Attachment 1 - Statement of Requirements (Sample Project).pdf

Modular Building Leasing and Support Service BPA

STATEMENT OF REQUIREMENTS

For

MacDill AFB, FL

1.0 Background

The 6 ARW, USSOCOM, USCENTCOM, and mission partners, headquartered and/or stationed at MacDill AFB, FL, requires temporary modular facilities to provide command and control capabilities, accommodate and train deploying personnel due to building reconfiguration and personnel influx.

2.0 General Requirements:

The contractor shall provide all tools, equipment, materials, and personnel to design, prep, transport, deliver, install, and remove modular facilities once order expires. The contractor shall also be responsible for building serviceability and maintenance for leased modular facilities for the duration of the lease. Once funded by the government, the contractor shall be responsible for tear down and removal of all modular facilities under this order.

3.0 Facility Requirements:

The contractor shall provide turnkey temporary and swing space modular facility solutions to include site preparation, design, delivery, installation, maintenance/facility support, and removal services as required.

ONLY THE SIGNING CONTRACTING OFFICER OF THIS ORDER IS AUTHORIZED TO CHANGE ANY

TERMS OF THIS CONTRACT. THIS IS A NOT TO EXCEED, FIRM FIXED PRICE REQUIREMENT.

CONTRACTOR SHALL NOTIFY THE SIGNED CONTRACTING OFFICER IMMEDIATELY IF ANY

REQUESTS ARE MADE, IN ORDER TO PROPERLY COORDINATE A MODIFICATION FOR ANY

ADDITIONS. ANY ADDITIONAL COST INCURRED WITHOUT THE REQUIRED EXECUTION OF A

MODIFICATION WILL BE AT THE RISK OF THE AWARDEE.

3.1 Office and Storage Requirements:

Multiple temporary and swing space modular facility configurations of office space is requested to accommodate building reconfiguration and personnel influx. See BPA Terms and Conditions (Attachment 3) for more information.

3.2 Structures shall be weather tight and sound: no weather intrusion at roof, building’s exterior, building joints, or doors. In the event of such intrusion, the contractor shall take all precautions necessary to mitigate damage to structure, government equipment and occupant materials.

3.3 The contractor shall maintain the modular facilities based on the details and specifications provided.

3.4 The contractor shall maintain the tie-downs for building as required to resist wind loadings. Design wind velocity is 150 mph, Exposure C.

3.5 All structural unit anchors, unit tie-downs, stairs and handicap-accessible ramps shall be secure and free of cracking or other defects due to normal wear and tear or degradation.

3.6 Site Utilities are defined as any service provided to the facility from an exterior source. Site utilities include electrical, water, sewer, etc. in addition to any associated support work. The Contractor shall maintain tie-in connections for electrical, water, and sewer utilities from the facility up to the demarcation point.

3.7 Doors and door frames shall be sound and fully functional: level and true with no binding or impediments to full swing as designed. The hinges shall be tight, and the frame secure to the structure. Door closures shall function as designed and maintained IAW manufactures instructions. Door hardware shall be fully functional and maintained IAW manufactures instructions. Exterior door weather seals shall be maintained to provide a weather tight door.

DRAFT

3.8 Interior/exterior walls, stairs, and handicap accessible ramp shall be sound and free of defects. All repairs shall match original structure & finish.

3.9 Ceilings: all components of the suspended ceiling shall be present, sound & secure and free of defect.

Replace damaged or missing components with similar quality materials as originally installed.

3.10 Flooring: Shall be secure with no sagging and damage from water.

3.11 Vinyl composition tile (VCT) or tile: Shall be secure and free of cracking or other defects due to normal wear and tear or structural fault of the floor.

3.12 Carpet: Shall be free of tears and fraying from normal wear & tear.

3.13 Plumbing system and fixtures shall be fully functional and operational as designed. Backed up commodes, urinals and water leaks shall be repaired within 8 hours of being reported.

3.14 Lighting: Shall be functional at all times, bulbs not working shall be changed within 2 days of being reported, all switches/dimmers shall function as designed.

3.15 Power: Shall be on at all times except during an outage beyond the contractor’s control. A scheduled outage for maintenance shall be planned and scheduled with the 24th RDS Facilities office at least 2 weeks in advance. All breakers shall be checked periodically for evidence of sparking or arcing marks.

3.16 HVAC: Shall function at all the time; repairs if needed, shall be completed within 24 hours. Filters shall be changed per manufactures requirements.

3.17 The contractor shall respond to emergency trouble calls within 3 hours of notification which includes but is not limited to roof leaks, interior electrical outages, HVAC outages, or significant plumbing malfunctions (where total system failure or flooding may occur). Unless otherwise specified, all other trouble calls (routine) shall be responded to within 72 hours.

3.17.1 In the event the contractor fails to respond within the required time, the government may obtain necessary contracted services to effect repairs and deduct the bill from contractor’s payment.

3.17.2 The contractor may receive notification of facility issues (building system failures requiring repair services) from any building occupant or government representative. The contractor shall document receipt of all such notifications and include a contractor generated work ID number, date, time, and name of individual submitting work request or trouble call, the specific issue, location and status of work.

3.17.3 Work requests for repair where the contractor believes the facility issue was due to other than fair wear & tear shall be forwarded to the COR immediately with a written statement by the contractor.

4.0 Tear Down and Removal: Contractor shall be responsible for tear down and removal of all modular facilities.

4.1 Contractor shall have all facilities tore down and removed within 90 calendar days of notification.

4.2 The Contractor shall be responsible to properly dispose of all debris generated by this contract in accordance with all local laws.

4.3 Contractor is responsible for clean-up of any Contractor generated hazardous material produced, delivered, or stored at the emplacement site. In the event of Contractor caused fuel or hazardous chemical spill, the Contractor shall be responsible for the cleanup at their expense and shall comply with local environmental standards as applicable.

5.0. General Technical Specifications:

5.1. In accordance with FAR 52.236-7 the Contractor shall be liable for any damage caused to public or private property as a result of negligent acts by the Contractor, Subcontractor, employee, agent, or representative of the Contractor.

5.2 Absolutely no materials containing formaldehyde, asbestos, or lead shall be used in this project to include floors, walls, ceilings, furniture or carpeting. If any product containing these materials is installed by the Contractor, it shall be removed at the Contractor’s expense and replaced.

5.3 Codes and Regulations: The project must comply fully with all design and construction codes and regulations applicable at MacDill Air Force Base including but not limited to the following:

Military Regulations:

• Unified Facilities Criteria

• Air Force Instructions

• Air Force Handbooks

Consensus Standards:

• National Fire Protection Association’s (NFPA) National Fire Codes including but not limited to NFPA 101 Life Safety Code, NFPA 13 – Installation of Sprinkler Systems, NFPA 70 – National Electric Code, NFPA 72 – National Fire Alarm Code, NFPA 80 – Fire Doors and Windows, NFPA 10 – Portable Fire Extinguishers, and NFPA 90 – Installation of Air Conditioning and Ventilation Systems.

• International Building Code (IBC)

• International Plumbing Code

• International Mechanical Code

• Uniform Federal Accessibility Standards (UFAS)

• Use and Occupancy Classification: Business Group B as defined by Chapter 3 – Use and Occupancy Classification of the International Building Code, Section 304.

• Construction Type: The building must be combustible as defined for Construction Type V-B. Types of Construction in the International Building Code.

• The units to be constructed and installed to meet all local standards to include Florida wind borne debris zone – Wind load = 150 miles per hour (MPH).

6.0 Hours of Government Use/Operation: 24 hours per day, 365 days per year.

6.1 Hazardous Material: All HAZMAT contemplated for use or brought on base for the purpose of this contract, must be coordinated through the HAZMAT Pharmacy, located in Building 49 at Paperclips; Etc. Contractor must provide the Quality Assurance Personnel with a copy of the MSDS (Material Safety Data Sheet) prior to using the HAZMAT and maintain a copy at the work site at all times that work is being performed. Failure to comply with these requirements may result in withholding of payment.

6.2 Security Considerations: Contractor employees must wear a company uniform that states name of the company while performing duties at MacDill AFB. Site Access instructions or contractor requesting access for initial survey must provide data sheet of personnel entering MacDill AFB for background verification and access approval prior to arrival. Commercial vehicles (2 Axles or more) must go through Tanker Way entrance gate, all others may use any gate. All personnel and vehicles are subject to random search and possible denial of access if security forces finds unauthorized items or personnel. It is the contractor’s responsibility to adhere to the rules and regulations while on MacDill AFB, FL.

6.3 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

6.4 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on MacDill AFB.

6.5 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

APPENDIX A

MacDill AFB Contractor Security

MACDILL AIR FORCE BASE, FLORIDA

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on MacDill Air Force Base (MAFB), Florida.

1. Contract Award.

1.1. Upon award of a contract, all contractors (including Small Purchase contractors), will have background checks conducted on all employees (including subcontractors or temporary employees) requiring access to MAFB.

1.2. The base Point of Contact (POC) is the unit or the base contracting office administratively who services the contract. The authorized format used for submitting employee personal information for background checks is located at Attachment 1, Request for Background Check.

1.3. The contractor is responsible for providing their employees’ personal information to their base POC. Failure to provide all personal information required or providing fraudulent information will result in the employee’s base access being denied.

1.3.1. Full name to include middle names or any known alias.

1.3.2. Date of Birth. 1.3.3. Social Security number.

1.3.4. Driver’s license number and state of issue.

1.3.5. Project name and contract number.

1.3.6. Requestor’s name.

1.4. Each base POC is appointed by their commander or management director on DD Form 577, Appointment/Termination Record – Authorized signature, and forwards a signed copy to the Visitor’s Reception Facility (VRF) annually.

1.5. The base POC sends a request, via email, to the 6 SFS/Background Check email address, which can be located on the Global Listing (MacDill). Personal employee information will be included on Attachment 1, Request for Background Check/Entry Access List (EAL).

1.6. The 6th Security Forces Squadron (6 SFS) will, upon receiving the EAL from the base POC, conduct a background check of contractor personnel using the approved local, state, and federal government web sites.

1.7. Any contractor employee found to have a criminal conviction listed below or have an outstanding warrant(s) will not be allowed entry to the base.

1.7.1. US Citizenship, immigration status, or Social Security Account Number that cannot be verified.

1.7.2. Barred from entry/access to any military installation or facility.

1.7.3. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.7.4. Name appears on any federal agency’s "watch list or “hit list” for criminal behavior or terrorist activity.

1.7.5. Any conviction for firearms or explosive violations within the last three years.

1.7.6. Incarcerated for 12 months or longer within the past three years, regardless of the offense.

1.7.7. Any conviction of espionage, sabotage, treason, terrorism, murder.

1.7.8. Conviction of a sexual assault, armed assault/robbery, rape, child molestation or kidnapping.

1.7.9. Drug possession with intent to sell or drug distribution.

1.8. Upon completion of the background check, the results will be electronically mailed to the requesting base POC.

The email response will state whether the applicant is approved, denied, or pending further review by 6 SFS/S5 and base legal. Contract employee(s) approved for base access will report to the VRF, Building 1089 to retrieve the AF Form 75, Visitor Pass.

1.9. Background checks are valid for two years unless the person is terminated from the job, or is involved in a serious offense as listed paragraph 1.7. Requests for base access exceeding the two year period will require another background check.

1.10. The base POC identifies and appoints responsible contractor supervisors to sponsor subcontractors and contract workers on base to perform services for no more than five business days (short-term) without a completed background check. Subsequent sponsorship (long-term) will require the proper completed background check by the

VRF.

1.11. The base POC is responsible for identifying and retrieving all AF Form 75’s from the contract employees once the contract has expired or the contract employee’s employment is terminated and returns the passes to the VRF.

2. Contractor Visitor Passes for Entry to MAFB

2.1. The base POC completes Attachment 2, Request for Issuance of AF Form 75, and the contract employee hand carries the request to the VRF for issuance of the AF Form 75 for the duration of the contract, not to exceed one year.

2.2. Contractors must possess the proper photo identification media (driver’s license/state identification card, military identification card, or other authorized U.S. governmental photo media) to be issued a base pass. Non-U.S.

citizens must provide original Immigrations & Naturalization Service photo media and Social Security card.

3. Contractor Vehicle Passes for Entry to MAFB.

3.1. Operators of vehicles must provide the following documentation to register vehicles.

3.1.1. Valid driver’s license.

3.1.2. Valid vehicle registration or rental agreement.

3.1.3. Valid insurance (except fleet vehicles) or rental agreement.

3.1.4. Drivers of borrowed vehicles must present a valid registration, insurance card (or policy), and power-of-attorney in the owner’s name.

3.2. Operators are required to sign a consent to search and impoundment disclaimer upon receiving their vehicle pass.

4. Contract, Commercial, and/or Oversized Vehicles

4.1. All contractor, commercial, and oversized vehicles must enter MAFB through the Tanker Way Gate located off Interbay Boulevard.

4.2. The following are considered “commercial or oversized” vehicles.

4.2.1. All vehicles registered and licensed with “commercial” license plates, regardless of state of issue.

4.2.2. All vehicles, regardless of type, license plate, or size having more than two axles.

4.2.3. All vehicles displaying a commercial plaque, logo, or emblem.

5. Contractor Vehicle and Personnel Processing Requirements

5.1. The Tanker Way Gate is open for personnel and vehicle processing from 0530 – 1700 hours Monday through Friday and 0530-1000 on Saturday. Holiday hours are 0530-1000; Thanksgiving, Christmas Eve, Christmas and New Year’s Day the gate will be closed.

5.2. During closure of Tanker Way Gate, contractor/commercial vehicles requesting entry will use the Dale Mabry Gate.

6. Subcontractors

6.1. All subcontractors are required to follow the same instructions listed above for their personnel.

6.2. Contractors with an immediate access requirement for a short-term subcontractor must coordinate with their base POC prior to access authorization.

6.3. Short term subcontractors will be issued a pass not to exceed one week.

8. Flight line Driving

8.1. NOT authorized.

8.2. Contractors will never enter restricted areas unless properly escorted or authorized by the installation commander or designee.

8.3. If security forces or a military member detains a contractor or contract employee at any time or for any reason, the contractor will comply with their request and will not become combative or argumentative.

9. Miscellaneous Requirements

9.1. During increased Force Protection Conditions (FPCONs) there may be limited entry to the installation.

9.2. Contractors ARE NOT AUTHORIZED to escort (vouch) any personnel entering MAFB unless designated by base POC.

9.2.1. Exceptions to this rule will be addressed on an as needed basis through the Contracting Officer.

9.2.2. The escorting contractor will be responsible for all individuals they escort onto the installation. Contractors with installation access vouching authority will be authorized to vouch for personnel not to exceed one week.

9.2.3. Contractor escort privileges will be revoked if it’s determined the contractor is attempting to supersede normal installation access requirements.

9.3. Any contractor found in violation of this requirement will be escorted off the installation. They will be removed from the company EAL and not be allowed to reenter MAFB without the written permission of the installation commander.

9.4. Contractors are required to obey all entry requirements, traffic rules and regulations IAW AFI 31-204, MACD SUP 1, Traffic Supervision. Failure to comply with requirements could result in debarment from the installation.

9.5. Where applicable, the contractor must establish and maintain a Visitor/Vehicle Pass tracking system. This list shall be provided to the Contracting Officer prior to the contract start date and made available during contract performance on request.

10. Contact Information.

10.1. Questions regarding base access will be directed to VRF, (813) 828-2737 or (813) 828-3809.

10.2 Security related matters should be directed to the Security Forces Control Center, (813)828-3322/3323/3324.