Attachment 1 - Statement of Work - 1232SA26Q1472.pdf

US Department of Agriculture (USDA)

Statement of Work

Perform Preventive Maintenance on B2 Main Switchgear

Project Description

Perform preventive maintenance on the main switchgear located in USNPRC Building 2, Room xx. The switchgear to be serviced is Caterpillar Model AA, Serial Number 32269.

General Information

1.0 Scope of Work

The United States National Poultry Research Center (USNPRC) is seeking a contractor with extensive knowledge and expertise with design and facilities operations within animal agricultural research laboratories. USNPRC is designed to contain Bio-Safety Level (BSL) -2, BSL-3, ABSL-3, and BSL-3Ag animal agricultural research. Companies associated with services for the facility shall fully understand the construction types and maintenance methods associated with these facilities.

The United States Department of Agriculture (USDA) requires preventive maintenance services on the main switchgear located at the USNPRC in B2, Room SS5 at 950 College Station Road, Athens, GA. The contractor shall furnish all labor, supervision, materials, tools, equipment, and services necessary to service the entire unit, repair the programming issues causing false alarm indications on the HMI. The contractor will perform an infrared scan of the equipment under load. Contractor will provide a report describing all services performed, test results, and any problems found along with recommendations for correction. The contractor will keep any required power outages to an absolute minimum and all outages must be scheduled and approved in advance.

All work shall be performed in occupied, operational facilities and coordinated with USDA personnel to minimize disruption. This includes providing temporary cooling if necessary to maintain space conditions.

Work includes, but is not limited to, demolition, fabrication, installation, coordination, and cleanup activities necessary to complete the scope described herein.

1.1 Base Bid

The contractor shall provide a detailed proposal and cost breakdown for the entire project as specified in this statement of work.

1.2 Site Visit

Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

1.3 Schedule

Regular work hours for the site are 7:00 am to 4:00 pm, Monday through Friday, excluding Government holidays, unless otherwise approved by USDA.

1.4 Period of Performance

The completion of this project shall not exceed 90 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

1.5 Federal Holidays

The contractor is hereby advised that Government personnel observe the following eleven (11) holidays:

• New Year's Day

• Birthday of Martin Luther King, Jr.

• Washington’s Birthday

• Memorial Day

• Juneteenth National Independence Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran's Day

• Thanksgiving Day

• Christmas Day

In addition to the days designated as holidays, the government may observe the following days, any other days designated by Federal Statute; any other days designated by Executive Order; and any other days designated by the President's Proclamation. This includes Inauguration Day (Washington, D.C. metropolitan area only). Observance of such days by government personnel shall not be a reason for an additional period of performance, or entitlement of compensation. In the event of the contractor's personnel work during the holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost.

2.0 Background

The existing HVAC unit is past its life expectancy, uses obsolete parts, and has become unreliable. The objective is to award a contract to replace the unit, connect it to the existing BAS, test its operation and place the system back in normal service. The period of performance for this project will be 6 months.

3.0 Contractor Requirements

The contractor shall be an expert in large commercial switchgear repair and maintenance and must utilize fully qualified technicians. The contractor will be factory authorized to perform maintenance and programming of the Caterpillar switchgear system. The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

The project work shall be performed per the following guidelines:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

4) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied during construction work.

6) Contractor will provide daily reports of work performed to the COR and weekly status updates to the TPOC.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

8) All Contractor personnel will be required to show a valid Federal or State ID to enter the property.

9) Contractor will abide by all USDA Biosecurity protocols relevant to this project.

10) The contractor’s work must meet ARS 242.1M P&P titled “ARS Facilities Design Standards” found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf and shall adhere to all applicable federal, state, and local code requirements as well as current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of award, or as determined by the authority having jurisdiction. All material will comply with FAR 25.2 (Buy American-Construction Materials)

11. All contractor employees, including subcontractor employees, providing services for the USDA shall read, acknowledge, and follow all applicable USDA policies, SOPs, and guidelines. The contractor shall work with USDA personnel to ensure all work is accomplished in a timely manner.

https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf

3.1 Safety

The contractor will submit a Site Safety Specific Plan (SSSP)/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start any construction activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities, and personnel. Contractor shall coordinate with Lab Personnel and strictly always follow all Covid related precautions and procedures.

3.2 Guaranty

The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period not less than one (1) year from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification. Unit shall have a minimum 5-year compressor warranty.

4.0 Technical Requirements / Tasks

4.1 Program Management

The contractor shall provide on-site supervision and project management throughout the duration of the work.

Responsibilities include:

• Coordination with USDA personnel and other contractors

• Schedule development and adherence

• Sequencing of demolition and installation activities

• Coordination of material deliveries and staging

• Daily oversight of field operations

4.2 Material Submittals

The contractor shall submit for approval all documents/samples necessary to ensure requirements of project will be satisfied. Electronic submittals on all equipment and materials used on this project shall be submitted to the TPOC noted in this document. Materials for this project must comply with FAR subpart 25.2. (Buy American Act)

4.3 Pre Construction Submittals

Prior to construction activities beginning the following submittals must be provided to the CO and TPOC for approval.

• Project Schedule (including daily work start/stop time)

• Project Design

• Site Specific Safety Plan (SSSP) / Accident Prevention Plan

• List of contract personnel of the general and subcontractors

4.4 Documentation

The contractor shall provide thorough project documentation including

• Report of all services provided

• Circuit breaker test report

• IR scan report

• Updated operator manuals (required if programming changes are made)

• As-Built drawings for any alterations

• Schematics (required for wiring changes)

• Warranty

Inspection and Acceptance A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 2 days in advance with the TPOC.

5.0 Government Furnished Property and Services

The contractor shall be responsible for safeguarding all Government property and using Government provided services responsibly. The contractor shall conduct work so that Government property, personnel and work areas shall be always protected from inconvenience, damage or injury. In the event of loss or damage of any nature, caused by contractor operations or employees, due to improper protection, precaution or safety measures, such damage shall be repaired, or such property shall be replaced by the contractor at its expense. In the event the contractor does not satisfactorily repair or replace such damages, the Government reserves the right to make necessary corrections, and the contractor shall reimburse the Government for all labor and material costs associated with repairs or replacement.

5.1 Property

This section is not applicable to this requirement.

5.2 Services

• Utilities: The Government will furnish electricity and water free of charge for the contractor’s use incidental to contract performance at the location being serviced. The contractor shall instruct employees in utility conservation practices and operate under conditions that preclude the waste of utilities.

• Security and Fire Protection: In case of medical emergency, dial 911 from any phone. The contractor may call the USDA Security at 706-546-3113 for Emergency assistance while performing services and requirements under this contract.

• Emergency Medical Treatment: In the event of a severe emergency during hours of operation, call 911 for response and transport, if necessary, to an emergency medical facility. The contractor shall be responsible for these services and all other associated services, as appropriate for their employees and subcontractors.

Contractor personnel are responsible for preparing the necessary paperwork. All injuries will be promptly reported to the Contracting Officer (CO), Contracting Officer’s Representative (COR) and USDA’s Safety Office.

6.0 Deliverables

The following summarizes the deliverables associated with Section 3.0. All days are listed as business days. If a conflict exists between Section 3.0 and this table, Section 3.0 prevails. If a due date falls on a Federal holiday, Saturday, or Sunday, the deliverable due date shall be the next scheduled federal workday.

1. Circuit breaker testing

2. PM of bus system and cabinets

3. Correct programming issues causing false alarm indication

4. HMI functional test

5. IR report with pictures

6. As-built project documentation and equipment manuals (if changes are required)

7. Clean up of work area and removal of all trash and material.

7.0 Travel

The contractor shall include costs associated with onsite presence at USDA needed to meet the requirements of this statement of work in the FFP quote.

8.0 Contractor’s Key Personnel

This section is not application to this requirement.

9.0 Security Requirements

9.1 Site Security Access/Restrictions and Conditions

Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. A current government-issued identification with a picture ID is required for entry. Contractor/subcontractor vehicles will be checked at the main entrance gate. A visitor badge will be issued/turned in daily at the security gate. The contractor/visitor identification badge must always be worn while on the site.

Limited contractor vehicles will be allowed access adjacent to the work; contractor employees’ personal vehicles shall be parked in the facilities main parking lot unless approved otherwise.

Work shall be confined to the areas where the work is specified. Unless accompanied by a USDA employee, the contractor, subcontractors, and their employees shall not enter buildings or facility spaces not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

Failure to comply with access requirements shall be adequate grounds for removal of the contractor/subcontractor employees from the site and barring further site access to individuals.

Personnel employed by the contractor or any representative of, or agent of the contractor, entering this facility shall conform to the facility security regulations and any site training requirements. The prime contractor is required to provide onsite escort of contractor employees or any representative of, or agent of the contractor entering this facility.

All site visitors will be required to participate in facility orientation prior to being allowed to work onsite. The contractor shall provide all information required for background checks to meet facility access requirements as performed by the facility security office.

9.2 Security Ingress/Egress for Contract Activities

This section is not application to this requirement.

Contractor Personnel, Small Tools & Equipment. The Main Entry serves as the initial screening point for vehicles and visitors. All Vehicles, equipment, and personnel will be confirmed for USDA access. Once cleared, visitors will be directed to park in the main lot and instructed to proceed to the specified work area.

Upon entry, visitors will be issued a short-term visitors badge for the day of their visit. Visitors will be required to present valid REAL ID Act complaint identification and sign in on a Daily Visitor Log during processing. All badges must be worn above the waist in such a manner that the photo and expiration date are always clearly visible from the front. No items may be attached to the card or affixed to the holder that would obscure the information on the card.

Upon successful screening, visitors will be escorted by either contractor staff with a Contractor Service Provider Badge/PIV or an authorized USDA Escort to their designated work location. Escorts must always maintain line of sight of visitors and the site established escort ratio. Leaving the designated work areas, escorted visitors will turn their short-term visitor badges into the facility security guards at the end of each day. They will then exit through the Main Gate.

Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.

9.3 Security Ingress/Egress for Contract Activities Requiring Material Delivery or Work Vehicle Access

Contractor Personnel, Contract Vehicles, Tools, Equipment, Material Deliveries & Shipments. The Guard Post serves as the initial screening point for vehicles and visitors. All Vehicles, equipment, and personnel will be confirmed for USDA access. Once cleared, visitors may be screened by Security or will be directed to park in the parking lot. Visitors will be required to sign in on a Daily Visitor Log during processing.