Attachment_1_Statemement_of_Work.pdf

Revised 3/22/22

Statement of Objective

Travel Services

I. Charter Bus

Scope

Sherman Indian High School (SIHS) is a 24/7 boarding school for Native American Indian students, with residents staying 9 months a year. Charter bus services are required to transport SIHS students and their luggage four (4) times each academic school year to their outer lying residential/home areas in CA, AZ, CO and NM. Four distinct routes are planned for each travel period at two days each.

1. Licensing Requirements and Certifications

In compliance with FAR Clause 52.212-4 Contract Terms and Conditions - Commercial Items, (q) Other Compliances, "The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract":

A. Contractors and drivers must have a minimum of five (5) years of experience in providing Charter bus services.

B. The Prime Contractor must have a valid and up to date CPUC (California Public Utilities Commissions) certification.

C. Public Liability and Property Damage per General Order Series 115 must be provided with a minimum limit of $5 Million.

D. Contractor must have a valid up to date DOT Certification and follow DOT regulations in hours of service.

E. Buses must have fully functioning restroom facility.

F. Buses must have underneath storage compartment to accommodate luggage of passenger capacity.

G. Buses must be Covid compliant with CDC travel guidelines.

H. Buses and drivers must be prepared to handle extreme weather condition.

I. Buses need to be on campus 90 minutes before departure times to assist in loading student luggage.

J. Shall be able to communicate with Chaperones in English.

K. The Government must be able to contact your base station/dispatch at all times.

2. Coordination, Planning and Delivery of Services

a. The Prime Contractor will direct all technical communication to the POC.

b. The POC will coordinate and confirm with the Prime Contractor travel routes prior to the service. This will include a confirmation of bus vehicles, route schedule with dates/times and pick-up/drop off locations for the two day journey.

c. A minimum of 1 SIHS employee will be assigned as a chaperone to each charter bus route.

d. Only the designated POC is authorized to provide direction to the contractor. The contractor is not to accept instructions or direction from any other individual in regard to their performance for delivery of services under this contract.

In the event that the contractor deems that the direction provided by the POC is not within the terms and conditions of the contract, the contractor is to immediately refer the issue to the Contracting Officer.

3. Routes & Performance

a. Charter Bus services will provided only during the academic months for each school year as follows (times may be adjusted to reflect school calendar):

1. August: Pick-up of students at their residential sites to transport students to SIHS for start of academic school year.

2. December: Transport students from SIHS back to their residential sites for winter break.

3. January: Pick-up of students from their residential sites to transport students to SIHS after the winter school break.

4. May: Transport students from SIHS back to their residential sites after the end of academic school year.

b. Four (4) routes for each charter bus during each period of August, December, January and May.

*The four routes for the beginning of the school year each August and the return of students in January will have the same location sites, vice versa. For example, Route 1 would start from Farmington, NM for the final destination in Riverside, CA. The charter bus driver would pick up the chaperone on the first day in Riverside, CA and travel to Farmington, NM to lodge for 1 night. The second day will be the pickup of students and return to Riverside, CA.

1. Route 1: Starts from Riverside, CA to last destination site in Farmington, NM – total six sites. This route is used to transport student’s home for the Dec. winter break and to take students home after the end of the academic school year in May.

- Riverside, CA to Tuba City, AZ

- Tuba City, AZ to Tonalea, AZ

- Tonalea, AZ to Kayenta, AZ

- Kayenta, AZ to Towaoc, CO

- Towaoc, CO to Shiprock, NM

- Shiprock, NM to Farmington, NM

- Return to Riverside, CA

*The SIHS chaperone and the driver/s will spend the night in Farmington, NM and return the following day.

2. Route 2: From Riverside, CA to last destination site in Gallup, NM – total 5 sites. This route is used to transport student’s home for the Dec. winter break and to take students home after the end of academic school year in May.

- Riverside, CA to Flagstaff, AZ

- Flagstaff, AZ to Winslow, AZ

- Winslow, AZ to Second Mesa, AZ

- Second Mesa, AZ to Window Rock, AZ

- Window Rock AZ to Gallup, NM

*SIHS staff chaperone and the driver/s will spend the night in Gallup, NM and return the following day.

3. Route 3: From Riverside, CA to last destination site at Supai, AZ – total 4 sites. This route is used to transport student’s home for the

Dec. winter break and to take students home after the end of academic school year in May.

- Riverside, CA to Needles, CA

- Needles, CA to Kingman, AZ

- Kingman, AZ to Peach Springs, AZ

- Peach Springs, AZ to Supai, AZ – Bar 4 stop site. (Supai students require helicopter service for transport to and from the canyon.)

*SIHS staff chaperone and the driver/s will spend the night in Kingman, AZ and return the following day.

4. Route 4: From Riverside, CA to last destination site in Whiteriver, AZ – total 4 sites. This route is used to transport student’s home for Dec. winter break and to take students home after the end of academic school year in May.

- Riverside, CA to Phoenix, AZ

- Phoenix, AZ to San Carlos, AZ

- San Carlos, AZ to Cibecue, AZ

- Cibecue, AZ to Whiteriver, AZ

*SIHS staff chaperone and the driver/s will spend the night in Pinetop, AZ and return the following day.

II. Air Travel

Scope:

Sherman Indian High School (SIHS) is a 24/7 boarding school for Native American Indian students high school students ages 13-21, with residents staying 9 months a year. Travel agent services are required to transport approximately 222 (across the continental US). SIHS students four (4) times each academic school year to/from their nearest airport and arriving at Ontario Airport (ONT) as the primary airport for the school, secondary airport would be John Wayne (SNA). Approximately 888 one way refundable tickets will be purchased. Additional travel services will be required for emergencies on an as needed basis on the weekends and after hours as well.

Coordination, Planning and Delivery of Services

A. Travel will take place 4 times a year Usually August, December, January and May. These dates are to be determined based on the approved school calendar.

B. Historical Locations are:

i. Albuquerque NM, Anchorage AK, Atlanta GA, Bimidji, MI, Billings MT, Bismark ND, Casper WY, Dallas

TX, Denver CO, Fargo, MD, Green Bay Wi, Idaho Falls ID, Jackson MS, Kansas City MO, Las Vegas NV, Minneapolis MN, Phoenix AZ, Pocatello ID, Rapid City SD, Sacramento CA, Seattle WA, Spokane WA, Sioux Falls IA, Tucson AZ, Unalakleet AK, Yakima WA

ii. Emergency historical data approx. 30 students a year.

C. The Prime Contractor will direct all technical communication to the POC.

D. The POC will coordinate and confirm with the Prime Contractor travel list (in an Excel spreadsheet) of students needing airline services for each travel period prior to the service. In return, vendor will return the list of confirmed student itineraries (Dates, times, airlines, airport, transfers and final destination in Excel) to POC.

i. Completed itineraries returned within 2 days.

ii. Include 1 luggage (not oversized) purchase per student

iii. Include under age traveler fees.

E. Sherman POC will correspond/communicate via email and or telephone on all student travel needs.

F. Additional student travel will be required for emergencies on weekends and/or after hours on an as needed basis.

i. Completed itineraries within 24 hours

G. Only the designated POC is authorized to provide direction to the contractor. The contractor is not to accept instructions or direction from any other individual in regard to their performance for delivery of services under this contract.

H. In the event that the contractor deems that the direction provided by the POC is not within the terms and conditions of the contract, the contractor is to immediately refer the issue to the Contracting Officer.