Attachment 1 - Specifications Information.pdf

RFQ SP3300-21-Q-0064

Attachment 1 – Specifications Document

SUPPLIES REQUIREMENT SPECIFICATIONS DOCUMENT FOR

WOODEN SHIPPING CONTAINERS AT

DLA DISTRIBUTION CORPUS CHRISTI, TEXAS

1.0 INTRODUCTION

A. Background. The Defense Logistics Agency (DLA) is a United States (U.S.) Department of Defense (DoD) agency that provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands under conditions of peace and war.

B. DLA Distribution Corpus Christi (DDCT) Texas serves as the primary wholesale distribution point for major components to support helicopter repair missions for Department of Defense and Foreign Military Sales customers worldwide. Its’ mission is to receive, store, pack, preserve, issue and arrange transportation for assigned supplies and equipment as directed by DLA and Service Inventory Control Point Item managers. DDCT has a requirement for a Contractor to provide Wooden SPI boxes for packaging of material for shipment.

C. The wooden shipping containers are fabricated according to American Society for Testing Materials (ASTM) guidance. ASTM International is a globally recognized leader in the development and delivery of international voluntary consensus standards. ASTM International affords the general public access to these standards via a paid on-line subscription. Please see https://www.astm.org/ to see the referenced specifications.

2.0 GENERAL SUPPLIES REQUIREMENTS

A. The Contractor shall provide shipping containers fabricated in accordance with American Society for Testing Materials (ASTM) D6251/D6251M entitled Standard Specification for Wood-Cleated Panelboard Shipping Boxes. ASTM International is a globally recognized leader in the development and delivery of international voluntary consensus standards.

B. Each shipping container shall be shipped completely assembled.

C. Each wood shipping container shall comply with the International Standards for Phytosanitary Measures Publication No. 15 (ISPM 15): Guidelines for Regulating Wood Packaging Material in International Trade.

2.1 ORDERING PERIOD

The ordering period for this contract action will include a one (1) base year of twelve (12) months and four

(4) twelve (12) month option years.

2.2 WOODEN SHIPPING CONTAINER DESCRIPTIONS

See attached Supplies Item List – Wooden Shipping Containers.

2.3 SPECIFIC SUPPLIES REQUIREMENTS

A. ASTM D6251 Specifications

1. The Government requires wood containers fabricated in accordance with Special Packaging Instruction (SPI) number 01-113-8188 and associated part numbers as designated in the Schedule of Supplies.

http://www.astm.org/ http://www.astm.org/

2. Each wood container shall be fabricated in compliance with the American Society for Testing and Materials (ASTM) D6251/D6251M entitled Standard Specification for Wood-Cleated Panelboard Shipping Boxes. The ASTM D6251 supersedes PPP-B-601H. The following classification data for the box shall apply:

Type: III – Plywood

Class: 2 – Overseas

Style: A – Standard Box Corner

Each wood container shall be constructed in accordance with attached SPI number 01-113-8188, to include designated part numbers 1-4 and 8. The pad and insert part numbers (2-1, 2-2, 3-1 and 3-2) shall be fabricated in accordance with Commercial Item Description A-A-59136, Type 1, Class 1, Grade A.

A notched pad with squared corners will be acceptable for the top and bottom pads of P/N 3-2.

Each wood container shall have a skid mounted on the bottom of the container for crate support and ease of handling per the attached sketch.

Each wood container shall be in compliance with the International Standards for Phytosanitary Measures Publication No. 15 (ISPM 15): Guidelines for Regulating Wood Packaging Material in International Trade

Each wood container shall meet the requirements of MIL-STD 2073-1 Level A.

Each wood container shall be marked in accordance with DoD Military Standards (MIL-STD 129R).

Special Marking Requirements: Each wood container shall have special markings on the top of the container with the following information: RESUABLE CONTAINER AND DUNNAGE and DO NOT DESTROY. The Contractor shall mark the outside dimensions, in inches, and the SPI number on the front side of the wooden container.

Copies of ASTM Standards are available from the following address:

American Society for Testing and Materials 100 Barr Harbor Drive West Conshohocken, PA 19428-2959 Phone: 610-832-9585, Fax: 610-832-9555 Web site: www.astm.org, email: service@astm.org.

2.4 SAMPLES

A. The Contractor shall submit one (1) sample of the shipping container within (fifteen) 15 calendar days after date of contract award to the Government Point of Contact (GPOC) at DLA Distribution Corpus Christi Texas for approval.

B. Within ten (10) calendar days after receipt of the sample, the GPOC shall notify the Contractor concerning acceptability of the sample. The acceptable sample will count as part of the first delivery quantity.

mailto:service@astm.org

C. If the sample does not comply with the technical specifications, the Contractor shall be responsible for correction and resubmittal of the sample at no cost to the Government.

D. If the Contractor cannot provide acceptable samples, the Government reserves the right to terminate the contract award and either issue an award to the next lowest offeror or resolicit the requirement.

E. The Government reserves the right to waive the sample requirement in writing, at its own discretion.

3.0 SUPPLY DOCUMENATION REQUIREMENTS

3.1 ECONOMIC PRICE ADJUSTMENT

Incorporation of an economic price adjustment clause will allow the offset of the volatile nature of paper-related products’ market prices. Market prices for the commodities used in shipping containers can be found in Pulp and Paper. Pulp and Paper is the most circulated and respected source of information within the fiberboard industry. The website for the Pulp and Paper is www.pulpandpaper.net.

3.2 DELIVERY SCHEDULE

The Government estimates delivery of 240 wood containers during each ordering period. Quantities will be detailed at each delivery order beginning the month after sample acceptance for the duration of the contract, including options if exercised.

3.3 DELIVERY INFORMATION

The Contractor shall deliver the samples and shipping containers to the following address:

SW3222

DLA DISTRIBUTION CORPUS CHRISTI

540 FIRST ST. S.E.

CORPUS CHRISTI, TX 78419

3.4 PACKING AND MARKING REQUIREMENTS

A. All shipping containers shall be packaged best commercial practice in accordance with ASTM D3951-10 and marked in accordance with MIL-STD-129R.

B. Crates may be banded together in bundles using steel banding material not to exceed a maximum of five (5) crates per bundle and should not be stacked higher than two (2) bundles high. Crates must be stacked squarely & secured adequately to prevent load from shifting while in transit. Crates must be kept covered while in transit and delivered using a vehicle that allows for loading & unloading from the side.

C. All shipments shall contain proper shipping documentation. Contractor shall attach a water-resistant envelope containing all mandatory commercial shipping documentation to the exterior of the shipment.

See Section 3.5 Order and Receipt Documentation Requirements.

D. Special Marking Requirements. Each shipping container shall have special markings as required by the applicable ASTM guideline(s).

3.5 ORDER AND RECEIPT DOCUMENTATION REQUIREMENTS

A. Shipping Documentation

1. All shipments shall contain proper shipping documentation. Contractor shall attach a water-resistant envelope containing all mandatory commercial shipping documentation to the exterior of the http://www.pulpandpaper.net/ shipment.

2. Omission of any data on the shipping documentation could cause a delay in proper receipt of goods and significantly delay payment.

3. All shipping documentation shall include: the contract number, the CLIN number, the Order Document Number (ODN) for the item, the stock (material) number, the quantity, and the unit of issue.

B. Proof of Delivery Documentation To ensure prompt payment, IAW FAR Part 46.601 -- Material Inspection and Receiving Reports, the Proof of Deliveries must include the following:

• Contract Number and/or Original Document Number (ODN).

• Delivery Order Number (as applicable).

• Contract Line Item Number (CLIN) and Material Number.

• Quantity Shipped with reference to quantity ordered.

• Printed name and signature of Government employee who accepted material.

End of Supplies Requirement Specifications Document