Attachment 1- Statement of Need MS Headset Resupply.pdf

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VHA-MEMBER SERVICES

Headset Resupply Program

VHA MEMBER SERVICES

409 Pershing CT Fort Riley, KS 66442 POC: Jeff Johnson, 785-512-0731 or jeffery.Johnson202d5d@va.gov

1.0 PROJECT DESCRIPTION

1.1 The Veteran’s Health Administration – Member Services (VHA-MS) is seeking to obtain a qualified contractor with the capability to provide new headsets for our entire organization.

1.2 It is the Government’s intent to issue a single award to meet the need of this requirement.

1.3 VHA-Member Services Government Program Manager and Contracting Officer Representative (COR) is:

VHA MEMBER SERVICES

Attn: Jeff Johnson 409 Pershing CT Fort Riley, KS 66442

2.0 GENERAL SCOPE

The Veterans Health Administration – Member Services (VHA-MS) has a requirement for various new headsets that meet our performance and reliability standards.

The contractor shall be required to deliver all items listed below within the time frame established by the contract.

3.0 DELIVERY REQUIREMENTS

Delivery hours will be 7:00am to 3:00pm, M-F except for recognized US holidays such as: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. All delivery locations and designated quantities are as follows:

mailto:jeffery.Johnson202d5d@va.gov

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DELIVERY LOCATION DELIVERY

POC

QUANITY REQUIRED

VHA Member Services 2957 Clairmont Rd. NE

Suite 200 Atlanta GA 30329

Julius Mack

Discover D711U = 200 Discover D712U = 200

VHA Member Services 3401 SW 21st ST, Bldg 9

Topeka, KS 66604

Kim Gambers

Discover D711U = 100

VHA Member Services 4800 Memorial Drive, Bldg 90

Waco, TX 76711

John Dickey / Clifford Abron

Discover D711U = 150

Totals: Discover D711U = 450

Discover D712U = 600

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4.0 Warranty

4.1 The Contractor shall provide a manufacture’s three-year, free replacement warranty, including free return shipping from date of delivery.

5.0 PERRIOD OF PERFORMANCE

5.1 Period of performance start is 30 days after contract award with completion to exceed180 days from date of award.

6.0 PLACE OF PERFORMACE

6.1 Please reference the table in section 3.0 DELIVERY REQUIREMENTS for the location and point of contact (POC) information for each of these stations.

7.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

7.1 VA shall provide the contractor with copies of documents that the VA is required to provide.

7.2 The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR (i.e. Jeffery Johnson. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

7.3 The contractor shall maintain frequent communications with the Program Office and the COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the Program Office.

7.4 The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

7.5 The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

7.6 The contractor shall deliver the goods to the Veteran’s Health Administration – Member Services (VHA-MS) locations listed in the table in section 3.0 Delivery Requirements.