Attachment 1 - Statement of Requirements.pdf

Statement of Requirements Maxwell Event Center A/V Equipment

1.0 PURPOSE.

1. Introduction and Background. Maxwell AFB, AL requires a solution to replace current presentation equipment within the Maxwell Events Center, building 144, locally known as the Officer’s Club. Only one room will include replacement known as the main ballroom. Vendor provided solutions need to include a retractable ceiling dual projection screen, rear projector, and short throw rear projection lens. Equipment replacement will include connection standards for laptop and computer-generated formats. These requirements will not contain Video Teleconferencing (VTC) suites. Requirements shall separate systems to fit the area and A/V need. Projection screen(s) shall provide an HD resolution to be seen to the back of the main ballroom.

2.0 DESCRIPTION OF ITEMS. The following items are required for performance under this contract:

2.1 BALLROOM

2.1.1. REAR LASER PROJECTOR (QUANTITY: 1)

I. Supports aspect ratio of 16:9 or 16:10

II. Minimum lumens of 8500

III. Will contain minimum of 1 HDMI port.

IV. Rear laser projection method

V. Includes 4K resolution

2.1.2. SHORT THROW LASER PROJECTOR LENS (QUANTITY: 1)

I. Provide throw ratio from 0.60 to 0.80

II. Short-throw zoom lens type

III. Will be compatible with rear laser projector requirement

2.1.3. ELECTRIC CEILING PROJECTOR (QUANTITY: 1)

I. Will be mounted to the ceiling

II. Will be electric

III. Screen size range from 184” to 189” diagonally

IV. Supports aspect ratio of 16:9 or 16:10

3.0. FINISH SELECTIONS: If applicable to the item: The manufacturer shall provide optional packages or item upgrades to include but not limited to, extensions, size accommodations, edge/trim selections, additional electrical components, and software.

4.0. INSTALLATION: Contractor is responsible for installation of all items.

Electrical installations shall be completed by a certified electrician. Flexible power cords shall not pass through walls, floors, door, or ceilings. Any penetrations in walls and ceilings shall be appropriately fire stopped. Under no circumstance, unless where noted, are any of the existing communications or electrical infrastructure throughout the work areas are to be disrupted. Any damage to existing in-use communications or electrical infrastructure is the responsibility of the contractor to replace with the same previously noted standards. Contact assigned technical POC, if required, when not sure.

5.0. DELIVERY REQUIREMENTS

5.1. The manufacture shall deliver to the Maxwell Event Center, building 144, during workday hours 0830- 1430.

5.2. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, unless alternate arrangements are pre- approved by the Government.

5.3. Observed holidays: New Year's Day, Birthday of Dr. Martin Luther King, Jr., Memorial Day, Juneteenth Day, Independence Day, Labor Day, Thanksgiving Day and the following Friday, Christmas Eve, and Christmas Day. Any such holiday that falls on a Saturday shall be observed on the preceding Friday. Any such holiday that falls on a Sunday shall be observed on the following Monday.

5.4. Shipping Labels must be on all boxes or skids. The Shipping Label is for the purpose of identifying the building location where furniture is being delivered. The manufacture will NOT direct ship or drop ship any item to the site via USPS, FedEx, UPS or similar carrier to the building address. The government shall not be responsible for items delivered directly to the building by these shippers.

5.5. Items shall be labeled with the building number(s) provided.

5.6. Below is the shipping address for Maxwell Event

Center: 375 West Dr, Montgomery, AL 36112, bldg.

144 Maxwell AFB, AL 36112-6334

5.7. The Security Forces Commercial Vehicle Gate located on Kelly Street is available Monday through Friday from 6:00 A.M. CDT until 6:00 P.M. CDT. Delivery made after 6:00 P.M. or over a weekend are required to enter through the Maxwell AFB Main Gate located on Maxwell Boulevard.

7.0. WARRANTY

7.1. The manufacturer shall provide all standard manufacturer’s warranty in which the Manufacturer warrants products provided against defects of material and workmanship under normal use and service.