Attachment 1 - Statement of Work - 37 TRG Cleaning of HVAC System for Bldg. 9225.pdf

502 CONS/JBKAE November 7, 2024

SPECIFICATIONS

FOR

Cleaning of Heating, Ventilation, Air Conditioning (HVAC) Systems for Bldg. 9225

STATEMENT OF WORK

JBSA-Lackland Cleaning of Heating, Ventilation, Air Conditioning (HVAC) Systems for Bldg. 9225

1. PROJECT SCOPE: The contractor shall complete this cleaning project in adherence to the standards of the National Air Duct Cleaners Association. Offerors shall inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

1.1 The contractor shall:

1.1.1 Furnish all supervision, labor, transportation materials, tools, incidentals, equipment, and supervision to clean mold, mildew and remove bacteria odors.

1.1.2 Clean materials will remove 100% of odor and disease-causing organisms on non-porous and hard surfaces.

1.1.3 Chemicals designed for use on areas such as a fiberglass duct board and porous duct surfaces, if needed.

1.1.4 The contractor shall clean vents and returns in 94 offices, 6 rest rooms, and common hallways, (See Building Layout for details).

2. PROJECT DESCRIPTION:

The Contractor shall:

2.1 Conduct a site survey to assess the building location and layout. Identify any special equipment necessary to successfully complete the vents and returns cleaning.

2.2 Work after duty hours Monday through Friday and weekends, if necessary, until all vents and returns are clean.

2.3 Ensure vacuum collection equipment exhausting within the building envelope, it shall utilize high efficiency particulate air (HEPA) filtration with 99.97% collection efficiency at 0.3 micron particle size.

2.4 A continuous negative pressure shall be maintained in the portion of the HVAC system components being cleaned in relation to the surrounding indoor spaces.

2.5 The negative pressure shall be verified at representative locations during the cleaning process.

2.6 Prevent cross-contamination, all contaminated materials removed from the HVAC system components shall be properly contained prior to removal from the building.

2.7 The ambient air cleaning using HEPA-filtered air scrubbers be employed as a supplemental engineering control for particle reduction, during and immediately after HVAC cleaning and restoration work.

2.8 The ambient air cleaning shall provide a minimum of four (4) air changes per hour.

2.9 Any application of cleaning agents or other chemicals shall be used in strict accordance with manufacturer’s recommended product application instructions, including exhaust ventilation as required.

2.10 Shall clean vents and returns in 40 office spaces and 2 rest room on the first floor. The room numbers are as followed: 102,104,106, 107, 109, 110, 112, 114, 116 (has 3 additional offices in this area totaling to 4 offices), 117, 125, 126, 127, 128, 129, 131, 132, 133, 134, 136, 137, 142, 145, 146, 147, 148, 149, 150, 151, 153, 154, 155, 156, 157, 158, 159 and 160.

2.10.1 This includes detaching the register, cleaning the register, removing any ceiling tiles necessary to access the duct work for cleaning, clean the ductwork, and re-attach the register).

2.10.2 1st floor – (135) register openings

2.10.3 1st floor – (65) small air returns

2.10.4 (280) linear feet of trunk lines on the 1st floor shall be cleaned.

2.11 Shall clean vents and returns 28 office spaces and 2 rest room on the second floor. The room numbers are as followed: 209, 210, 211, 212, 213, 214, 215, 216, 217, 218, 219, 220, 221, 225, 226, 227, 228, 229, 230, 231, 233, 234, 235, 236, 237, 238, 239, and 240.

2.11.1 This includes detaching the register, cleaning the register, removing any ceiling

2.11.2 2nd floor – (129) register openings

2.11.3 2nd floor – (64) small air returns

2.11.4 (240) linear feet of trunk lines on the 2nd floor shall be cleaned.

2.12 Shall clean vents and returns 26 offices and 2 rest room on the third floor. The room numbers are as followed: 309, 310, 311, 312, 313, 314, 326, 327, 328 (has 4 additional offices in this area totaling to 5 offices), 329, 330, 331, 332, 333, 334, 335, 336, 337, 338, 339, 340, and 341. (NOTE: Building 9225 has an elevator that will be made available for contractor).

2.12.1 This includes detaching the register, cleaning the register, removing any ceiling

2.12.2 3rd floor – (100) register openings

2.12.3 3rd floor – (50) small air returns

2.12.4 (280) linear feet of trunk lines on the 3rd floor shall be cleaned.

2.13 Shall clean vents and returns in the common hallway areas.

2.14 The Government will be responsible for moving tables and other equipment that are in the way prior to the arrival of the contactor team.

2.15 The Government will ensure occupants must evacuate for a minimum of one hour after application.

2.16 The Government will ensure someone is in the building while contractor work within the building.

2.17 The contractor shall contact Mr. Timothy Donelson at 210-671-2164 with any questions.

3 Delivery

The contractor shall be responsible for off-loading items from delivery vehicles and shall provide any additional equipment to accomplish the task.

3 . 1 The contractor shall also be responsible for properly protecting the service entrance and flooring of the building in which the items are to be received.

3.2 There is a loading dock/ramp available on the north side of the building 9225.

4 Address

37 TRG

1220 Truemper Drive Building 9225 San Antonio, TX 78236

5 Site Maintenance

5.1 The contractor shall maintain work areas in a neat, clean, and safe condition.

5.2 The contractor shall be responsible for providing, installing, and the removal of any temporary signage, barriers, barricade tape, etc. which may be required to control pedestrian in the work area.

5.3 The contractor shall collect all trash, debris, refuse, garbage, etc. (related to contractor personnel and this requirement).

5.4 The aforementioned materials shall be removed from the site by appropriate means daily.

5.6 Storage of materials shall be coordinated with Mr. Timothy Donelson 210-671-2164.

5 . 7 The contractor shall be responsible for freight, unpacking, delivery, installation, and disposal.

6 Clean up

6 . 1 The Contractor shall also remove all packaging materials from JBSA Lackland TX and shall be responsible for any refuse containers needed for trash and packing materials.

6.2 The contractor shall be responsible for returning the facility to its original state prior to cleaning and repairing any damage caused by the contractor’s personnel or equipment.

7 Site Program Manager/Point of Contact (POC)

7.1 The Contractor shall designate an on-site project manager as the Site POC.

7.2 The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

8 Hours of Operation and Special Conditions

8.1 Work hours shall begin at 5:00 p.m. through 10:00 p.m., Monday through Friday, exclusive of Federal holidays.

8.2 At the option of the Government and with approval of the Contracting Officer, work may be permitted on Federal holidays, weekends, or after 7:00 a.m. at no additional cost to the Government.

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9 ACCEPTANCE

Upon completion of the work, the contractor shall be subject to a final acceptance by the Customer POC and Contracting Officer and/or designee.

10 RECORDS MANAGEMENT

The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF Records Management procedures in Air Force Instruction (AFI) 33-322, Air Force Manual (AFMAN) 33-363 and Air Force Instruction (AFI) 33-364 (or their subsequent replacements)".

11 CONTRACT MANAGEMENT

No changes in or deviation from the scope of service shall be affected without a modification executed by the Contracting Officer authorizing such changes.

End of Statement of Work