Attachment 1-Specifications.pdf
PDF 162 KB Posted
- Attached to
- Maintenance Management Contract
- Solicitation number
- 12305B24Q0128
About this file
This document is a Statement of Work (SOW) for a Maintenance Management Contract (MMC) for the USDA Pasture Systems and Watershed Management Unit located in University Park, PA. The objective of the MMC is to establish a contract to facilitate and expedite the coordination and repairs of specialized laboratory instruments not currently covered under full service agreements or OEM warranties.
The scope includes the contractor providing corrective repair services, including parts, labor, and travel, for on-site or off-site repairs with a targeted 5-day response time. The contract is an IDIQ with a not-to-exceed limit of $45,000. The period of performance is a base year from September 1, 2024 to August 31, 2025, with four 12-month option years. The contract will be awarded on a Lowest Price Technically Acceptable basis. Offerors must demonstrate technical capability to meet the performance elements and submit a firm-fixed price quote valid for at least 60 days. The solicitation is a total small business set-aside with NAICS code 811310.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 4-Questions and Answers.docx | DOCX document | |
| Attachment 5-Equipment List.xlsx | XLSX spreadsheet | |
| Attachment 2-Contract Terms and Conditions.pdf | ||
| Attachment 3-Wage Rates.pdf |
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Statement of Work
USDA-ARS Pasture Systems and Watershed Management Research Unit
Maintenance Management Contract (MMC)
Objective:
The USDA Pasture Systems and Watershed Management Unit: University Park, PA, has a requirement to establish a Maintenance Management Contract (MMC) to facilitate and expedite the coordination and repairs of specialized laboratory instruments which are not currently covered under full service agreements or OEM warranties. Currently, repair requests on off-contract or post-warranty equipment yield excessive downtime which impacts the USDA’s mission. Current budget constraints limit the laboratory’s ability to procure full service contracts for all instrumentation. The proposed MMC will enable the laboratory to expedite corrective repairs for laboratory equipment across various manufacturers within a pre-defined budget under an IDIQ contract. The MMC will allow the laboratory to use equipment predictably with minimal downtime with the services of a prime contractor.
Scope:
The contractor shall furnish repair services at the USDA’s request. At the time of service need, the contractor will quote individual service requests to include diagnosis and/or repairs of applicable instrumentation. Upon approval of cost estimate, the contractor shall initiate services with the designated OEM or ISO service provider. Corrective repair services shall include parts, labor, and travel for on-site or off-site repairs. The Contractor’s initial offer should contain the offeror’s best terms from a cost/price and technical standpoint. The Contracting Officer (CO) reserves the right to negotiate price, and terms and conditions at any time before contract award.
• Field Service Engineer labor, travel, and parts required for Corrective Maintenance visits with a best efforts targeted response time of five (5) days.
• A certified service engineer will conduct diagnosis and Corrective Maintenance procedures using the latest support tools.
• Apply any applicable discount on spare parts, accessories, and consumables for the instruments covered under this contract and during the effective period of this contract.
• Software and firmware updates upon request and in conjunction with Corrective Repair visit (updates are defined as changes of the existing software version that are intended to improve its performance).
Special Requirements
• Requires the ability to issue and fund workorders with various OEM certified providers
• Use of Original Equipment Manufacturer (OEM) Parts
• Laboratory may designate preferred service providers upon request
• Dedicated Account Executive available 24/7/365
Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, GFI) Equipment covered by Maintenance Management Contract:
• Elementar, Beckman-Cloutier, Applied Biosystems, Virtis, Thermo, Agilent instruments
• Miscellaneous Laboratory Instruments requested at the time of service mailto:jack.jaimes@NexusGroupLLC.com
Place of Performance
USDA-ARS-PSWMRU
Curtin Road, Building 3702 University Park, PA 16802-3702
Period of Performance:
Base Year: 12 months (September, 1 2024-August, 31 2025) Option Year One: 12 months (September, 1 2025-August, 31 2026) Option Year Two: 12 months (September, 1 2026-August, 31 2027) Option Year Three: 12 months (September, 1 2027-August, 31 2028) Option Year Four: 12 months (September, 1 2028-August, 31 2029)
Type of Contract: The type of contract will be an IDIQ Contract quoted per job request with a Not to Exceed (NTE) limit of $45,000. A modification would be required to increase limit.
Security Considerations All contractors must have a valid photo identification, to conduct services at any USDA facilities and locations. Contractors must sign in with security, prior to conducting any services.
Travel If required, travel will be coordinated with the Program Office, at least two weeks in advance.
Performance Measures: Annual Maintenance Management Contract
Quality Assurance:
Contractor shall conform to quality assurance standards in accordance with best commercial practices, unless otherwise specified.
USDA POC
Kyle R. Elkin, Ph.D.
Research Chemist mailto:jack.jaimes@NexusGroupLLC.com
File details come from the government source that posted it. Updated .