Attachment 1 - Statement of Need - MSG Conference Room Tech Refresh.pdf

STATEMENT OF NEED

FOR

2nd FLOOR MSG CONFERENCE ROOM AUDIO/VISUAL SYSTEM EQUIPMENT 20 Mar 2024

The statement of need (SON) defines the scope of equipment specification to provide a need to upgrade the audio/video system of the Columbus AFB 2nd Floor MSG Conference Room. This project directly supports a variety of functions under the 14th Flying Training Wing.

The goal is to update the antiquated and malfunctioning audio/visual system that is currently in the MSG Conference room. With this upgrade, the MSG Conference room will be able to more adequately support in-person and virtual meetings across the base and command at multiple classification levels.

PRODUCTS / TECHNICAL

1. New System Components and Functionality

1.1. MSG Conference Room

1.1.1 Visual – One (1) Laser 1-chip DLP 5400 lumen projector and ceiling mount.

This projector will provide the capabilities to show informational material during meetings and conferences.

1.1.2 Monitor - Two (2) new 65” Class 4K Professional Display monitors will be installed on left and right conference room walls using existing monitor wall mounts. This monitor will allow preview of sources on the projection system.

1.1.3 Microphones – Two (2)

(1) Wired tabletop microphone.

(1) Ceiling mount Array (White) microphone.

Microphones will be utilized by speakers during events and functions.

1.1.4 Control Screen – One (1) 7” Touch control screen. The control screen will be used to control the system throughout the building.

1.1.5 Camera - PTZ Auto Tracking Camera, 4K Resolution. Camera will be used for various meeting on TEAMS or Zoom.

1.2 Video System – Projection and Display

1.2.1 Projector

One (1) Laser 1-chip DLP, 5400 lumen will be suspended from the ceiling and imaged onto an owner furnished fixed frame projection screen Specification – Laser 1-chip DLP, Brightness 5400 lumens WUXGA DLP™ imaging technology, Quartet Color Harmonizer, Rich Color Enhancer, and digitally modulated Dynamic Contrast 2 optimization Maintenance free up to 20,000 hours with dust-resistant optical block and long-lasting laser engine Flexible 2.0x zoom lens (1.46 – 2.94:1) with V/H Lens-Shift Support uncompressed 4K/60p input signals via HDCP 2.2-compliant

HDMI® inputs or DIGITAL LINK terminal

1.2.2 Monitors

Two (2) 65” Class 4K Professional Display monitors will be installed on left and right conference room walls using existing monitor wall mounts. This monitor will allow preview of sources from the presentation system.

65" display with anti-glare screen coating 400 nits of brightness and 1200:1 static contrast ratio Integrated 4K USB media player eliminates the need for external devices and allows updates via LAN IPS panel technology with wide 178° viewing angles ensures clear messaging.

Narrow bezel design optimized for easy installation Built-in speakers and audio input and output Equipped with four HDMI inputs and HDMI CEC support

1.2.3 One (1) PTZ Optics Link 12X tabletop camera

2.5° (12x) wide-angle lens.

High performance in low illumination situations with Wide Dynamic Range.

Ultra HD 3840x2160 Resolutions up to 60 frames per second.

3D noise reduction with the latest low-noise CMOS sensor.

RS232 & RS485 (Serial) and IP (LAN/WAN) Control H.264, H.265 & MJPEG Streaming over RJ-45 Ethernet port HDMI, 3G-SDI, IP Streaming (All 3 Simultaneous)

1.3 Video System – Sources and Switching

1.3.1 Presentation System

One (1) 4K AV presentation video system that Integrates the control system, matrix switcher, video scaler, streaming decoder, mic mixer, audio DSP, amplifier, and Digital Media distribution center that fits in3 RU rack space.

Specification – Provide an 9x4 scaling presentation matrix switcher that shall support up to nine inputs and four outputs for matrix switching of DisplayPort and HDMI sources, plus additional support for signal extension over shielded CAT6 cable, rack-mountable scaler and switcher for DisplayPort and HDMI video sources and associated digital and analog audio.

9x4 AV switcher 4K and Ultra HD video support AV Framework™ technology Built-in AirMedia® gateway (license required) H.264 streaming video decoder 4K/60 video scaling Digital Media 8G+® technology compatible with the HD BaseT® standard 6-channel microphone mixer Audio digital signal processing (DSP) Built in amplifier, 25 W/Ch @ 8 Ω stereo or 50 W @ 70/100V mono Analog to HDMI audio embedding and de embedding EDID format management Quick Switch HD™ technology Auto-Locking® technology USB signal routing Integrated 3 Series® control system CEC device control Built-in Ethernet switch Dedicated control subnet PoDM+ and HDBaseT PoE+ power sourcing Advanced setup and adjustment via a web browser 3 RU, 19 in. rack mountable

1.4 Control System

1.4.1 Touch Screen

One (1) 7” AV system control touch panel will be placed on existing conference table.

Specification – Display type TFT active-matrix color LCD, high-resolution 24-bit color display, Panel dimensions (WHD) 4.02 x 6.87 x

4.37 in, Resolution 1280 x 800 px, Aspect ratio 16:10 WXGA, Contrast ratio 850:1, Brightness 350 Nits, Panel orientation Landscape. LAN (1x RJ45) 100BASE-TX Ethernet port, Power over Ethernet PoE+ PD port;

green and yellow LED Ethernet port status

1.5 Control Console & Other Hardware

1.5.1 Transmitter

One (1) DigitalMedia 8G+ Transmitter that provides a remote input connection for HDMI® and VGA sources as part of a complete DigitalMedia™ System. Connects to the DM 8G+® input of a DM® Switcher or Receiver via CATx cable.

DigitalMedia 8G+® transmitter and multimedia interface Built-in 2x1 AV switcher with auto-switching and analog audio-breakaway QuickSwitch HD™ technology manages HDCP keys for fast, reliable switching Connects to a DM® switcher or receiver over a single CAT type twisted pair cable1 Supports cable lengths up to 330 ft (100 m) using DM 8G® cable or

CAT5e1 HDBaseT® Certified standard — Enables direct connection to other

HDBaseT certified equipment Handles video resolutions up to Full HD 1080p Handles computer resolutions up to WUXGA Handles Dolby Digital®, DTS®, and uncompressed 7.1 linear PCM audio HDCP compliant Performs automatic AV signal format management via EDID Enables device control via CEC and Ethernet Enables USB HID signal extension for a local computer Compatible with Crestron® USB over Ethernet Extenders6 Compatible with Crestron Connect It™ Cable Caddies7

Powered via the DM connection or optional power pack (sold separately)4,

1.5.2 Wall Plate Transmitter

One (1) DigitalMedia 8G+ 4K60 HDR Wall Plate Transmitter to provide a

1-gang mountable interface for an HD or 4K source as part of a complete DigitalMedia™ system.

4K60 4:4:4 support HDR10, Deep Color, and 3D video Dolby® TrueHD, Dolby Atmos®, DTS HD®, and uncompressed 7.1 linear PCM audio HDBaseT® compatibility HDCP 2.2 compliance HDMI® input (DVI and Dual-Mode DisplayPort™ interface compatible) DM 8G+® output for connection to a DM® switcher or receiver via a single CAT5e (or higher) twisted pair cable Transmission distance up to 330 ft (100 m) for resolutions up to UHD and

4K using DM Ultra cable Transmission distance up to 330 ft (100 m) for 1080p, WUXGA, and 2K using DM 8G® cable or CAT5e Transmission distance up to 230 ft (70 m) for UHD and 4K using DM 8G cable or up to 165 ft (50 m) using CAT5e Device control via CEC, IR, and RS-232 Powered via the DM connection or optional power pack Versatile mounting options including 1-gang electrical box, surface mounting, and attachment to rack rail Surface-mount bracket included Black finish

1.5.3 HDR Receiver

Two (2) DigitalMedia 8G+ 4K60 HDR Receiver 100 that Provides a controller and interface for an HD or 4K display device as part of a complete DigitalMedia™ System

DigitalMedia 8G+® receiver and display controller Connects to a DM® switcher or transmitter over a single CAT type twisted pair cable HDBaseT® compatible — Enables direct connection to other HDBaseT certified equipment Provides one HDMI® or DVI display output Handles UHD and 4K video resolutions up to 4K60 4:4:4 Handles HDR (High Dynamic Range) video (HDR10) Handles 3D video and Deep Color

Handles Dolby® TrueHD, Dolby Atmos®, DTS HD®, DTS:X®, and uncompressed 7.1 linear PCM audio

HDCP 2.2 compliant Supports cable lengths up to 330 ft (100 m) for all resolutions up to UHD and 4K using DM Ultra cable Supports cable lengths up to 330 ft (100 m) for 1080p, WUXGA, and 2K using DM 8G® cable or CAT5e Supports cable lengths up to 230 ft (70 m) for UHD and 4K using DM 8G cable, or 165 ft (50 m) using CAT5e Provides a 10/100 Ethernet LAN connection Enables device control via CEC, IR, RS-232, and Ethernet Compatible with Crestron® USB over Ethernet Extenders Allows quick, easy setup and diagnostics Low-profile surface mount design Powered via the DM connection optional power pack

1.5.4 One (1) High-Efficiency Power Pack

Attached 6ft. Cable with combo D-Sub 7W2 female connector

2.96 Amp @ 54 Volts DC regulated

(1) IEC 60320 C14 main power inlet; mates with removable power cord included

(1) LED, green indicator that power pack is functioning

2.5 Amp @ 100-240 Volt AC, 50/60 Hz

Height 1.57 Width 2.88 Depth 6.70

1.5.5 One (1) Audio Signal Processor

Uses the Dante audio network standard for audio transmission between devices Utilized PoE method for power supply - PoE+ (IEEE 802.3at, LLDP), DC

48 V Automated device recognition for devices on the same network Automated auto tuning functionality Automated auto fixer functionality Equipped with various input/output connections such as USB, VoIP, analog, and Bluetooth, compatible with diverse applications

1.5.6 One (1) Network Switch

24-port 10/100/1000BASE-T (RJ45) PoE+ with 300W PoE budget 2-port 10/100/1000BASE-T (RJ45) 4-port 1000BASE-X (SFP)

60 Gbps non-blocking fabric across 30 ports Out-of-band 1G Ethernet management port USB-C and RJ45 RS232 console ports and USB-A storage port Front black display panel and all ports in the back Possible reversed mounting with ports in the front Rack-mounting standard brackets Longer brackets for recessed mounting (2 inches / 5 cm) Threaded hole in front (1xM10) for clamps Threaded holes on the bottom (4xM5) for 50x100mm VESA plates Selectable fan modes for fanless, quiet, or cool operation Dimensions (WxDxH): 440 x 43.2 x 257 mm Weight: 4.30Kg (9.47lb)

2. Operational Workflow

2.1. The AV system will be fully operated from AV control console room indicated on drawing. The primary point of control will be the 7” AV control touch panel. The touch panel will be programmed as a minimum with the following functions:

2.1.1. Power on/off for entire system

2.1.2. System mode selection (Cinema vs. Presentation a/o Classified)

2.1.3. Volume/mute controls for all audio sources

2.1.4. Volume/mute controls for overall system volume

2.1.5. Discrete projector power on/off and mute (shutter) controls

2.1.6. Selection of main projection video source

3. Work by Others

3.1 The following items / tasks will be provided by USAF prior to the start date:

3.1.1 Disposal or reallocation of existing AV equipment slated for removal

4. Repair, Replacement, and Installation

4.1 Standard Warranty: Provide a materials and workmanship warranty for all work for not less than one year from time of total project acceptance by the government.

4.2 The contractor shall provide all personnel equipment such as ladders or lifts that will be needed along with tools, parts, materials, supervision, transportation, work/repair areas and other items and services necessary to service the audio / video equipment.

4.3 The period of performance for this requirement is thirty (30) calendar days.

4.4 Items described herein are to be installed and configured by the contractor, unless specifically indicated otherwise.