ATTACHMENT 1 STATEMENT OF WORK - Copy.docx

Hampton VA Medical Center

Architect Engineer (A/E)

SCOPE OF WORK

Campus Streets and Walkways Lighting Improvements Project # 590-25-250

-- Services --

Provide professional Architect/Engineer services to include:

1. Site investigation including permits

2. Architectural, Civil, Structural, Electrical, and Environmental (e.g., soil boring)

3. Cultural resource management specifically Section 106 of the National Historic Preservation Act and NEPA as negotiated on Programmatic Agreement

3.1. SHPO Intensive Level Survey

3.2. Archeological Testing Program

3.3. Data Recovery Plan

4. Construction drawings and specifications

5. Third party construction estimates

6. Construction period services

6.1. Submission review with recommendations and approvals (e.g., change proposals, Requests for Clarification, product submittals, shop drawings, tests)

6.2. Site visits per VA request

6.3. Update drawings as-built conditions from contractor record drawings, VA correspondence during construction

6.4. A/E will respond either by phone, email, or on-site within a two-hour period when requested.

6.5. Final Inspection

7. Conduct Infection Control Risk Assessment (ICRA) in conjunction with VA Safety/Infection Control staff

-- Project Scope --

GENERAL:

The Architect/Engineer (A/E) shall provide comprehensive survey of the campus street signage, street lighting, walkway lighting, and wayfinding systems to determine current state and what improvements are needed to ensure continued operations. The VA anticipates that the survey will recommend near wholesale replacement of street signage, wayfinding systems and major improvements in lighting systems. The project request includes funding intended to address the most critical issues first and final scope will be determined by the survey.

Design shall comply with all VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Proposed work is located at Hampton VA Medical Center.

IAW VAAR 836.204(f)(2) Design for a construction budget between $2,000,000 and $5,000,000. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one or more bid deduct alternatives totaling 10% of the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

Provide bound specifications and 100% construction drawings with all xref’s bound. Construction documents will be required to be furnished in hard copy, electronic .dwg files (AutoCAD 2022 or most current at the time of final design submission) and electronic .pdf files. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its “Project Browser/Navigator”.

The A/E shall include in his design any environmental permits (i.e. VPDES) and ensure proper erosion control measures are also included in the contract documents for construction.

Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at https://www.cfm.va.gov/til/dManual/dmCost.pdf

Life safety and infection control will be taken into account during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. Laydown areas and storage for materials shall be identified in the early stages of the design. A preconstruction risk assessment will be completed and included in project submissions.

Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction to include impacts on the medical center such as relocating patient and staff equipment, providing temporary barriers, providing temporary utilities, minimizing impact on patient and traffic flow, etc.

The A/E shall make a thorough investigation of the existing site for the proper design of the project. Existing conditions shall be determined by verifying information from field investigations and any documentation that may be available. A survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate and schematics. The entire Veterans Affairs drawing files (if existing) will be made available and accessible along with reproduction materials. AutoCAD drawings are also available for use contingent they are existing. This information is the best available, but the Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent, professional manner in accordance with Architectural Design Manual PG 18-10. Site utility locations will be verified by the A/E (VA staff will not mark utilities but will assist with locating if workload permits).

Electrical design documents which include electrical, data and telephone closets, power distribution systems, auxiliary power systems, lighting, switching, fire and safety, public address, security and signal systems. Existing systems will be evaluated and reused, extended or modified where feasible. The project will be designed utilizing emergency power panels per VA standards. The building will be designed to utilize combined infra-red/motion occupancy sensors, day lighting control for spaces with windows or skylights, and VA Required Foot-candle lighting levels shall be maintained within the lighting densities listed in the most current ASHRAE 90.1.

Structural design setting forth in detail the structural construction requirements including all structural plans, elevations, sections, structural construction requirements, schedules, and calculations sizing all columns, beams, slabs, and coordinate the work with other design disciplines, especially the mechanical and architectural disciplines.

Architectural design including facility floor and roof plans, sections, elevations, details, schedules, selection of building systems and materials, discipline coordination and fire safety systems and controls.

Incorporate in the preliminary drawings the pre-construction risk assessment/evaluation as the sample shown on additional attachment.

Provide construction prior services to include shop drawings review, site inspections, and RFI response within 7 calendar days. In addition, the A/E shall provide scope of works, and estimates for any RFI response that causes a cost change due to design errors and omissions.

All design submissions will be submitted in accordance with the Program Guide PG-18-15, Volume C; A/E Submission Instructions for Minor and NRM Construction Program. These submission requirements may be found at the following web site http://www.cfm.va.gov/contract/aeDesSubReq.asp. Each review submission will require 1 CD with all documents included, 1 full size, bound sets of plans, 3 C size bound sets of plans, and 1 complete set of specifications, bound in 3 ring binders with specification sections clearly tabbed. Only 1 bound copy of calculations and cost estimates is required. Other applicable program guides can be found at http://www.cfm.va.gov/contract/ae.asp.

-- Site Investigations --

EXPECTATION: A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/TIL/. A/E shall field verify every aspect that relates to the project. Coordinate visits with the Project Manager/Contracting Officer Representative (COR) as assigned after award. The A/E shall arrange for and oversee the performance of such investigations. Auto CAD architectural background drawings will be provided by the VA upon request. The A/E shall field verify all dimensions, wall layouts, etc. A/E shall field verify every aspect that relates to the project.

-- Design Review Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

Section 106 documentation shall be completed and reviewed by SHPO before continuing with the 25% design. This shall be completed within the first 90 calendar days from NTP concurrent with the schematic submission.

Note: NTP will be issued at award. A/E will be required to attend and take minutes from each PDT meeting. Minutes will be submitted electronically to the Project Manager/COR and Contracting Officer within three calendar days of each meeting.

-- Design Requirements/Submissions –

EXPECTATIONS:

Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/til/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects)

DELIVER ONE (1) DISC, ONE (1) FULL SIZE, THREE (3) HALF SIZE, AND ONE (1) SPEC BOOK PER SUBMISSION;

Schematic Submission:

· Provide proposed space layout for renovated area and new construction, equipment, utility/infrastructure requirements, etc.

· Budget estimate for proposed with breakouts for equipment, materials, labor.

· Achieve a consensus on design approach before proceeding to 25% design.

· Complete SS1 and SS2 Checklist

Design Development (DD1) 25%:

· Address all comments from the Schematic Submission review.

· Identify all design calculations.

· Identify all existing utilities and utilities requirements.

· Complete DD1 Checklist initiate remaining DD checklists.

· Preliminary Estimate

Design Development (DD2) 50%:

· Address all comments from the DD1 Submission review.

· Complete DD2 Checklist and remaining DD Checklists

· Updated Estimate

Design Development (CD1) 95%:

· Address all comments from the DD2 Submission review.

· Design all finishes

· Finalize required submittals.

· Complete CD1 Checklist

· Updated Estimate

Contract Documents (Bid documents):

· Submit a complete document of all contract requirements including final estimate. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Provide a Gantt chart of the estimated construction schedule showing work that is expected to last 30 or more days in duration, including submittals. Include expected material lead times.

· Provide a submittal register containing all necessary submittals by specification section in an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

-- Construction Period Services –

PROVIDE:

· Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, supported by written recommendations of any problems or litigation encountered in the past based on firsthand knowledge.

· Review all submittals and provide recommendations to the VA within fourteen (14) calendar days.

· Review and provide replies to contractor generated RFIs when required by the Project Manager/COR within seven (7) calendar days.

· Review contractor's cost estimates and provide recommendations to the VA.

· Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

· Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

· Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-builts to AutoCAD (.dwg) and provide a set of updated as-builts on CD within 30 days to the Project Engineer. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing:

1. Folder labeled “bid documents”

0. All specifications bound in one (1) word document (make sure spec sections are separated by page breaks and that new sections start on right hand page)

0. All drawing sheets in one .pdf file.

1. Folder labeled “DWG’s” with subfolders containing engineering disciplines (Architectural, MEP, Structural, Civil, etc.) which includes the .arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of AutoCAD.

1. Folder labeled “PDF sheets” containing separate .pdf documents for each discipline.

1. Folder labeled “cost estimate” containing a copy of the final construction cost estimate documents.

1. Folder labeled “calculations” containing final calculation documents.

1. Folder labeled “specifications” with a word document for each spec section.

1. Folder labeled “misc” for IH reports, materials testing, VPDES permit, soils tests, sustainability checklist, etc.

1. Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.

· The A/E shall review and approve all specified equipment and installation submittals and shop drawings. During construction, the A/E shall allow for a minimum of six (6) site visits as directed and scheduled by the COR. The A/E shall also attend the final inspection and provide the COR with an itemized punch list.

-- Period of Performance –

· Design completion: 390 calendar days; includes VA design reviews

· Procurement timeframe: Six (6) months from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process

· Construction period services: 550 calendar days from construction award date

· Total contract period: 1,118 calendar days