Attachment 1 - Statement of Objectives.pdf

Statement of Objectives (SOO)

Autonomous Tractor Technology Testing

The objective of the Autonomous Tractor Technology is to obtain testing for a contractor-owned commercial, performance proven autonomous tractor technology capable of grass field mowing, debris cleanup, and snow removal as identified in Attachment 1 – Performance Parameters. Testing shall take place at Scott Air Force Base (AFB), Illinois. The technology provided for testing shall be retro-fitted to a commercial off-the-shelf (COTS) tractor product.

1.0 Contract Objectives

1.1 Work to-be Performed:

Specific, performance-based, quantitative terms of the work to-be-done, in the form of a Statement of Work (SOW) to be submitted with contractor’s quote, to satisfy the autonomous technology requirement in accordance with SOO Attachment 1 – Performance Parameters.

1.2 Project Milestones:

Planned, significant events scheduled to occur at specific times in the autonomous technology testing process throughout a time-period identified by the contractor.

1.3 Data Deliverables.

Tangible or intangible data items produced as a result of the work performed, and their anticipated delivery date, method of delivery, format, and quantity.

2.0 Quality Control Plan:

Development and maintenance of a quality control plan to ensure the Autonomous Tractor Technology is in accordance with (IAW) the contractor-developed Statement of Work (SOW). Development and implementation of procedures to meet project milestones. Development and implementation of procedures to ensure appropriate corrective action is taken to meet project milestones.

3.0 Program Management Objective:

Contract offers the maximum flexibility to innovatively manage the project schedule, performance, risks, warranties, subcontracts, and data to modify the contractor’s commercial Autonomous Tractor Technology so that it satisfies the user’s performance requirements. Clear Government visibility into the project schedule, performance, and risks shall be maintained.

SOO Attachments:

1) Attachment 1 – Performance Parameters

2) Attachment 2 – Photos and Maps

3) Attachment 3 – Quality Assurance

Attachment 1 - Performance Parameters

Autonomous Tractor Technology

Overview: The 375th Civil Engineer Squadron (375 CES) at Scott Air Force Base (SAFB), IL is seeking a commercial, performance proven autonomous tractor technology capable of grass field mowing, debris cleanup, and snow removal. The contractor shall provide a commercially available tractor, with supporting autonomous equipment, a project manager, and the expertise to deliver all necessary data and specs to the Government such that the Government can create proper policy and oversight for system to be operated near an airfield safely. The contractor is responsible to deliver and be ready to begin operation no later than 15 October 2021. The 375 CES can allocate space for storage and maintenance of the equipment (but this will most likely be outside), and the contractor is ultimately responsible to find better arrangement off the installation if the space allocated is not sufficient or suitable. The contractor is also responsible to coordinate and execute the shipment of the equipment to SAFB and subsequent movement to and from SAFB for maintenance. The contractor is responsible for the all maintenance of the equipment. 375 CES will be responsible to operate the equipment, to include fuel and movement between the 375 CES equipment yard and the testing sites, but the contractor shall oversee and guide 375 CES technicians while the system is being used. The goal of this contract is to enhance 375 CES Ground Maintenance capabilities while validating the cost saving of autonomous services and gathering data to develop guidance for autonomous technology for airfield use.

NOTE: The Government will not take ownership of the Autonomous Tractor Technology. Therefore, the Autonomous Tractor Technology shall remain property of the contractor and shall be located at CES compound at Scott AFB for the required testing.

NOTE: The contractor shall create a report consistent with Department of Defense Standard Practice, System Safety (Mil-STD 882E) for each phase and for the project as a whole. The tractor will also be consistent with the safety procedures outlines in American National Standard (B11.0-2015) or such documents that supersede these standards.

NOTE: It is not the intent of the Government to have mowing done at each test, the areas of phase that the tractor is running need only be kept to within 7 to 14 inch lengths, otherwise the contractor will proceed as if there is mowing while simulating as if there is mowing.

NOTE: Testing shall be completed no later than (NLT) 14 September 2022.

Design Parameters – The tractor will be tested to determine physical capabilities, required to perform all duties to include fitting between obstructions, horsepower and turning radius size, front wheel assist, drive train determination, and determine mower style.

Contractor shall provide written maintenance reports, including cost, for all aspects of the tractor and supporting equipment.

Performance Parameters: The following is a list of the critical performance parameters required to meet the objective of the Autonomous Tractor Technology testing.

Prior to testing beginning the Government and contractor shall have an initial meeting to discuss logistics, and planning for project.

1. PHASE I – Off Airport Test Radio Range approx. 100 acres (30-45 days): Testing area should be of significant size to replicate a section of the airfield. Testing should be done under all conditions/times that the autonomous mower is expected to operate. Review the frequencies required, the range of signal and its power output. Confirm with AMC/A3A and A3V that these frequencies/power output will not adversely affect Airfield Operation, Air Traffic Control and Landing System equipment, Radar Airfield Weather System (RAWS), Aircraft Systems, or any other system present on an Air Base or Commercial Airfield. How many tests to be relevant will be at the discretion of the Government to provide: The equipment is expected to be in use for up to 24 hours per week.

a. To be tested on simulated airfield. The airfield will simulate airfield lights, antennas, sinkholes, animals, storm drainage, CMA’s and all other general obstructions to include debris direction, approval to cross airfield critical areas (taxiways, runway etc), direction of mower/mowing, and guide wires. Site for testing must be approved by the Government before testing begins. Please see attached photos for types of obstacles.

b. Two-way communication must be maintained during testing; someone must be able to be spoken to stop the mower.

c. Time to stop and take new directions must be tested - how long it takes to receive and execute a task sent to it such as a stop order.

d. To be tested in the daylight, and to include hours of dusk or before sunrise to test for night activities, all weather conditions must also be included in testing, not to include snow unless available.

e. Contractor shall create a report consistent with tasks 104, Support of Government Review/Audit and task 301, Safety Assessment, from Mil-STD 882E for this phase and include a DI-SAFT-80102C Safety report. These reports must include all data regarding incidents, of stoppage, out of boundary, or any other interference, as well as how to mitigate these issues.

f. Site development/boundary shall be the responsibility of the contractor setting up obstacles, and different conditions.

g. Mock short notice emergency recall button must be tested or be determined if possible.

h. Contractor shall provide maps of the intended paths around simulated flight line. This must include percentage of in-boundary and out of boundary results, and areas within boundaries missed by mower, (grass that could not be reached) .

i. Contractor shall provide tolerances of how closely they are able to get to obstacles without and with incident and frequency of the incidents

j. Contractor shall record incidents of stoppage, interference, maintenance or any other interference to normal operation and detail what happened, why, and how to mitigate.

Consistent with the outlined report detailed in MIL-STD 882E task 104 and 301.

k. At end of phase, the contractor shall provide data via a report. Additionally, the contractor will attend a meeting, no later than 15 days from when the data was presented to discuss any concerns prior to moving to the next phase.

2. PHASE II – Isolated On-Airport Test (45 days): During initial tests notice shall be given to Airman when the airfield is closed to prevent any RAWS impact and avoid negative impact to ongoing Airfield/Flight operations from the autonomous mower operations. The testing will be conducted to a segregated area of the airfield with obstacle (see reference paragraph II-a).

Follow-on operations should be performed during Visual flight rules conditions in daylight (reference paragraph II-b) and nighttime (reference II-a) once II-a is completed. Testing should be in an area on the airfield away from any navigational aids and aircraft movement surfaces.

Area will be physically blocked off with snow fence or other barrier to restrict the autonomous mower from leaving the area. It will also be geo-fenced to the area. Review the frequencies, the range of signal and its power output to see if there are any anomalies from RAWS or aircraft.

a. To be tested on airfield based on map provided by Government. The airfield will simulate airfield lights, antennas, sinkholes, animals, storm drainage, and all other general obstructions to include moving objects simulating persons, debris direction, approval to cross airfield critical areas (taxiways, runway etc), direction of mower/mowing, and guide wires. Site for testing must be approved by the Government before testing begins.

b. To be tested in the daylight, and to include hours of dusk or before sunrise. To be tested for night activities. To be tested in all weather conditions including snow, rain, high and low temperature.

c. Contractor shall update the report consistent with tasks 104 and 301, Mil-STD 882E for this phase include a DI-SAFT-80102C report. These reports must include all data regarding incidents, of stoppage, out of boundary, or any other interference, as well as how to mitigate these issues.

d. Site development/boundary shall be the responsibility of the contractor setting up obstacles, and different conditions.

e. Contractor shall provide maps of the intended paths around simulated flight line. This must include percentage of in-boundary and out of boundary results, and areas within boundaries missed by mower, (grass that could not be reached.)

f. Mock short notice emergency recall button must be tested or be determined if possible.

g. Contractor shall provide tolerances of how closely they are able to get to obstacles without and with incident and frequency of the incidents

h. Contractor shall record incidents of stoppage, interference, maintenance or any other interference to normal operation and detail what happened, why, and how to mitigate.

Consistent with the outlined report detailed in MIL-STD 882E task 104 and 301.

i. At end of phase, meeting for approval and to present phase I data to move to phase two.

3. PHASE III – Critical Areas Test (30-45 days): Follow protocol of Phase II; however, place the autonomous mower within the critical areas: End of Airfield, Instrument landing systems, Glide slope, Navigational aids, and Tactical air navigation. (EOR, ILS/GS, near NAVAIDs) to see if autonomous mower operations affect the RAWS or flight operations. This phase of testing could include a local flight check, coordinated by the Government, by a base-assigned aircraft to determine the effects of the autonomous mower on aircraft systems. The contractor will be notified on the specific time and date of this test by the Contract Officer Representative (COR) or 375 CES prior to this test.

a. To be tested on airfield based on map provided by Government. The airfield will simulate airfield lights, antennas, sinkholes, animals, storm drainage, and all other general obstructions to include moving objects simulating persons, debris direction, approval to cross airfield critical areas (taxiways, runway etc), direction of mower/mowing, and guide wires. Site conditions (i.e., props) for testing must be approved by the Government before testing begins.

b. To be tested in the daylight, and to include hours of dusk or before sunrise to test for night activities, all weather conditions must also be included in testing, not to include snow unless available.

c. Contractor shall update the report consistent with tasks 104 and 301, Mil-STD 882E for this phase include a DI-SAFT-80102C report. These reports must include all data regarding incidents, of stoppage, out of boundary, or any other interference, as well as how to mitigate these issues.

d. Site development/boundary shall be the responsibility of the contractor setting up obstacles, and different conditions.

e. Contractor shall provide maps of the intended paths around simulated flight line. This must include percentage of in-boundary and out of boundary results, and areas within boundaries missed by mower, (grass that could not be reached.)

f. Contractor shall provide tolerances of how closely they are able to get to obstacles without and with incident and frequency of the incidents

g. Mock short notice emergency recall button must be tested or be determined if possible.

h. Contractor shall record incidents of stoppage, interference, maintenance or any other interference to normal operation and detail what happened, why, and how to mitigate.

Consistent with the outlined report detailed in MIL-STD 882E task 104 and 301.

i. During this phase, mock taxiway crossings must be attempted.

j. At end of phase, meeting for approval and to present phase III data to move to phase IV.

4. PHASE IV – Limited Autonomous Operations (45 days): This phase of testing is similar to the previous phase with the exception that the physical barrier around the test sites are removed.

Additionally, the area of testing could be expanded to larger areas on airfield with system being monitored by operators with the capability to override the system and halt its operations.

a. To be tested near airfield based on map provided by Government. The airfield will simulate airfield lights, antennas, sinkholes, animals, storm drainage, and all other general obstructions to include moving objects simulating persons, debris direction, approval to cross airfield critical areas (taxiways, runway etc), direction of mower/mowing, and guide wires. Site for testing must be approved by the Government before testing begins.

b. To be tested in the daylight, and to include hours of dusk or before sunrise to test for night activities, all weather conditions must also be included in testing, not to include snow unless available.

c. Contractor shall update the report consistent with tasks 104 and 301, Mil-STD 882E for this phase include a DI-SAFT-80102C report. These reports must include all data regarding incidents, of stoppage, out of boundary, or any other interference, as well as how to mitigate these issues.

d. Site development/boundary shall be the responsibility of the contractor setting up obstacles, and different conditions.

e. Contractor shall provide maps of the intended paths around simulated flight line. This must include percentage of in-boundary and out of boundary results, and areas within boundaries missed by mower, (grass that could not be reached.)

f. Mock short notice emergency recall button must be tested or be determined if possible.

g. Contractor shall provide tolerances of how closely they are able to get to obstacles without and with incident and frequency of the incidents

h. Contractor shall record incidents of stoppage, interference, maintenance or any other interference to normal operation and detail what happened, why, and how to mitigate.

Consistent with the outlined report detailed in MIL-STD 882E task 104 and 301.

i. At end of phase, meeting for approval and to present phase IV data to move to phase V.

5. PHASE V – Full Operations (45 days): Allow autonomous mower operations IAW current manned mowing operations while still being monitored by operators with the capability to override the system and halt its operations.

a. To be tested on airfield based on map provided by the Government. The airfield will simulate airfield lights, antennas, sinkholes, animals, storm drainage, and all other general obstructions to include moving objects simulating persons, debris direction, approval to cross airfield critical areas (taxiways, runway etc), direction of mower/mowing, and guide wires. Site for testing must be approved by the Government before testing begins.

b. To be tested in the daylight, and to include hours of dusk or before sunrise to test for night activities, all weather conditions must also be included in testing, not to include snow unless available.

c. Contractor shall update the report consistent with tasks 104 and 301, Mil-STD 882E for this phase and include a DI-SAFT-80102C report. These reports must include all data regarding incidents, of stoppage, out of boundary, or any other interference, as well as how to mitigate these issues.

d. Site development/boundary shall be the responsibility of the contractor setting up obstacles, and different conditions.

e. Contractor shall provide maps of the intended paths around simulated flight line. This must include percentage of in-boundary and out of boundary results, and areas within boundaries missed by mower, (grass that could not be reached.)

f. Mock short notice emergency recall button must be tested or be determined if possible.

g. Contractor shall provide tolerances of how closely they are able to get to obstacles without and with incident and frequency of the incidents

h. Contractor shall record incidents of stoppage, interference, maintenance or any other interference to normal operation and detail what happened, why, and how to mitigate.

Consistent with the outlined report detailed in MIL-STD 882E task 104 and 301.

i. At end of phase, meeting for approval and to present data such that we have meet all phase objectives and the project can be accepted and ended.

j. Contractor shall submit full report with recommendation for product and all data that has been recorded for review and acceptance by Government. Once the report has been approved by Government performance under this contract is complete.

In addition to the deliverables proposed by the contractor for this effort, the Government requires weekly status updates of testing and results. The previous week data should be presented to the Government within the following week (7 days, or sooner). The contractor shall attend weekly meetings at the location (phone/in-person) agreed upon by the Government and the contractor.

The Government is not responsible for damages done to Contractor equipment during the testing under this contract. Any damage to Government property shall be repaired and replaced to original condition by the contractor.

All testing and demo to be continuously monitored on site at Scott AFB by contractor personnel performing data analysis.

Software to remote control the mower shall be provided to the Government for use during testing, along with any update and patches necessary. Additionally, the software code should be made available to the Government, if requested, to ensure that the system cannot be hacked or taken over.

Additional testing, not listed above, may be conducted as long as it does not exceed the 12 months performance of this contract upon agreement between the Government and the contractor.

All data collected and reports generated by the testing will be Government property.

It is the responsibility of the contractor that personnel selected to facilitate on-site testing meet installation/base access requirement(s) and any delay resulting from member unable to gain access will be at the contractor’s expenses.

Technical Specifications: Technical specifications of the technology should include, but not be limited to, precision navigation, instant notifications, built-in fail safes, and geo-fencing capabilities. The technology must be augmented in nature and retrofitted commercially off-the-shelf tractor products.

Additionally, the technology should have minimal geographical footprint while mitigating the amount of human involvement. The desired autonomous technology shall have associated software for monitoring and human-directed actions such as start, stop, or return to a predetermined location accessible by a mobile device or web application. Finally, the autonomous tractor technology must have the ability to meet problem-set areas (grass field mowing).

This commercially viable/performance proven, autonomous tractor technology must be made available before the seasonal change in October 2021. The tractor will be allocated exterior space on Scott AFB for storage when not in use. It is however the responsibility of the contractor to obtain access to the base and all necessary areas.

GENERAL INFORMATION:

Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks.

Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

Badges: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the Government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and Government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any Government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations.

Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31- 101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g.

maps, publication/instructions, photos) provided by the Government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

Privacy Act: Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Contractors Working in Controlled or Restricted Areas The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

Access to Government Facilities with Controlled or Restricted Areas The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the Government may direct the contractor to leave the controlled or restricted areas at any given time.

Contractors Responsibilities while Working within Controlled or Restricted Areas Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The Government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form 1199CD are contained in SABFI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SABFI 31-1 Integrated Defense / Antiterrorism Plan.

Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors

The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

Attachment 2 – Photos and maps

Figure 1 Distance marker

Figure 2 Signage

Figure 3 utility boxes

Figure 4 utility pipe

Figure 5 antenna tower

Figure 6 Guideline Antenna

Figure 7 Fences

Figure 8 Air/bird cannon

Figure 9 Simulated runway

Attachment 3 – Quality Assurance

Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure performance is accomplished in accordance with requirements set forth in the SOO and all attachments.

The Contracting Officer Representative (COR) shall inspect by validating actual work performance, physically checking an attribute of the completed task, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in the SOO and all attachments.

Results of the validation then become the official Air Force record of the Contractor’s performance.

When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

Periodic Validations & Customer Complaints. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, or semi-annual) and may be adjusted, based on quality trends. Customer complaints made to the COR with regards to contractor performance will be investigated by the COR for validity.

Performance Summary. The contract requirements are summarized in performance objectives. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. Procedures as set forth in the FAR 52.212- 4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

No. Performance Objective Performance Parameters Reference

Performance Threshold

1 The contractor shall, within 15 days of each phase completion, provide a report with data obtained from testing, to date.

1, 2, 3, 4 100% compliance = satisfactory

2 The contractor shall, at the completion of all phases, submit a final report with all data for Government review and acceptance.

5 100% compliance = satisfactory