Attachment 1 - Statement of Need dtd 17 June 2024.pdf

Statement of Need for New Office Furniture Bldg 49 (Warehouse)

10 June 2024

1. Scope of Need

The 6th Logistics Readiness Squadron located on MacDill AFB is seeking design and execution of furniture replacement for seven warehouse office space areas. The current furniture has existed for over 10 years and has sustained significant wear and tear, including broken drawers, hinges, and limited desk space. Need involves the coordination and management of all new products, equipment, and people required to create, deliver, and install new management style office furniture in the Logistics Readiness Squadron. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged items after purchase. Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific needs of the customer. A final furniture layout and Bill of Materials must then be provided that meets the customer requirements and accommodates the physical environment prior to placing the order. The replacement of new furniture will upgrade the aesthetic of the office spaces, along with significant improvement of workflow and capabilities for all office spaces in the warehouse.

2. Minimum Requirements

CLIN 0001: (Inbound Cargo) The room dimensions of this office space are 20’11” L x 15’4” W.

Provide and install (5) height adjustable modular desks. This style will consist of 30”D x 72”W x 29.5”H-49”H double pedestal height adjustable desks, with box-box-file on left, file-file on right and modesty panels.

Provide and install (1) 48”W x 33”H x 15”D; 28-3”H x 15”D Pockets Mailflow systems sorter, closed back with 9” elevation.

Provide and install (1) 48”W x 30”D Mailflow systems storage table with locking doors.

Provide and install (1) 24”D x 30”W x 65.5”H storage module, open with 4 adjustable shelves. The desks, mailflow system, and storage module should match in color, style and lamination.

Provide and install (5) heavy duty dual high splitter screen monitor arms.

CLIN 0002: (Aircraft Parts Store) The room dimensions of this office space are 22’3” L x 17’3” W.

Provide and install (5) height adjustable modular desks. This style will consist of 30”D x 72”W x 29.5”H-49”H double pedestal height adjustable desks, with box-box-file on left, file-file on right and modesty panels.

Provide and install (3) height adjustable modular desks with a style of 30”D x 66”W x 29.5”H-49”H double pedestal height adjustable, with box-box-file on left, file-file on right, and modesty panels.

Provide and install (2) 18”D x 36”W x 40.5”H lateral filing systems with 3 fixed front drawers. The desks and filing systems should match in color, style and lamination.

Provide and install (1) 4’ x 6’ radius edged, magnetic, colored glass board white board.

Provide and install (8) heavy duty dual high splitter screen monitor arms.

CLIN 0003: (Outbound Cargo) The office space is divided into a front office and back office. The front office room dimensions are 19’9”L x 24’4”W. The back office room dimensions are 11’7”L x 24’4”W.

Provide and install (1) height adjustable modular L-shaped desk. This style will consist of 36”D x 72”W x 29.5”H-49”H single pedestal height adjustable desks, with box-file-file on left, top inset 1” on right.

Provide and install (1) height adjustable modular L-shaped desk. This style will consist of 36”D x 72”W x 29.5”H-49”H single pedestal height adjustable desks, with box-file-file on right, top inset 1” on right.

Provide and install (2) 42”D x 24”W 2 stage column L-Bracket to attach to desk. Provide and install (12) height adjustable modular desks. This style will consist of 23”D x 58”W x 29.5”H-49”H height adjustable desks with modesty panels.

Provide and install (5) 16”D x 30”W x 29.5”H storage modules with 2 box drawers on left, 1 file drawer on right, and 1 lateral file drawer. Provide and install (5) 16”D x 30”W x 29.5”H storage modules with 2 box drawers on right, 1 file drawer on left, and 1 lateral file drawer.

Provide and install (12) 24”D x 15” W x 71.9”H wardrobes with full length hanging rod included, and 1 adjustable shelf above rod.

Provide and install (1) 24”D x 36”W x 53”H storage module with 4 file drawers. The desks, storage modules, and wardrobes should match in color, style and lamination.

Provide and install (2) 4’ x 6’ radius edged, magnetic, colored glass board white board.

Provide and install (10) heavy duty dual high splitter screen monitor arms.

CLIN 0004: (Flight Service Center) The room dimensions of this office space are 32’1”L x 16’1”W. Provide and install (2) height adjustable modular L-shaped desks. This style will consist of 36”D x 72”W x 29.5”H-49”H single pedestal height adjustable desks, with box-file-file on left, top inset 1” on right.

Provide and install (2) height adjustable modular L-shaped desks. This style will consist of 36”D x 72”W x 29.5”H-49”H single pedestal height adjustable desks, with box-file-file on right, top inset 1” on right.

Provide and install (4) 42”D x 24”W 2 stage column L-Bracket to attach to desk. Provide and install (1) height adjustable modular desk. This style will consist of 30”D x 72”W x 29.5”H-49”H double pedestal height adjustable desk, with box-box-file on left, file-file on right and modesty panel.

Provide and install (1) 24”D x 30”W x 53”H storage module with 4 file drawers. Provide and install (1) 18”D x 36”W x 54”H filing system with 4 fixed front drawers.

Provide and install (5) single tier lockers, right hinge.

Provide and install (2) 4’ x 6’ radius edged, magnetic, colored glass board white board.

Provide and install (5) heavy duty dual high splitter screen monitor arms.

CLIN 0005: (Individual Protective Equipment, Main Office) The room is divided into a main office area and a single office area in a connecting room. The main office area dimensions are 22’6” L x 12’5” W. The single office area dimensions 9’1” L x 15’10” W.

Provide and install (2) height adjustable modular L-shaped desks. This style will consist of 36”D x 72”W x 29.5”H-49”H single pedestal height adjustable desks, with box-file-file on left, top inset 1” on right.

Provide and install (2) height adjustable modular L-shaped desks. This style will consist of 36”D x 72”W x 29.5”H-49”H single pedestal height adjustable desks, with box-file-file on right, top inset 1” on right.

Provide and install (4) 42”D x 24”W 2 stage column L-Bracket to attach to desk.

Provide and install (1) 4’ x 6’ radius edged, magnetic, colored glass board white board.

Provide and install (4) heavy duty dual high splitter screen monitor arms.

CLIN 0006: (Individual Protective Equipment, Study Room) The room dimensions of this office space are 14’9” L x 15’9” W. Provide and install (3) 30” Dia x 29.5”H flat edge, round base tables.

Provide and install (1) 20”D x 60”W x 36”H buffet credenza with 2 locking storage compartments side by side, hinged doors. Provide and install (2) 20”D x 30”W x 65.5”H storage modules with 2 lateral file drawers on bottom with door, cavity, 1 adjustable shelf. Provide and install (1) 4’ x 6’ radius edged, magnetic, colored glass board white board.

CLIN 0007: (Individual Protective Equipment, Supervisor Office) The room dimensions of this office space are 14’9” L x 15’9” W. Provide and install (2) height adjustable modular L-shaped desks. This style will consist of 30”D x 72”W x 29.5”H-49”H single pedestal height adjustable desks, box-box-file on left, top inset 1” on right, modesty panels. Provide and install (4) 42”D x 24”W 2 stage column L-Bracket to attach to desk.

Provide and install (1) 20”D x 60”W x 36”H buffet credenza with 2 locking storage compartments side by side, hinged doors.

Provide and install (1) 4’ x 6’ radius edged, magnetic, colored glass board white board.

Provide and install (2) heavy duty dual high splitter screen monitor arms.

4. Minimum Service Requirements

4.1 All personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals, and all other items and services necessary to provide and install above mentioned furniture.

4.2 Knowledge and compliance with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Need.

4.3 Established policies and procedures that protect the safety and welfare of customers to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal, State, and Installation policies and procedures.

4.4 A contract manager who shall be responsible for the performance of the work. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

4.5 In addition to installation, the 6th Logistics Readiness Squadron will require the removal and disposal of old furniture.

4.6 Established policies and procedures that protect the safety and welfare of customers to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

4.7 A contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

4.8 Complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

4.9 Customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays. Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther

King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus

Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on

Friday. If the holiday falls on Sunday, it is observed on Monday.

4.10 Storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule. (If applicable)

4.11 Professional electrical and cabling services. Any electrician provided by the contractor shall be a licensed electrical contractor. Any cabling specialist provided by the contractor shall be a Building

Industry Consulting Service International, Inc. (BICSI) certified

5. Minimum Installation

5.1 Installation of new furniture in accordance with the basic component floorplan and recommendations of 6th Logistics Readiness Squadron (complete within 10 days of delivery).

5.2 Contractor liability for any damage to government property caused by the contractor or their representatives.

5.3 During installation, contractor protection of all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. Use of protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Repair of damage to finishes.

5.4 Inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

5.5 Assembly of new products to conform to final Air Force approved design drawings.

6.0 Minimum Design Requirements

6.1. Design services, including space planning, site verification, material selection and programming as necessary.

6.2. Collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility.

6.3. Site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

6.4. Notification to the Government Acceptor of all power requirements regarding location of communication, LAN and power junction boxes.

6.5. Design that ensures power poles do not protrude into main walkways (if applicable).

6.6. Design that ensures all outlets included in the design are accessible to the user, free and clear of obstacles.

6.7. Design that does not allow more than four workstations to be served by a single circuit.

6.8. Design that does not allow more than two duplex outlets (four plug in points) are put onto the same circuit.

6.9. Design that ensures no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

6.10. Additional drawings of furniture layouts, if requested by base organizations on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

6.11. Design services that include an initial complete design with up to two additional revisions prior to final approval.

6.12. Designs of each location that includes a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.)

as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'-0" scale.

6.13. Designs of each location that includes a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

6.14. Design sheet layouts of each location that includes a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all new powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

8.0 Minimum Installation and Removal Requirements

8.1. Installation of new systems and modular furniture in accordance with the basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

8.2.Contractor liability for any damage to government property caused by the contractor or their representatives.

8.3.During installation contractor must protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. Use of protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Repair of damage to finishes.

8.4.Inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

8.5.Assembly of new products to conform to final Air Force approved design drawings.

8.6.Assurance that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

8.7.Removal of packing materials from the installation.

8.8.Removal and disposal/move of existing workstations/cubicles/desks/cabinets and cabinets.

8.9.Contractor shall supply all items necessary i.e. electrical wires, Ethernet cords, etc. to ensure a fully functioning work station.

8.10.Contractor must keep workstation downtime to a minimum but not exceed five duty days from disassembly start to new workstations being fully operational.