Attachment 1 - Specifications - Statement of Work.pdf

Point Marion Monongahela River

Septic Tank Pumping Service

Table of Contents 1 General Information

1.1 General

1.2 Coordination Meeting and Points of Contact (POCs)

1.3 Scope of Contract

1.4 Location and Description

1.5 General Requirements

2 Location, Description, and Frequency of Service

2.1 Point Marion

3 Vendor Furnished Materials 4 Damage Reports………………………………………………………………………….. 4 5 Security Requirements-AT/OPSEC

5.1 Anti-Terrorism (AT) Level I Training

5.2 (2.) Access and General Protection and Security Policy and Procedures

5.3 (2b.) For Vendors who do not require Common Access Card (CAC), but require access to a DOD facility or installation

5.4 (4.) Suspicious Activity Reporting Training

5.5 (15.) Pre-screen candidates using E-Verify Program

5.6 Employee Identification and Background Check

6 Safety Requirements

6.1 Accident Prevention Plan (APP)

6.2 Risk Management

6.3 Mishap Reporting

6.4 Hazardous Material Exclusion

6.5 Unforeseen Hazardous Material

6.6 Damage Reports

6.7 Minimum Personal Protective Equipment

6.8 Designated Persons

6.9 Project Government personnel contacts

6.10 Certification of Compliance

7 Project/Site Conditions

7.1 Photos

7.2 Verification of Field Conditions

7.3 Work Areas

7.4 Time of Performance

7.5 Period of Performance (PoP)

7.6 Public Use

7.7 Protection of Government Property

7.8 Protection of Personnel

7.9 Disposal

Statement of Work

1 General Information

1.1 General

The Point Marion Lock and Dam project is located on the Monongahela River between Pittsburgh, Pennsylvania and Fairmont, West Virginia, in Dilliner, PA, in Greene County, PA. The Project address is 304 Power Plant Road Dilliner, PA 15327-9603.

1.2 Coordination Meeting and Points of Contact (POCs)

Prior to commencement of any work being performed on site, the Vendor shall participate in a teleconference with the Administrative Contacting Officer (ACO) and the Point Marion POCs:

Point Marion Lockmaster – Mr. Mike Clark, 724-725-1283, Michael.A.Clark2@usace.army.mil

1.3 Scope of Contract

The intent of this contract is to pump out the septic holding tank, then, remove and dispose of all effluent and debris in an acceptable manner at a licensed disposal facility in accordance with all state and federal rules, regulations, laws, and specifications of this contract.

The work shall include the furnishing of all materials, equipment, and supplies and the performance of all labor and all incidentals necessary to pump and clean the septic holding tank at the Point Marion Lock and Dam project.

1.4 Location and Description

See attached Reference Drawings and Photos. The Waste Water System Area is shown in the Spec Attachment 1- Reference Drawings.

The holding tank holds 2000 gallons of sewage. This site is open year-round. The holding tank shall be pumped once every 28 days, 13 times per year.

The Base contract is for one year, with options for each of the next four years. Quotes shall be firm fixed price. Price shall include all mileage costs, if applicable. Option lines may be awarded, depending upon funding.

1.5 General Requirements

The Vendor will provide all labor, supplies, supervision, materials, equipment, and transportation necessary to provide pumping of the holding tank. The Vendor shall provide a schedule for the year within 10 business days of contract award, and exercising of option years. Any requested changes to the schedule shall be submitted within 5 business days of request and invoices will be submitted within 30 days of service. The Vendor will provide pumping and disposal services for pumped wastewater material and debris pulled from the holding tank. All wastewater shall be disposed of offsite in a legal manner. The Vendor shall be properly licensed and is responsible for obtaining all necessary permits and licenses for pumping, hauling, and disposing of the effluent. Vendor shall pump all wet effluent from the holding tank. The holding tank must be pumped dry, with less than one inch of effluent remaining in the holding tank for each pumping.

The Vendor shall be responsible for preventing spillage during pumping and hauling of all waste material. Handling of all waste material shall be in accordance with all applicable health regulations. Upon completion of pumping the holding tank, Vendor shall clean up any spillage on the surrounding soil.

2 Location, Description, and Frequency of Service

2.1 Point Marion Lock and Dam is located at river mile 90.8 near the community of Point Marion, Pa. The lock chamber and operations buildings are situated along the left descending bank of the river. Road access to the project is from Power Plant Road, leading south from State Route 88 at the Point Marion Bridge.

2.2 One (1) holding tank, approximately 2,000 gallons.

2.3 Pump once every 28 days, 13 times within the 365 day Period of Performance.

Any additional pumping that is required will be mutually agreed upon by the Contracting Officer (or appointed representative) and the Vendor prior to performance.

3 Vendor Furnished Materials The Vendor will provide all supervision, labor, tools, transportation, equipment, and supplies required to pump the holding tank in accordance with the requirements of this contract.

4 Damage Reports All instances where Government materials, supplies, property, and/or equipment are damaged, shall be reported immediately to the Contracting Officer and Lockmaster.

5 Security Requirements-AT/OPSEC

5.1 Access and General Protection and Security Policy and Procedures The Vendor and all associated subcontractors' employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government Representative). The Vendor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation the USACE Security Office. The Vendor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Vendor security matters or processes. The Vendor must submit the full name, Social Security Number/or/ valid driver’s license number with state of issue, Date of Birth, and Place of Birth/Citizenship for all associated Vendor or subcontractor employees to the USACE Security Office, Joseph M. Bali, 412-395-7162, joseph.m.bali@usace.army.mil. The email name check request must contain the USACE Pittsburgh District contract number and location. The required information may be faxed to 412-395-7173 with a coversheet which identifies the USACE Pittsburgh District contract number and location and an email address for the requesting Vendor.

The District retains the right to deny any Vendor and subcontractor employee from working on one of its contracts based on final background investigation results.

5.2 For Vendors who do not require Common Access Card (CAC), but require access to a DOD facility or installation

Vendor and all associated sub-Vendors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.3 Pre-screen candidates using E-Verify Program

The Vendor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Contracting Officer (KO) no later than 3 business days after the initial contract award.

5.4 Employee Identification and Background Check

The Vendor shall be responsible for furnishing an identification badge/card to each employee prior to the employee working on-site and for requiring each employee engaged on the work to display identification. Identification shall consist of name tags with the name of the Vendor and the employee's name. Additionally, a valid state driver's license or other Government-issued photo identification card is required for positive identification. Each employee shall be subject to a background check in accordance with "Homeland Security Presidential Directive (HSPD) 12: Policy for a Common Identification Standard for Federal Employees and Vendors" (HSPD- 12). Only those individual employees that were specifically identified and approved shall be cleared to work on Government property.

6 Safety Requirements In addition to the detailed requirements included in the provisions of this contract, all work shall comply with the most recent edition of the USACE Engineering Manual (EM) 385-1-1, “Safety and Health Requirements Manual”, and all applicable federal, state, and local laws, ordinances, criteria, rules, and regulations. If there are any standards that require interpretation, submit matters to the appropriate administrative agency for resolution before the commencement of work. Where the requirements herein, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

The latest version of the EM 385-1-1 is available online at:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_ 385-1-1.pdf?ver=2015-04-09-142531-467.

6.1 Accident Prevention Plan (APP)

Due to the nature of anticipated work, the Vendor may submit an abbreviated Accident Prevention Plan (APP). The abbreviated APP shall be developed in accordance with

EM 385-1-1 Appendix A, Paragraph K. In addition to the items specified as part of the abbreviated APP, other programs and procedures pertinent to the Vendor’s anticipated activities shall be submitted as appendices to the APP. The APP shall be reviewed and accepted by the Contracting Officer prior to any commencement of work. The abbreviated APP Form, Form A-01 of the EM 385-1-1, may be used by the Vendor to ensure each are of the required information has been provided.

Due to the recent COVID-19 pandemic, all Vendors that perform operations on LRP USACE-owned/operated facilities are to include an Infectious Disease Exposure Prevention, Preparedness, and Response Plan as an addition to their overall APP. The plan shall describe how the Vendor will implement the requirements and best practices issued by Federal, State, and Local authorities in order to prevent the spread of COVID and/or other infectious diseases.

Once accepted by the Contracting Officer, the APP and all attachments will be enforced as part of the contract. Disregarding provisions of this contract or the accepted APP is a cause for stopping of that portion of the work at the direction of the Contracting Officer until the matter has been rectified.

A copy of the accepted APP shall be available on the worksite at all times, and each sub-Vendor shall be provided a copy to comply with. A signature log shall be completed by each sub-Vendor foreman attesting that they have read and understand the APP.

The Vendor shall provide on-going evaluations of the APP throughout the life of the project. Changes, revisions, and updates to the APP shall be reviewed and accepted by the Contracting Officer and project superintendent.

6.2 Risk Management

A risk management assessment tool, such as activity hazard analysis (AHA), job safety analysis (JSA), or job hazard analysis (JHA) shall be developed by the Vendor performing the work for each activity, task, or defined feature of work (DFOW). The assessment shall identify the work sequence, specific anticipated hazards, site conditions, equipment, materials, personnel, and the control measures to be implemented to control the hazards. If Qualified or Competent Persons are required for a particular activity, they shall be identified and included in the assessment, and their competency/qualification identified. Work shall not begin until the assessment has been accepted by the Contracting Officer and discussed with all engaged in the activity.

These risk assessment tools are considered living documents and shall be updated as needed. If the Risk Assessment Code (RAC) increases from what was originally accepted by the Contracting Officer, the assessment shall be re-submitted for acceptance prior to work proceeding. Changes that do not increase the RAC are not required to be resubmitted for acceptance.

The risk assessment shall be developed in accordance with EM 385-1-1 Section 1, or as specified by the Contracting Officer. Risk assessments shall be submitted for review at least 15 working days prior to the start of the activity, task, or defined feature of work is set to begin. The Government reserves the right to require the Vendor to revise and resubmit any documents if they fail to effectively identify the work sequence, specific anticipated hazards, site conditions, equipment, materials, personnel, and the control measures to be implemented.

Each employee performing work as part of an activity, task, or defined feature of work shall review the risk assessment for the activity and sign the signature log designated for the assessment prior to beginning work. A signature log shall be maintained for each risk assessment.

Completed risk assessments need not be submitted at the time of the APP submission, but the Vendor shall identify each activity, task, or DFOW that will require a risk assessment to be completed at the time of submission.

6.3 Mishap Reporting

A mishap is any unplanned, undesired event that occurs during the course of work being performed, to include, accidents, incidents, and near misses. All mishaps shall be reported to the Contracting Officer within 24-hours after notification from the affected employee(s). Vendors are responsible for maintaining an OSHA Log of Work Related Injuries and Illnesses (Form 300) and complying with all reporting and recordkeeping requirements specified in 29 Code of Federal Regulations (CFR) 1904.

6.4 Hazardous Material Exclusion

Notwithstanding any other hazardous material used in this contract, radioactive materials or instruments capable of producing ionizing/non-ionizing radiation (with the exception of radioactive material and devices used in accordance with EM 385-1-1 such as, nuclear density meters for compaction testing and laboratory equipment with radioactive sources) as well as materials which contain asbestos, mercury, polychlorinated biphenyls (PCBs), Diisocyanates, lead, lead-based paint (LBP), and hexavalent chromium, are prohibited. The Contracting Officer, upon written request by the Vendor, may consider exceptions to the use of any of the above excluded materials.

Low mercury lamps used within fluorescent lighting fixtures are allowed as an exception without further Contracting Officer approval. Notify the Radiation Safety Officer (RSO), Safety Office, and the Contracting Officer prior to excepted items of radioactive material and devices being brought on site.

6.5 Unforeseen Hazardous Material

USACE shall identify and communicate all known hazardous materials such as Polychlorinated biphenyls (PCBs), lead paint, asbestos, and other OSHA regulated chemicals (i.e. 29 CFR 1910.1000) in which the Vendor may come into contact during the course of activities. If material is encountered that was not indicated, but may be hazardous to human health upon disturbance, that portion of the work shall stop and the Contracting Officer immediately notified. The Government will determine within 14 days of notification if the material is or is not considered hazardous. If the material is not hazardous or poses no danger, the Government will direct the Vendor to proceed without change. If the material is determined to be hazardous or dangerous and handling of the material is necessary to accomplish the work, the Government will issue a modification pursuant to FAR 52.212-4 Contract Terms and Conditions - Commercial Items.

6.6 Minimum Personal Protective Equipment

Personal Protective Equipment (PPE) is governed in all areas by the nature of work personnel are performing based on conducted hazard evaluations. AHAs shall detail the PPE to be used that will provide appropriate protection for the work to be performed when required. All PPE shall be provided by the Vendor, used, and maintained in a sanitary and reliable condition whenever the hazard dictates use.

Mandatory PPE, at minimum, shall include: hard hat, long pants, short sleeve shirts, eye protection, and leather or protective work shoes or boots.

6.7 Designated Persons

The Vendor shall provide Qualified and/or Competent Persons in accordance with EM 385-1-1, OSHA, ANSI, and where specified herein. All Qualified and Competent Persons shall be designated in writing and shall meet the requirements for the specific activity for which they are designated.

Competent Persons identified in the Vendor’s Safety and Health Program and Government-accepted APP shall be onsite at all times when the work that presents the hazards associated with the competency is being performed.

Certificates of Qualification/Competency shall be provided to the Contracting Officer for review and provided as part of the applicable AHAs and appendices of the APP.

7 Project/Site Conditions

7.1 Photos

Photos provided in Spec Attachment 2 - Photos.pdf show existing conditions to the best knowledge of the Government. The Government cannot guarantee the accuracy of the dimensions, elevations, and features shown or stated, and it shall be the responsibility of the Vendor, whenever necessary, to verify all elevations and the dimensions by measurements in the field. The Vendor shall verify elevations and dimensions before laying out the work. The Contracting Officer shall be notified of any discrepancies prior to commencing work.

7.2 Verification of Field Conditions

The Vendor shall verify all dimensions and conditions in the field and shall advise the Contracting Officer of any discrepancy before performing any work.

7.3 Work Areas

The Vendor shall ensure that his operations will not interfere with the operation of the project or the duties of project personnel. The Vendor shall ensure that his operations will not interfere with the operation of the project or the duties of project personnel. Work area will be coordinated and agreed on with the Lock Master, dependent on other contracts being carried out at the time. (See Section 1.2 – Coordination Meeting and Points of Contact (POCs).

7.4 Time of Performance

The Vendor shall notify the Points of Contact (See Section 1.2 – Coordination Meeting and Points of Contact (POCs) prior to start of work. The Vendor shall schedule work through the POCs. The Vendor shall coordinate work with the POCs NLT 3 days before starting work. Other Vendors may be working in the same area performing other work.

The Vendor shall execute work in a manner so as not to impede other contract work.

The Vendor shall confine all operations at the work site between the hours of 7:30 AM and 4:00 PM, Monday through Friday, unless otherwise approved by the ACO. Work will not be permitted on weekends or Federal holidays unless otherwise approved.

7.5 Period of Performance (PoP)

The base contract shall commence from date of award for a period of 365 days. Each of four option years shall commence from date option year is exercised for a period of 365 days.

7.6 Project Government personnel contacts

A pre-quote site visit will be arranged by contacting Connie Ferguson, Contract Specialist at (412)-395-7551 or by e-mailing Connie.L.Ferguson@usace.army.mil.

Participation is highly encouraged. Pre-work notifications are required. Coordination with the projects for early planning and tentative schedule compilation purposes and schedule submission is expected. Advance notice to the Lock and Dam personnel at least 4 business days prior to pumping services being conducted. The appropriate Government contact is listed by location, along with their telephone number, as shown in section POCs.

7.7 Public Use

The Vendor's attention is directed to the fact that the work to be performed is located in areas used by the public. It shall be the responsibility of the Vendor to provide the controls necessary to prevent any interference by the public to his operations.

7.8 Protection of Government Property

The Vendor shall protect all government property during the performance of this contract. All damage to existing government property as a result of the Vendor’s work shall be repaired or replaced to the satisfaction of the Contracting Officer. Work area shall be cleaned by the Vendor after work is complete.

7.9 Protection of Personnel

The Vendor shall ensure that adequate measures are in place to protect workers, facility operation personnel and the public from injury due to the operations being performed.

All protective measures shall be in accordance with EM 385-1-1.

7.10 Disposal

All materials removed in the performance of this contract and not reused shall be disposed of offsite in accordance with Federal, State, and Local regulations.

Proof of proper disposal is required. For each haul, the Vendor shall provide the Government’s representative with a mobile waste hauler manifest from a licensed disposal facility documenting proper disposal and gallons pumped from holding tank.