Attachment 1-Statement of Work-1305M325Q0286.pdf

Statement of Work For

Upgrading Existing Mechanical Components of Four Sure Temp Brand R22 Walk in Refrigerators and One Freezer

NOAA/NMFS James J. Howard Laboratory Requisition #143021-25-0205/ Requirements-25-3916

Description

TheNortheastFisheriesScienceCenter(NEFSC)islocatedat74MagruderRoad,SandyHook,NJ07732.After contract award, all inquiries and correspondence should be directed to Eric Raps at Eric.Raps@noaa.govand Brian Lavin atbrian.lavin@noaa.gov.

A. TheNationalMarineFisheriesService(NMFS),apartoftheNationalOceanicandAtmospheric Administration(NOAA)oftheDepartmentofCommerce(DOC),isagovernmentalagencychargedwith the mission of stewardship for living marine resources.

B. The contractor shall be fully knowledgeable of all requirements ofthecontractdocumentsand shall make themselves aware of all job site conditions that will affect their work. The contractor shall verify all dimensions, systems, and operating requirements prior to submitting a quote.

C. Theobjectiveofthisprojectistoretrofittheexistingmechanicalcomponentsandexistingfloor offourSureTempBrandR22Walk-InRefrigeratorsandOneWalkinFreezertoupgradetheirefficiency, compliance, and operational lifespan.

Scope of Work

The following tasks will be performed to retrofit/upgrade the mechanical components:

● Inspection and Evaluation: Assess the current conditionof the mechanical components of each refrigerator and freezer, including compressors, evaporators, condensers, and expansion valves.

● Component Replacement: Replace outdated or failingmechanical components, including but not limited to:

○ Compressors

○ Condenser fans

○ Expansion valves

○ Evaporator coils

○ Thermostatic controls

○ Refrigerant lines

○ Condensate lines

○ Condensate pumps

○ Defrost timer (on freezer)

○ Replace analog displays with digital displays to show temperature readings and setpoints.

○ Displays will also provide setpoint control and adjustment.

○ Digital Displays will have an alarm circuit notification system to cell phones and emails.

● Epoxy Floor System Installation:Installation of epoxyfloor coating in (4) walk in refrigerator boxes and (1) walk in freezer. Floors measure 9’x9’.

● Refrigerant Recovery and Replacement: Safely recoverand dispose of the existing R22 refrigerant, and replace it with an environmentally compliant refrigerant (R-410A or other approved alternatives) to meet mailto:Eric.Raps@noaa.gov mailto:brian.lavin@noaa.gov industry standards and regulatory requirements.

● System Calibration and Testing: Calibrate the systemto manufacturer specifications, ensuring proper refrigerant charge, temperature, and pressure levels are maintained. Conduct performance testing to verify system efficiency and operation.

● Compliance and Documentation: Ensure all upgradescomply with local, state, and federal regulations regarding refrigerant handling, energy efficiency, and safety. Provide comprehensive documentation of the work performed, including parts replaced, calibration settings, and final system performance.

Deliverables

● A fully retrofitted and operational mechanical system for each of the four Walk-In Refrigerators and Freezer.

● A detailed report outlining all replaced components, calibration settings, and system performance.

● Certification of refrigerant handling and disposal in accordance with environmental standards.

● A project design that must be approved by Eric Raps and Brian Lavin prior to construction. Official engineer stamped drawings aren't required.

Timeline

● The recommended/preferred timeline from project start to completion is 120 days from contract award.

Performance Standards

● The upgraded systems must meet the original manufacturer’s specifications for temperature control, energy efficiency, and operational reliability.

● All components must be installed and tested to industry standards to ensure continuous and reliable operation.

Responsibilities of the Contractor

● Provide all necessary labor, materials, tools, and equipment required to complete the upgrade.

● Ensure all work is performed in compliance with safety protocols and applicable building codes.

● Maintain communication with the client throughout the project to report progress and address any issues promptly.

Codes and Standards

All improvements will be designed and specified in accordance with the latest editions, supplements and revisions of the following criteria. New interior construction will meet or exceed the baseline performance standards of GSA P-100 Version 1.0, issued March 2014.

Provide all engineering, labor, material, tools, equipment, and supervision necessary to complete the work described or shown in the drawings, specifications, and accordance with the manufacturer’s most current specifications and details to ensure the requirements in the contract documents are met meeting or exceeding the best practices as recommended by Government Agencies, Professional Associations, Councils, Institutes, Manufacture, Codes and Standards. These include but are not limited to:

a. International Building Code (2021 version…ICC IBC-2021).

b. International Energy Conservation Code (ICC IECC-2021).

c. Architectural Barriers Act (ABA) Accessibility Standards.

d. Uniform Federal Accessibility Standards (UFAS).

e. Air-Conditioning and Refrigeration Institute (ARI)

f. Air Movement and Control Association International, Inc. (AMCA)

g. American Concrete Institute (ACI)

h. American Institute of Steel Construction (AISC)

i. American National Standards Institute (ANSI)

j. American Society for Testing and Materials (ASTM)

k. Building Officials and Code Administrators (BOCA)

l. Occupational Safety and Health Act (OSHA)

m. Local and State Building Codes.

n. Environmental and Federal Acquisition Regulations.

o. American Bearing Manufacturers Association (ABMA)

p. American Plywood Association (APA)

q. American Society of Civil Engineers (ASCE)

r. American Society of Mechanical Engineers (ASME)

s. American Welding Society (AWS)

t. American Wood Preserve Bureau (AWPB)

u. American Wood Protection Association (AWPA)

v. Best Management Practices (BMP)

w. Building Officials and Code Administrators (BOCA)

x. California Roof Rating Council (CRRC)

y. Clean Air Act (CAA)

z. Clean Water Act (CWA)

aa. Chain Link Fence Manufacturing Institute (CLFMI)

bb. Code of Federal Regulation (CFR)

cc. Department of Environmental Protection (DEP)

dd. Electronic Industries Alliance (EIA)

ee. Environmental Protection Agency (EPA)

ff. Gypsum Association (GA)

gg. International Organization for Standardization (ISO)

hh. Institute of Electrical and Electronic Engineers (IEEE)

ii. Leadership in Energy and Environmental Design (LEED

jj. Metal Lath/Steel Framing Association (ML/SFA)

kk. Material Safety Data Sheets (MSDS)

ll. National Electric Code (NEC)

mm. National Fire Protection Association (NFPA)

nn. National Institute of Standards and Technology (NIST)

oo. National Sanitation Foundation (NSF)

pp. National Electric Manufacturers Association (NEMA)

qq. Resource Conservation and Recovery Act (RCRA)

rr. Steel Door Institute (SDI)

ss. Telecommunication Industry Association (TIA)

tt. Uniform Construction Code (UCC)

uu. Underwriters Laboratories (UL)

vv. United States Green Building Council (USGBC)

ww. Western Wood Products Association (WWPA)

xx. All codes having legal jurisdiction.

LEED (Leadership in Energy and Environmental Design) certification will not be a consideration for this renovation project; however, energy savings measures should be incorporated into the design.

EXTENT OF WORK

A. Contractor shall provide all engineering, labor, material, tools, equipment, and supervision necessary to complete the work described.

B. The Contractor is responsible for his/her own security arrangements including subcontractors, material, tools, equipment, and personnel.

C. The contractor shall be responsible for tracing, verifying and isolating all utilities before construction begins.

D. Work in Progress: The Contractor shall be responsible for the protection and safe keeping of all work in progress prior to final acceptance by the Government.

E. All methods, materials and workmanship provided by the Contractor under this contract shall, as a minimum, be performed in accordance with professional industry standards and shall comply with applicable codes for construction. Field measurements are the responsibility of the contractor.

F. Contractor responsible for all incidental damages. COR required to approve all material.

SPECIFIC TASK

A. A fully retrofitted and operational mechanical system for each of the four Walk-In Refrigerators and Freezer.

B. A detailed report outlining all replaced components, calibration settings, and system performance.

C. Certification of refrigerant handling and disposal in accordance with environmental standards.

D. Access to Work Site:

1. All persons employed within the boundaries of the property or restricted-access areas therein,andallpersonspermittedtoentersuchpropertyandareasshallcomplywiththe security regulations for the NEFSC Sandy Hook Laboratory.

2. The Government reserves the right to close down the job site and order Contractor personnel off the premises in the event of a national emergency or a weather related event. The Contractor may only return to the site with verbal approval from the Contracting Officer or COR.

3. The Government reserves the right to exclude or remove from thesiteorbuildingany employee of the Contractor or a subcontractor whom the Government deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed by the Government to be contrary to the public interest.

4. Personnel may be subject to inspection of their personal effects when entering and leavingthefacility. Inaddition,unscheduledinspectionsofpersonnelmaybemadewhen entering or while on site.

E. Final Acceptance and Inspections:

1. Inspection of work to beperformedbytheNEFSC’Sfacilitiesmaintenancesupervisor and COR. Any corrective action required as a result of the inspection will be accomplished prior to final monthly billing.

2. The Contractor may benotifiedofdeficienciesinperformanceinwritingbytheCOR.

Oral deficiency notifications will be confirmed in writing. Prompt corrective action shall be taken by the contractor upon notice of deficiency.

3. ThecontractorshalladvisetheGovernmentinwritingwhenallworkiscompleted. The Government will not accept the work until it determines that all work has been satisfactorily completed within the terms of the contract.

SUBMITTALS

A. The contractor shall submit the following:

1. Final Written report as described above.

2. Schedule (5 days after NTP)

3. Plans, specs, and other items as identified under Specific Task A.

PRODUCT DELIVERY, STORAGE AND HANDLING

A. Not Used

WORK SEQUENCE

A. Careshallbeexercisedtoprovideprotectionofsurroundingstructures,parkinglot,bikepathand roadway.

USE OF THE PREMISES

A. Before beginning work, the contractor shall secure approval from the building owner’s representative for the following:

1. Areas permitted for personnel parking.

2. Access to the site.

3. Areas permitted for storage of materials and debris.

4. Security: Obey the owner’s requirements for personnel identification, inspection and other security measures.

B. The NEFSC is a smoke free campus. The Contractor and its employees shall adhere to all applicable rules and regulations regarding a smoke free environment on the job site.

C. Use of Government Facilities

1. Water and electricity are available at building 74.

2. Facilities shall be coordinated with owner’s representative or the COR.

3. Contractor shall provide storage for tools and materials. The Government is not responsible for providing storage or security of materials, tools or equipment.

D. The premises will be occupied during the performance of the work. Contractor to coordinate work with the COR to accommodate the work schedule, continuing access and completion date.

E. Working hours shall be 7:00 AM – 3:30 PM M-F. Contractor shall observe all federal holidays.

EXISTING CONDITIONS

A. See Refrigeration System photos below. Facility was constructed in 1992, no known asbestos anywhere in the Facility.

FACILITIES AND CONTROLS

A. Thecontractorshallremoveanddisposeofalldebrisandtrashfromthejobsiteinatimelyand legally acceptable manner so as to not detract from the aesthetics or the functions of the building.

B. Contractor shall comply with all applicable Government Agencies, Professional Associations, Councils, Institutes, Manufacture, Laws, Codes and Standards concerning environmental pollution prevention control and waste disposal.

C. ContractorshallimmediatelyinformtheCOTRofanyenvironmentallyhazardoussituationsthat may arise as well as contact required regulatory agencies

JOB SITE PROTECTION

A. Thecontractorshalladequatelyprotectthesitefromdamagewhileperformingtherequiredwork.

Provide canvas, boards, barriers, signs, cones, floats, and other devices as necessary for protection.Removeprotectionmaterials,devicesatthecompletionoftheproject. Thecontractor shallrepairorberesponsibleforcoststorepairallpropertydamagedduringtheperformanceof work.

B. Protect against fire and flame spread. Maintain proper and adequate fire extinguishers within fifty(50)feetofanyopenflamesandwelding.Ifanyheatedorflamedapplicationisutilizeda15

lb. or larger fire extinguisher shall be within 25’ reach or closer at all times. Contractor shall supplyaminimumoftwo15lb.orlargerfireextinguisherstothejobsiteforthedurationofthe project.

C. Best Management Practices (BMP) shall be exercised.

D. The contractor shall take precautions to prevent the spread of debris.

SAFETY

A. The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable OSHA, NEC, NFPA, EPA, Government Agencies, Professional Associations, Councils, Institutes, Manufacture, Codes and Standards. Safety shall be the responsibility of the general contractor. All relatedpersonnel shall be instructed daily to be mindful of the full time requirement to maintain a safe environment for the facility’s occupants, including staff, visitors, customers and the occurrence of the general public on or near the site.

B. fasContractor shall comply with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards and 29 CFR, part 1926 Construction Standards.The Contractor shall promptlycorrect any non-complying work or conditions. Contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives shall bear any responsibility for safety precautions at the project work site. If, however, in the opinion of the COTR a life-threatening condition exists, the COTR will orally (to be confirmed in writing) require the Contractor to immediately suspend work in the affected area until the condition is corrected. Whenever Contractor’s operations may create a hazardous condition, it shall at its sole expense, furnish, install and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

C. Not Used

D. It is the contractor’s responsibility to ensure all employees; sub-contractors, vendors, and other company representatives adhere to all safety rules, regulations, policies and practices.

E. Contractor shall observe lock/out tag/out regulations and as required by the NEC, OSHA and other regulatory agencies.

F. The contractor shall keep the project site in a neat and orderly condition at all times.

WORKMANSHIP

A. All work shall be of highest quality andinstrictaccordancewiththemanufacturer’spublished specifications and to the building owner’s satisfaction, most recent codes and standards.

QUALITY ASSURANCE

A. Unless otherwise noted in the contract documents, contractor shall comply with the manufacturer’s current specifications and details.

B. Provide adequate number of experienced workmen regularly engagedinthistypeofworkwho are skilled in the application techniques of the materials specified.

JOB CONDITIONS, CAUTIONS AND WARNINGS

A. Safety Data Sheets (SDS) (formerly Material Safety Data Sheets (MSDS)) must be on location at all times during the transportation, storage and application of materials. A separate set shall be given to the COTR five (5) days prior to starting of the work.

B. The Contractor shall not cause or permit any hazardous material to be brought upon, kept or used in or about the premises by its agents, employees, or subcontractors without the prior consent of the COTR. Hazardous materials that are necessary to the performance of this contract shall be used, kept and stored in a manner that complies with all laws regulating any such hazardous material brought upon or used or kept at this site. Contractor shall provide Safety Data Sheets to the COTR for any hazardous materials used in the performance of this contract.

1. As used herein, the term “Hazardous Material” means any hazardous or toxic substance, material, or waste, including but not limited to, those substances, materials, and wastes listed in the Department of Transportation Hazardous Material Table (49 CFR 172.101) or by the Environmental Protection Agency as hazardous substances (40 CFR Part 68.130) and amendments thereto, petroleum products, or such other substances, material, and wastes that are or become regulated under any applicable local, state, or Federal law.

WARRANTY

A. Contractor shall provide a one-year workmanship warranty and honor all manufacturer equipment warranties.

CLEAN UP

A. Perform daily clean-up to collect all wrappings, empty containers, paper, and other debris from the project site. Upon completion, alldebris must be disposed of in a legally acceptable manner. The Contractor shall ensure that the project area and areas adjacent totheprojectareaare maintained in a clean and safe condition

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