Attachment 1 - Statement of Work-21 February 2021-15 pages.pdf

502 CONS/JBKAE FA301621Q0044

JBSA Lackland, TX BMT Sports Medicine Equipment

Specifications For

Sports Medical Equipment

BMT

Versatile Injury Prevention and Embedded Reconditioning

(VIPER)

Clinics

Lackland AFB

STATEMENT OF WORK

21 February 2021

1.0 SCOPE

The Contractor shall provide all supervision, labor, materials, equipment, and transportation to accomplish this project in accordance with the Statement of Work (SOW), project drawings, and the requirements contained in the soliciting documents.

2.0 GENERAL REQUIREMENTS

The contractor shall unpack and assemble all new treadmills. Contractor shall unload/handle/move all new equipment to be installed to the final location of each item.

Any required tools for installation and moving of equipment shall be provided by the contractor. The contractor shall conduct all work to ensure the treadmills are in working order prior to Government acceptance.

See attached base map with clinics identified with VIPER logo.

Room / Office Item Description Notes 319th TRS AT / VIPER Clinic Room H130C

2020 Warrior Hill Rd Chapman Annex, Bldg 1130 Lackland AFB, TX 78236

- Stationary Spin Cycles

Placed inside clinic, unpacked, packing hauled away

320th TRS AT / VIPER Clinic Room A108

1551 Luke Blvd, Bldg 6588

- Instrumented/Gait Lab Treadmill with cameras and computer

- Motor-Less Treadmill

- Stationary Spin Cycles

Placed inside clinic, 321st TRS AT / VIPER Clinic Room A108

1550 Connally St, Bldg 6586 cameras and computer

- Motor-Less Treadmill

- Stationary Spin Cycles

Placed inside clinic, 322nd TRS AT / VIPER Clinic Room 069

1315 Truemper St, Bldg 9110 cameras and computer

- Motor-Less Treadmill

- Stationary Spin Cycles

Placed inside clinic, 323rd TRS AT / VIPER Clinic Room A108

1780 Connally St, Bldg 6578 cameras and computer

- Stationary Spin Cycles

Placed inside clinic, 324th TRS AT / VIPER Clinic Room 074

1450 Metzger St, Bldg 10416 cameras and computer

- Stationary Spin Cycles

Placed inside clinic, 326th TRS AT / VIPER Clinic Room 055

1215 Truemper St, Bldg 9210 cameras and computer

- Motor-Less Treadmill

- Stationary Spin Cycles

Placed inside clinic, 331st TRS AT / VIPER Clinic Room A108

1181 Luke Blvd, Bldg 6596 cameras and computer

- Motor-Less Treadmill

- Stationary Spin Cycles

Placed inside clinic, Building / Room Item Description Notes

433rd TRS AT / VIPER Clinic

1115 Truemper St, Bldg 9310 cameras and computer

- Motor-Less Treadmill

- Stationary Spin Cycles

Placed inside clinic, unpacked, packing hauled away.

West facing wall - room is halfway down. No number.

737th TRSS AT / VIPER Clinic Room 28

2239 Walker Ave, Bldg 5770 cameras and computer

- Motor-Less Treadmill

- Stationary Spin Cycles

Placed inside clinic,

3.0 DESCRIPTION OF SERVICES

3.1 GENERAL SERVICES

Coordination and management of all new product, equipment, and people required to create, deliver, and install new treadmills and spin cycles within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks regarding installation in accordance with the requirements stated in this section and Contract (#TBD).

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this

SOW.

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide an on-site contract project manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The vendor shall manage ordering, shipment, delivery, and installation of all new equipment from manufacturer to final acceptance by the designated Government Acceptor.

3.1.7 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.8 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.9 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.10 All Air Force inquiries shall be responded to by a contractor representative within two (2) business days.

3.1.11 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.12 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

3.1.13 The contractor shall be responsible for any storage of all new furniture, components, parts, and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.14 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on JBSA-Lackland, TX and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.15 The vendor will provide a single training session/demonstration to VIPER Sports Medicine staff on use and maintenance of the equipment upon completion of installation once the device is working to specifications.

3.2 PRODUCT MARKINGS/DOCUMENTATION/TOOLS

Items used after product acceptance used to identify or modify a particular product.

3.2.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.2.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

3.3 DELIVERY SERVICES

Transportation of all new products, loading, unloading, storage, and all necessary movement from factory to final onsite set up.

3.3.1 The contract project manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

3.3.3 Installation of all products is to occur at the respective training squadrons as listed in Section 2 (above) at JBSA-Lackland, TX 78236.

3.3.4 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.3.5 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

3.3.6 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.3.7 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.3.8 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.3.9 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4 INSTALLATION AND REMOVAL SERVICES

Manufacturer certified professionals to install equipment per the requirements.

3.4.1 Services shall include assembly of new product.

3.4.2 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with manufacturer instructions.

3.4.3 Services shall include removal of packing materials from the installation.

3.4.4 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

3.4.5 Services shall include inspection of product for shipping damage. If damage is found, it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.4.6 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.4.7 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials.

Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.4.8 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

3.4.9 New furniture, equipment, and accessories shall be level, square, and in proper position for effective function.

3.4.10 The contractor shall inspect to ensure the new equipment is free of surface dirt and defects, the installation is complete, and the new equipment is ready for use.

3.5 INSPECTION/ACCEPTANCE

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

4.0 QUALITY ASSURANCE

4.1 Contractor performance shall be measured and assessed using the Performance Objectives listed in the Description of Services (3.0). Contractor Performance Objectives are derived from the contract Statement of Work.

4.2 The Government will periodically evaluate the Contractor’s performance in accordance with industry standards.

5.0 GOVERNMENT FURNISHED PROPERTY/SUPPORT

5.1 Base support includes Government-controlled working space and utilities.

6.0 SITE CONDITIONS

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 Threat condition level of the base is (TBD). This requires dealer personnel to get base access in order to complete the product installation.

6.1.4 A staging area adequate to sort, stage, and uncrate products along with a waste receptacle suitable for disposal of materials

6.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

6.2 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

7.0 PERSONNEL

7.1 Expertise and Experience. The contractor or installation personnel shall have experience in the application, installation and testing of the specified equipment and shall be responsible for providing personnel with the necessary expertise to complete the assigned tasks satisfactorily. The contractor or installation personnel shall have knowledge of, and comply with, all standard DoD security procedures. Personnel shall be capable of working independently and with demonstrated working knowledge of the equipment required by this SOW. The contractor shall designate an on-site contract project manager that will serve as a single point of contact for the Government.

7.2 The contractor shall not utilize individuals identified to the contractor by the Contracting Officer or QAP as potential threats to the health, safety, security, general well-being, or operational mission of the installation and its population.

This shall include individuals who are a potential threat as a result of prior felony convictions. Service provider personnel shall present a neat appearance and be easily recognized as service provider employees.

8.0 SECURITY

8.1 Clearance. All installation personnel assigned to this task shall be a United States citizen, shall have a Local Area Check (LAC) conducted by the contractor and shall identify possible security threats to the base Security Forces. The contractor shall provide the Government with the names, social security numbers, driver’s license numbers and state of issue, date of birth, and country of birth of personnel performing on this task before they will be allowed on base.

This information shall be provided a minimum of 72 hours prior to installation activities in order for the project POC to coordinate base access for assigned installation personnel. Personnel not meeting the minimal standards will not be issued an installation pass and will not be allowed access to the installation.

8.2 Badges. The contractor is required to provide identification badges for its employees. All contractor personnel shall wear these badges while on duty on the Government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc.

are to be mutually agreed upon by contractor and client.

8.3 Safety. The Contractor shall comply with all local safety regulations and procedures in effect at JBSA-Lackland, TX.

9.0 BASE/INSTALLATION SPECIFICS

9.1 All commercial trucks must enter through Growden Gate which is off of HWY 90 and ACME Rd, for inspection. In accordance with the Installation JBSA- Lackland, 802 SFS base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing. Once at Growden Gate, the driver must be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

9.2 Gate Procedures:

• Once at Growden Gate be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

9.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base.

BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

9.4 Personnel should have the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID/Visitor Center (Military Drive).

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

9.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

9.6 Mission Essential Services: Contractors are not considered mission essential.

9.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation

10.0 REPORTING REQUIREMENTS

10.1 The contractor should submit the data relative to this contract to its Manufacturer for reporting purposes. This information is necessary to support the quarterly data report the Manufacturer will be required to submit to the Furnishings Commodity Council, Air Force Installation Contracting Agency

(AFICA).

11.0 RECORDS MANAGEMENT

The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF Records Management procedures in Air Force Instruction (AFI) 33- 322, Air Force Manual (AFMAN) 33-363 and Air Force Instruction (AFI) 33-364 (or their subsequent replacements).

12.0 ATTACHMENTS

Attachment 1 – Base map Attachment 2 – HPCON C Unescorted Access Request

ATTACHMENT 1

ATTACHMENT 2