Attachment 1 - Statement of Objectives_SOO.pdf

STATEMENT OF OBJECTIVES (SOO)

BCEE CC Conference Room Upgrade

Maxwell AFB-Gunter Annex, AL

1. Description of Services-The contractor shall upgrade the existing analog audio/visual system to a professional grade digital audio/visual system located in Bldg. 832 Rm. 163, Gunter Annex. The system Shall be referred to as the CC Conference Room in the remainder of this document. References to the Barnes Center Team are for simplicity.

1.1 Scope of Work: The contractor shall provide an Acoustical/Visual Environment Analysis of existing CC

Conference room. The Acoustical/Visual Environment Analysis must clearly outline actions required to improve the Acoustical/Visual qualities of the CC Conference room. Provide and install speakers, digital amplifiers, digital time delay, digital audio processing, digital signal processors, LED video wall, high-definition digital video switcher, high-definition video cameras, high-definition monitors and any other equipment needed to provide a clear, comfortable, vivid Acoustical/Visual Environment with sharp vivid images along with an accurate balanced ambience for a vocal and musical audio environment. Provide labor to program the entire system as described above to allow for seamless, user-friendly (manageable) operation, of the entire audio/visual system via the control booth. All components will meet the minimum level of quality defined below and must be comparable to provide the quality and durability for constant use with clear sound and sharp images.

1.2 Audio/Visual equipment quality levels are defined as follows: Consumer, which includes equipment, aimed to the home market, industrial which is designed for mid-grade or large commercial use (church, boardroom, large auditoriums, etc.) and professional or broadcast which is designed for large scale theater/auditoriums or video production facilities. Professional equipment will be provided for both the audio and video components.

2. Audio/Visual System Design and Install: The contractor will design and install a system for the CC Conference room using today’s current state-of-the-art professional audio/visual technology that can be seamlessly upgradeable to future components or system innovations. Integration must be modularly engineered and compatible with current equipment/software (Crestron) for easy replacement due to upgrade or failure. The contractor must install and integrate all components, cables, etc. necessary to complete the installation and provide a turnkey solution.

2.1 The contractor will ensure the system, and all components of CC Conference room Audio Visual System, will provide professional quality and durability through constant use. The Audio system must provide consistent quality, and even coverage throughout the auditorium with no dead spots. The Audio System will be able to route, auto level, and provide automatic gain control (AGC) /feedback protection for all audio signals using a Digital Signal Processing Unit to automatically adjust audio and ease interface. All speakers should be able to be utilized during microphone use. Speakers must be mounted to blend with ceiling/walls with very little visibility to the audience. Remove and dispose of all old cabling and conduit IAW document section 3.3.

3. AV Room Control and Audio for Room 163

3.1 Install and program a new audio and video system for room 163.

3.1.1 The AV system will have the capability to control and manage all the video, audio, and lighting for the room.

3.2 Room 163 requires a minimum the following:

3.2.1 Ability to connect a mobile lectern to system at various location in room (2 front 1 back)

3.2.2 Two (2) digital touch panels for room-controlled interface or on one (1) that can be relocated as needed.

3.2.3 One (1) 120” x 70” LED Fine Pixel Pitch LED Display

3.2.3.1 Fully interactive multi-point touch screen or portable touch screen device (i.e. a tablet or like device) to mirror and manipulate LED screen.

3.2.3.2 16:9 aspect ratio

3.2.3.3 160 x 160 View angle

3.2.3.4 Front service access

3.2.4 Two (2) TVs used as teleprompters.

3.2.5 Speakers as needed for optimal coverage.

3.2.6 Subwoofers as/if needed for optimal coverage.

3.2.7 Antenna Boosters as needed.

3.2.8 Gooseneck podium microphone

3.2.9 Microphones to provide optimal audio coverage for group teleconferencing.

3.2.10 Wireless condenser speech microphones

3.2.11 Battery charging stations and rechargeable batteries for microphone

3.2.12 Cameras as needed for optimal video coverage for presentation and teleconferencing.

3.2.13 All cables and connectors for equipment/system integration and additional equipment required for full functionality.

3.2.14 System must interface with NIPR and commercial networks.

3.2.15 VoIP telephone capability through audio system for teleconferencing.

3.3 Installation/Construction

3.3.1 LED Display installation will need to include construction to build and frame out the opening on the stage for a mount to screen. The vendor will remove the old glass projector screen, Projector, and any other related equipment and patch and paint any holes that remain after construction and removal.

3.3.2 The new lighting dimmer system will need to be installed in a manner that allows interface with the new AV control system. New LED ceiling lights (same as existing quantity), two wall mounted dimmer switches, and dimmer wiring to all new LED fixtures need to be procured and installed.

3.3.3 Power and HVAC will need to be installed per requirements of equipment installed.

4 Programming, Workmanship, Labor, and Services

4.1 The contractor shall possess the following Certified Technical Specialist certifications from InfoComm - CTS-D, CTS-I, CTS. The contractor will also be PMP or CTS (AV Project Management) certified. Additionally, vendor will possess factory certification in the programming of the control system installed.

4.2 The contractor shall be responsible for any and all high voltage and low voltage electrical work required to complete installation. The contractor will be responsible for any and all interior or exterior construction required.

4.3 All new cabling must be compliant with a Plenum Environment for the heating, ventilation, air conditioning system (HVAC).

4.4 The contractor shall provide the Barnes Center Team with complete final drawings in Visio (preferred) format within 30 days of project acceptance. Drawings must include, at a minimum, audio and video wiring diagrams, equipment placement drawings, microphone and speaker Lone layouts and control wiring diagrams, as well as rack elevations and any other information that the vendor feels important to relay intent of design. Any components of the upgrade that rely on Internet Protocol (IP) for connectivity must be displayed in a network diagram to include devices, hardware and IP addresses. Any deviation from drawings submitted at contract award will be coordinated with the Contracting Officer and are subject to approval by the customer. Revised drawings will be submitted at the time of project completion and will become the property of the Air Force.

4.5 The contractor shall provide and install all wiring, connectors and hardware, as required to complete the work. All wiring must be installed in a neat and professional manner. Plastic tie-wraps will be used to secure cabling. All cables must be labeled with source/destination at both ends with machine made labels. Cable numbers can be used only if a master cable index is provided. Labels must be permanent and clearly readable.

4.6 The contractor must label all patch panels (if used), amplifier controls, audio and/or video mixer inputs/outputs and switcher/router inputs/outputs.

4.7 As part of a professional, quality installation, complete and concise plant-in-place records are required. At a minimum these will include professional quality system drawings, comprehensive cable labeling and installation and complete documentation on all equipment installed. These items are vital for in house maintenance after the warranty period has expired.

4.8 Prior to final acceptance, the contractor shall provide customer with all books, manuals, literature, CDs and DVDs and other documentation on all equipment installed. Also provide customer with all programming source code, to include but not limited to uncompiled source code, panel files, IR/232/IP modules, and any other digital or software requirement for full utilization, operation, and maintenance of system.

4.9 The contractor shall provide complete on-site operator training to SNCOA staff (up to 12) to allow them to proficiently operate the installed system.

4.10 The contractor shall remove old and unused components to a specified location in the current facility specified by the Barnes Center staff to be utilized at the customer’s discretion.

4.11 Any building modifications outside of the approved drawings and technical solution must be approved by Contracting Officer. Must work with base agencies where approval is required and provide documentation of applicable changes.

4.12 The contractor is responsible for post project cleanup, which will include removal of all material, packaging, and all other debris left as a result of construction. General clean-up of material, packaging, and work areas will be conducted during job progress (at the end of each day as a minimum) to minimal unacceptable appearance of job site to student/visitor populations.

5 Warranty: The contractor shall provide any Original Equipment Manufacturer (OEM) pass through warranty or standard commercial warranty applicable to the products being purchased at no cost.

5.1 The contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project, such as literature, CDs and DVDs, and other documentation on all software.

5.2 The contractor shall provide written procedures, points of contact within company, and required information for all OEM warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers and contact.

6 General Information: Items must be brand new. Refurbished items are not authorized.

7 SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES

7.1 Contractor Notification Responsibilities: The contractor shall notify the 42d Information Protection Office within thirty (30) days before on-base performance of the service. The notification shall include:

7.1.1 Name, address, and telephone number of contractor representatives.

7.1.2 The contract number and contracting agency.

7.1.3 The reason for the service (i.e., work to be performed).

7.1.4 The location(s) of service performance and future performance, if known.

7.1.5 The date service performance begins.

7.1.6 Any change to information previously provided under this paragraph.

7.2 Security Manager Appointment: The contractor shall appoint a security manager for on-base service performance. The security manager may be a full-time position or an additional duty position.

The security manager shall provide employees with training required by DoDM 5200.01, DoD Information Security Program, Volume 3, Enclosure 5, and AFI 31-401, Information Security Program Management. The contractor will provide 42d Information Protection Office with name and telephone number of the security manager.

7.3 Visit Request: Contractors participating in the National Industrial Security Program are authorized to use Joint Personnel Adjudication System (JPAS) in lieu of sending Visitor Authorizations Letters (VALs) for classified visit to Department of Defense facilities and military installations. VALs are only required if the contractor isn’t using JPAS or if contractor personnel whom access level and affiliation are not accurately reflected in JPAS. However, some agencies may still require VALs to be submitted for access to their facilities.

7.4 Obtaining and Retrieving Identification Media: As prescribed by the AFFARS 5352.242-9000, Contractor access to Air Force installations, the contractor shall comply with the following requirements:

7.4.1 The contractor shall obtain base identification for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished identification badges while visiting or performing work on the installation.

7.4.2 The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of contractor employees needing access to the base. The letter will also specify the contractor individual(s) authorized to sign requests for base identification credentials. The contracting officer will endorse the request and forward it to the issuing base pass and registration office for processing. When reporting to the base pass and registration office for issue of military identification credentials for access to the installation, contractor individual(s) will need a valid state or federal issued picture identification. To operate a vehicle on base contractor individual(s) will need to provide a valid driver’s license, current vehicle registration, and a valid vehicle insurance certificate.

7.4.3 During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

7.4.4 Upon completion or termination of the service or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to contractor employees are returned to the issuing office. The issuing office will verify all base identification passes have been returned and/or accounted for. The issuing office will forward a memorandum to the contractor individual authorized to sign request for base identification credentials indicating the badges have been turned in. The DD Form 577 (signature card) for the contractor authorized requestor will be destroyed and the individual will not long be authorized to sign DD Form 1172 (Application for Uniform Services Identification Cards).

7.4.5 Failure to comply with these requirements may result in withholding of final payment.

7.5 Pass and Identification Items: The service shall ensure the following pass and identification items required for service performance are obtained for employees:

7.5.1 DD Form 1172, Application for Uniformed Services Identification Card (AFI 36-3026, Identification Cards for Members of the Uniformed Services, Their Family Members, and Other Eligible Personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards).

7.5.2 DoD Common Access Card (CAC), (AFI 36-3026).

7.5.3 DBIDS card/pass (AF Form 75 may be used only if DBIDS is inoperable).

7.5.4 AF Form 1199, USAF Restricted Area Badge, or locally developed badge, if required.

7.6 Computer and Network Access Requirements: Contractor personnel that required access to unclassified government computers and operations systems (Automated Information Systems – AIS) will be designated as AISIII – Non-sensitive Positions. Contractor personnel must submit a National Agency Check with Inquiries (NACI) and the NACI be favorability adjudicated before operating government furnished computer workstations or systems that have access to Air Force e-mail systems.

These investigations shall be submitted by the government at no additional cost to the contractor. The contractor shall comply with the DoD 5200.2-R, Personnel Security Program, and AFI 33-119, Air Force Messaging, requirements, AFMAN 33-282, Computer Security; AFSSI 7700, Emission Security (EMSEC) Program; and applicable AFKAGs, AFIs, and AFSSIs for Communications Security (COMSEC); and AFI 10-701, Operations Security (OPSEC) Instructions.

7.7 Unescorted Entry to Restricted Areas: Contractor personnel requiring unescorted entry to restricted areas designated by the installation commander shall comply with base access requirements; AFI 31- 101, Integrated Defense, DoD 5200.2-R, and AFI 31-501, Personnel Security Program Management, as applicable. Contractor personnel shall be the subject of a favorably adjudicated National Agency Check with Inquiries (NACI) investigation to qualify for unescorted entry to a restricted area. The Air Force shall submit NACI investigations for contractor employees at no additional cost to the contractor. Contractor personnel must contact the unit security manager to obtain the required paperwork for NACI and restricted area badges.

7.8 Entry Procedures to Controlled/Restricted Areas: The contractor shall comply and implement local base procedures for entry to Air Force controlled and restricted areas.

7.9 Freedom of Information Act Program (FOIA): The contractor shall comply with DoD Regulation 5400.7-R/Air Force Supplement, DoD Freedom of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Air Force Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, section 8013. The contractor shall maintain records in accordance Air Force manual (AFMAN) 33-363, Management of Records; and disposed of in accordance with Air Force Records Information

Management System (AFRIMS) Records Disposition Schedule (RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims/.

7.10 Reporting Requirements: The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

7.11 Physical Security: Areas controlled by contractor employees shall comply with base operations plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

7.12 Internal Operating Instructions: The contractor will adhere to the Air Force activity operating instructions (OI) for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations.

7.13 Key Control: The contractor will adhere to the Air Force activity operating instructions control procedures to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government.

All government issued keys will be turned at the end of employment or contract. Lost keys shall be reported immediately to the Air Force activity that issued the keys. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor.

7.14 Government Authorizations: The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees. Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government functional area chief.

7.15 Access Lock Combinations: Access lock combinations are “For Official Use Only” and will be protected from unauthorized personnel. The contractor will adhere to the Air Force activity operating instruction (OI) for ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented. The contractor is not authorized to record lock combinations without written approval by the government functional director.

7.16 Security Alarm Access Codes: Security alarm access codes are “For Official Use Only” and will be protected from unauthorized personnel. Security alarm access codes will be given contractors employees who required entry into areas with security alarms. Contractor employees will adhere to the Air Force activity operating instructions and will properly safeguard alarm access codes to prevent unauthorized disclosure. Contractor will not record alarm access codes without written approval by the government functional director.

7.17 Traffic Laws: The contractor and their employees shall comply with base traffic regulations.

7.18 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB-Gunter Annex.

7.19 Security Education and Training: The contractor will be required to participate in the government’s in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to Advance Distributed Learning Service (ADLS) web site.

Contractor personnel will complete Information Protection and DoD Information Assurance computer base training and other security related training as directed at the ADLS web site.