only road that continues from the end of Farrington Highway at/near Camp Erdman and the Dillingham Airfield in Mokuleia. There are no established trails or roadway to the Bldg. 50. Historically, heavy equipment and materials are flown in by helicopter to the facility. Det 3, 21 SOPS/CE personnel will assist in creating a staging/drop zone in the area directly to the west of Bldg. 50.

c. Startup/Testing: The Contractor shall use flow meters, pressure gauges, and other monitoring devices to support verification of pump and motor operations and to verify/validate proper system operations and monitor operational parameters. The Contractor shall verify electrical connections, phasing, motor to pump alignment, rotation, amperage, etc. prior to placing the motor into service. The contractor shall recheck the data a minimum of one (1) time to ensure that all flows, pressures, and other system data is operating within specifications.

3. REPORTS AND RECORDS: The initial start-up information shall be recorded and provided to the CO and Det 3, 21 SOPS/CE to verify that the booster pump is operating properly and within normal parameters. The contractor shall also evaluate the collected data to determine if the transfer system, including individual equipment/components, are operating to specification.

The Contractor shall provide a report documenting their findings and recommendations to correct failing equipment and other deficiencies. The report shall also provide design specifications to improve performance of the equipment to extend life and correct other issues with the BPS.

4. GOVERNMENT RESPONSIBILITIES:

a. Provisions on Contracting Officers authority: The CO is the only person authorized to approve changes under this contract, and not withstanding any provision contained elsewhere in this contract, said authority remains solely with the CO. In the event the contractor effects any such change at the discretion of any person other than the CO, the change will be considered to have been made for the Contractor’s convenience without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

b. Inspection: The Government has the right to inspect the Contractor’s performance and take appropriate action for nonperformance/unsatisfactory performance on any aspect of this contract. Government inspection will be accomplished based on periodic inspection or customer complaint as indicated in Section 4.

c. Liability: The Government shall not be held responsible for any damages to property or for injuries or death of persons, which might occur without fault on the part of the government as a result of, or incident to the performance of this contract.

d. Supervision: The Government shall not exercise any supervision or control over the

Contractor’s employees performing services under this contract. Such employees shall be accountable not to the Government, but solely to the Contractor, who is in turn responsible to the Government.

5. GENERAL INFORMATION:

a. Contract Management:

i. Contract Manager: Contractor shall provide a dedicated contract manager who shall be responsible for all requirements in this contract. At the pre-performance conference the name of this person and one alternate, who shall act for contractor when manager is absent, shall be designated in writing to the Contracting Officer.

Contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal performance hours.

ii. Authority to Act: Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation. Contract manager and alternate(s) must have knowledge of all facets of refuse collection and disposal operations under this contract.

iii. Availability: A responsible contract representative shall be physically present and available to meet on the installation with the CO or QAP during normal operating hours within thirty (30) minutes, or after normal operating hours within two (2) hours.

iv. Strike Plan: The Contractor shall formulate and submit a written work force strike plan to the CO for review and approval. This shall be accomplished no later than the pre-performance conference. The strike plan shall specifically address the contractor’s strategy to continue service during any labor disputes.

b. Contractor employees:

i. Threat to mission: Contractor shall not employ persons for work on this contract if such employees are identified to contractor by the CO as a potential threat to health, safety, security, general well-being, or operational mission of the installation and its population in accordance with DoDR 5500.7, Standards of Conduct.

ii. Conflict of Interest: Contractor shall not hire employees of the United States

Government if employing such persons would create a conflict of interest, or the appearance of a conflict of interest. Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDR 5500.7, Standards of

Conduct. Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to policies in AFI 64-106, Air Force Industrial Labor Relations Activities, Para 3.

iii. Employment of Military: Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor's ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

iv. Use of privately owned vehicles: Contractor personnel are required to comply with all current local, state and federal laws as well as base regulations pertaining to operation of privately owned vehicles while on KPSTS.

v. Special Qualifications: All employees operating equipment under this contract shall meet all local, state and federal licensing requirements.

vi. Employee Training: Contractor shall provide environmental, health and safety training to employees to ensure compliance with local, state and federal laws and regulations.

c. Quality Control: The contractor shall develop and maintain a quality control program to ensure work is performed in accordance with commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify and ensure non-recurrence of any defective services.

d. Quality Assurance: The Government will evaluate the contractor’s work by appointing a representative(s) to monitor installation and testing to ensure the work being received meet contract standards. The Government may inspect selected tasks as completed or increase the number of quality assurance inspections when necessary because of repeated discrepancies discovered during earlier inspections. Likewise, the Government may decrease the number of quality assurance inspections if performance so warrants.

e. Government Remedies: The CO shall follow FAR 52.212.4, Contract Terms and

Conditions-Commercial Items as is identified in the Schedule of this contract for contractor’s failure to perform satisfactorily or failure to correct non-conforming services.

f. Hours of operation:

i. Normal Hours of Operation: Normal hours of operation shall be as described in

Section 2.c except for federal holidays as identified in 5 USC 1463.

ii. Hours of Operation Other Than Normal: There may be situations that require contractor to work other than normal operating hours. When contractor’s access to a work area conflicts with an Air Force mission requirement, contractor shall advise the CO and schedule work to minimize disruption. Such scheduling may require work to be accomplished at times other than during normal operating hours as mutually agreed.

g. Security Requirements:

i. Station Access: Contractor shall coordinate with the CO to ensure each applicable employee is listed on an Entry Access Request for access to KPSTS. This list will be managed by the KPSTS Unit Security Manager and provide to the KPSTS Entry Control Guards. Contractor shall notify CO and KPSTS Unit Security Manager of any additions or deletions to the entry access list within 24 hours of contract termination or termination of employment.

ii. Personnel roster: Contractor shall provide a complete roster of personnel (includes contract manager and any alternate contract manager) to the CO no later than the pre-performance conference. Roster must include name, address, telephone number, and social security number of each employee working under this contract. Contractor shall maintain a current listing of employees and provide written updates to the CO within 3 working days of any personnel changes.

iii. Installation Crime Prevention Program: Contractor shall participate in the

Installation Crime Prevention Program when required by the Security Forces Commander or KPSTS Unit Security Manager.

h. Performance of Services during Crisis: Contractor shall follow the CO instructions during times of declared emergencies by the national command authority or overseas combatant commander. See paragraphs 1.2.2.2 and 1.2.2.3.

i. Conservation of Utilities: Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions that prevent waste of utilities.

j. Notification of Spills: Contractor shall immediately report spills or release of substances listed in 40 CFR 302 to KPSTS Communication Support Area (697-4222) from any base phone) in accordance with local procedures and similarly notify the CO and QAP.

Contractor shall be responsible for containment and environmental clean-up of such spill.

k. Contingency plan: The contractor shall submit an action plan in writing to the CO prior to the start of the contract period. Plan should include such things as how KPSTS will receive uninterrupted service in the event of a vehicle break down, loss of manpower, or inclement weather. (see previous guidance)

6. ATTACHMENTS: