Attachment 1 Statement of Work 09-09-2022.pdf

Attachment 1: Statement of Work

DEPARTMENT OF HOMELAND SECURITY (DHS)

Federal Emergency Management Agency (FEMA)

STATEMENT OF WORK (SOW)

FOR

4559 Housing Mission Wraparound Services Region Six

Mobile Restroom

24 N Bayou Rapides Rd. Alexandria, LA 71303

GENERAL

1. SCOPE

1.1. It is the intent of this statement of work to outline the requirements for temporary Mobile restroom facilities at the FEMA Staging Area located at England Airfield 24 N Bayou Rapides Rd. Alexandria, LA 71303. This is in support of the declared Federal Disaster Declaration DR-4559 Hurricane Laura. This requirement will provide restroom facilities allowing the continuation of mission critical services associated with Hurricane Laura.

2. CONTRACT LINE ITEMS (CLINS)

2.1. Table 1

Item # Description Service Qty 0001 3 Stall Mobile Restroom Trailer with 2 Regular and 1 ADA Unit.

Unit should be able to be hooked up via hard wired electrical/shore power.

Emptying of sewer tanks Refilling water tanks M -W - F Maintenance- as Required

26 Weeks (6-months)

0002 Daily Cleaning and Sanitizing – Follow CDC Guidelines for Cleaning, Sanitizing and restocking of expendable supplies, such as toilet paper, paper towels, and soap

Cleaning, sanitizing all surfaces and high traffic areas and replenishment of expendable supplies to occur 5-days per week.

26 Weeks (6-

0003 Delivery and Installation of Unit Delivery and Set-Up 1 0004 Relocation of units as needed Relocate Units and resecure as needed.

As Needed

0005 CDC COVID Cleaning and Sanitizing

As needed As Needed

0006 Deinstallation Deinstall and removal 1 1001 Option Period 1 for 3 Stall

Mobile Restroom Emptying of sewer tanks Refilling water tanks M -W - F Maintenance- as Required

13 Weeks (3-months)

1002 Option Period 1 Daily Cleaning and Sanitizing – Follow CDC Guidelines for Cleaning, Sanitizing and restocking of expendable supplies, such as toilet paper, paper towels, and soap

Cleaning, sanitizing all surfaces and high traffic areas and replenishment of expendable supplies to occur 5-days per week.

13 Weeks (3-

2001 Option Period 2 for 3 Stall Mobile Restroom

Emptying of sewer tanks Refilling water tanks M -W - F Maintenance- as Required

13 Weeks (3-months)

2002 Option Period 2 Daily Cleaning and Sanitizing – Follow CDC Guidelines for Cleaning, Sanitizing and restocking of expendable supplies, such as toilet paper, paper towels, and soap

Cleaning, sanitizing all surfaces and high traffic areas and replenishment of expendable supplies to occur 5-days per week.

13 Weeks (3-

3. MATERIAL SPECIFICATIONS

3.1. Two (2) Regular Stall and 1 ADA Stall Restroom Trailer

3.1.1. Stalls must have locking doors and individual rooms

3.1.2. Low volume ceramic toilets with pedal flush (or similar/comparable)

3.1.3. Lavatory in vanity with mirror

3.1.4. Sinks with metered water faucets

3.1.5. Minimum Six-gallon electric water heater (or similar/comparable)

3.1.6. Air conditioning with heat strip

3.1.7. Mounted paper towel & soap dispenser

3.1.8. Air-conditioning and Heat, Minimum 7,000 BTU roof mount (or similar/comparable)

3.1.9. Minimum Black Water Holding Tank – 375 gal. capacity (or similar/comparable)

3.1.10. Fresh Water Tank – Minimum 115 gal. capacity (or similar/comparable)

3.1.11. Fresh Water Connection – standard hose

3.1.12. Marine Type 12-volt pump (or similar/comparable)

3.1.13. 15-amp service, ready to plug into 110V outlet, shore power or generator

3.1.14. Interior 12-volt lights (or similar/comparable)

3.1.15. 4-corner post jacks

3.1.16. 30" deep aluminum platform w/ steps and handrail (or similar/comparable)

3.1.17. Laminated interior walls (or similar/comparable)

3.1.18. LED porch light & occupancy indicator

3.1.19. Non-skid rubber floor (or similar/comparable)

3.1.20. Vanity w/ Auto-Stop faucet (5 sec. cycle)

3.1.21. Waste basket or trash receptacle

3.1.22. Sewer/waste tanks will be emptied and water tanks filled 3 days a week (M-W-F). All units and tanks must be properly serviced and inspected (including for leaks and functionality) to maintain proper working order for up to 24/hrs a day and the duration of the period of performance.

3.1.23. Full cleaning services 5 days per week (M-F). Toilet and unit cleaning, pumping out, deodorizing, disinfecting and refilling toilet paper and water. Cleaning methods shall follow Center for Disease Control (CDC) guidelines. CDC currently recommends daily cleaning and disinfecting of high traffic areas. Methods and guidance may be found at Cleaning and Disinfecting Your Facility | CDC.

3.1.24. Optional COVID-19 or other pandemic cleaning recommended by CDC including recommended sanitization and disinfectant methods upon occurrence.

3.1.25. Unit must be leveled, blocked and secured to the ground.

3.2. COMPLIANCE DOCUMENTS

3.2.1. The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

3.2.2. See APPENDIX A

4. SPECIFIC REQUIREMENTS/TASKS

4.1. SAFETY

4.1.1. All line items provided will meet all Local, State and Federal guidelines and regulations for safe handling and operation.

4.2. CLEANING

4.2.1. Professional cleaning and sanitizing services for each identified line item.

4.2.2. CLIN 0001 2 Stall Mobile Restroom Trailer with 1 ADA Unit (3 stalls)

4.2.3. CLIN 0002 Cleaning and Sanitizing

4.2.3.1. Cleaning encompasses disinfecting all surfaces, refilling toilet paper, refilling paper towels, refilling soap dispenser and removal of all waste.

4.2.4. COVID sanitizing must follow all applicable Federal and CDC guidelines.

4.3. MAINTENANCE

4.3.1. Properly maintain each identified line item in working order to allow consistent operation (up to 24-hours/day for Period of Performance).

4.3.2. Adhere to manufacture specifications and guidelines for the intended purpose of the equipment. Follow any Local, Territory, Tribal, State or Federal Guidelines, including for disposal of liquids/waste.

4.3.3. If an issue happens outside of normal maintenance schedule and is deemed an essential service or piece of equipment, Contractor(s) must be on site within 2 hours addressing the issue unless other arrangements are made in writing notified by the FEMA POC on the ground, CO, or COR.

4.3.4. All equipment must be set up to prevent leaks or spills onto the ground.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html#anchor_1617548446719

4.3.5. If leaks or spills occur the Contractor(s) must perform State and Federal EPA Guidelines legal clean up services within 24 hours of notification.

4.3.6. If a line item is inoperable, it must be fixed or replaced within 24-hours of notification to Contractor(s).

4.4. SET UP

4.4.1. Properly set up and anchored to withstand routine severe weather without damage to existing asphalt or concrete. Contractor will be responsible for any damage and/or repairs due to the set-up of the line items.

4.5. TEAR DOWN

4.5.1. Removal of the equipment without damage to existing asphalt or concrete. Contractor will be responsible for any damage and/or repairs due to the tear down of the line items.

4.6. DELIVERY

4.6.1. Delivered to the specified location within 48 hours of award unless pre-determined specified time and date is provided in writing. Coordination of delivery with COR and FEMA location point of contact.

4.7. PICK UP

4.7.1. Pick up within 48 hours of notification unless specified time and date is provided in writing. Coordination of pickup with COR and FEMA location point of contact.

4.8. RELOCATION

4.8.1. Move equipment to another area at the same location. Coordination of relocation with COR and FEMA location point of contact.

4.9. RESTOCKING

4.9.1. Providing necessary commodities to use the equipment as intended for 24-hour operations.

To include but not limited to toilet paper, soap, paper towels, and trash bags.

5. CONTRACTOR PERSONNEL

5.1. It is the responsibility of the Contractor(s) to provide qualified personnel to perform all requirements specified in the SOW.

5.2. Qualified Personnel

5.2.1. The Contractor(s) must provide qualified personnel that meet Federal, State, Tribal, Territorial, and Local regulations to perform all requirements specified in this SOW.

6. PERIOD OF PERFORMANCE

6.1. Period of Performance will be 6-month base with two (2) three (3) month options.

6.2. Period of Performance will start on delivery of unit and shall be coordinated with COR and CO.

7. PLACE OF PERFORMANCE

7.1. 24 N Bayou Rapides Rd. Alexandria, LA 71303

8. DELIVERABLES

8.1. The Contractor(s) must furnish all materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW.

8.2. WEEKLY CLEANING REPORT

8.2.1. Contractor(s) must provide a weekly cleaning report to the FEMA point of contact at the site and the COR which includes summary of item/unit cleaned, personnel that accomplished the cleaning, with time and date.

8.3. MONTHLY MAINTENANCE REPORT

8.3.1. Provide FEMA point of contact at the site and the COR with a weekly report and log which provides item number, actions taken, any issues and solutions. A report must be submitted every week even if to confirm there are no issues.

8.3.2. The status of repair or replacement must be provided in the maintenance weekly report.

9. DISASTER WEATHER PROCEDURES

9.1. All items should be secured and or removed within 24-hours if notified by FEMA Point of Contact and/or COR of incoming severe weather, and then returned within 24-hours of notification of all clear from the FEMA Point of Contact and/or COR.

10. APPENDIX

10.1. Appendix A: State and Federal Guidance

10.1.1. COVID CLEANING

10.1.1.1. Cleaning and Disinfecting: Best Practices During the COVID-19 Pandemic | Coronavirus (COVID-19) | US EPA

10.1.1.2. Disinfectants for Coronavirus (COVID-19) | Coronavirus (COVID-19) | US EPA

10.1.1.3. COVID Cleaning-Cleaning and Disinfecting Your Facility | CDC

10.1.1.4. OSHA 1910.1200 - Hazard Communication. 1910.1200 - Hazard Communication. | Occupational Safety and Health Administration (osha.gov)

10.1.1.5. PPE 1910.132 - General requirements. | Occupational Safety and Health Administration (osha.gov) https://www.epa.gov/coronavirus/cleaning-and-disinfecting-best-practices-during-covid-19-pandemic https://www.epa.gov/coronavirus/cleaning-and-disinfecting-best-practices-during-covid-19-pandemic https://www.epa.gov/coronavirus/about-list-n-disinfectants-coronavirus-covid-19-0 https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fcommunity%2Freopen-guidance.html https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1200 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1200 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.132 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.132