Attachment 1 - Specifications.pdf

CONSTRUCTION DOCUMENTS

SPECIFICATIONS

Medium Temperature Hot Water Line Replacement

U.S. Department of Justice Federal Bureau of Prisons

FCI Otisville

SMRT Architects and Engineers

877.700.7678 smrtinc.com

May 4, 2021

April 21, 2021

SEALS PAGE

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DOCUMENT 000107

SEALS PAGE

1.1 DESIGN PROFESSIONALS OF RECORD

A. Civil:

1. Jeff T Aceto.

2. License #: 104029 (New York)

3. Responsible for Divisions 01, 02, 03, 07, 09, 31. 32, and 33.

B. Plumbing / Mechanical / Electrical:

1. David R. Vashon.

2. License #: 6103 (Maine)

3. Responsible for Divisions 22, 23 and 26.

END OF DOCUMENT 000107

Construction Documents

INTENTIONALLY LEFT BLANK

May 4, 2021

TABLE OF CONTENTS

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SECTION 000110

DIVISION SECTION TITLE

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

000107 SEALS PAGE

000110 TABLE OF CONTENTS

000115 LIST OF DRAWING SHEETS

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY OF WORK

011002 PROJECT SECURITY

011002A-1 SECURITY NOTICE

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013529 HEATH, SAFETY AND EMERGENCY RESPONSE PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

015713 TEMPORARY EROSION AND SEDIMENT CONTROL

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017329 CUTTING AND PATCHING

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

DIVISION 02 - EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 03 - CONCRETE

033000 CAST-IN-PLACE CONCRETE

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

078413 PENETRATION FIRESTOPPING

079200 JOINT SEALANTS & EXPANSION JOINTS

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DIVISION 09 - FINISHES

092900 GYPSUM BOARD

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230000 BASIC MECHANICAL REQUIREMENTS

230500 BASIC MECHANICAL MATERIALS AND METHODS

230519 METERS & GAGES

230529 HANGERS & SUPPORTS

230553 MECHANICAL IDENTIFICATION

230719 HVAC PIPE INSULATION

232113 HYDRONIC PIPING AND SPECIALTIES

232123 HYDRONIC PUMPS

DIVISION 26 - ELECTRICAL

260010 SUPPLEMENTAL REQUIREMENTS FOR ELECTRICAL

262923 VARIABLE-FREQUENCY MOTOR CONTROLLER

DIVISION 31 - EARTHWORK

311000 SITE CLEARING

312000 EARTH MOVING

312319 DEWATERING

315000 EXCAVATION SUPPORT AND PROTECTION

DIVISION 32 - EXTERIOR IMPROVEMENTS

321216 HOT MIX ASPHALT PAVING

321313 CONCRETE PAVING

329200 TURF AND GRASSES

DIVISION 33 - UTILITIES

336313 UNDERGROUND MEDIUM TEMPERATURE HOT WATER DISTRIBUTION

PIPING

END OF SECTION 000110

May 4, 2021

LIST OF DRAWINGS SHEETS

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SECTION 000115

LIST OF DRAWINGS SHEETS

PART 1 - GENERAL

1.1 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled “Issued for Bid”, dated “TBD”, as modified by subsequent Addenda and Contract modifications.

B. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

C-001 Cover Sheet

C-002 General Notes

C-003 Overall Site Plan – MTHW Supply and Return Piping

C-004 Temporary Heating System Plan

C-005 MTHW Piping & Profile A – Sta 0+00 to Sta 4+72

C-006 MTHW Piping Plan – Alignment B1 & Alignment B: Sta 5+00 to Sta 19+28

C-007 MTHW Piping Plan – Alignment B: Sta 19+28 to Sta 32+87

C-008 MTHW Piping Plan – Alignment D: Sta 60+00 to Sta 66+24

C-009 MTHW Piping Plan – Alignment D: Sta 66+24 to Sta 86+82

C-010 Building Part Plans- Buildings 1, 2, 3, 4, & 5

C-011 Building Part Plans- Buildings 6, 7, 8A, 8B, 8C, 8D, 10, 11, &12

C-012 Site Utility Details And Schedules

C-013 Isolation Valve Box and Interior Pipe Support Details

C-014 Site Erosion and Sedimentation Control Plan

C-015 Site Erosion and Sedimentation Control Notes and Details

END OF SECTION 000115

May 4, 2021

SUMMARY OF WORK

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SECTION 011000

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Conditions and other Division 01 Specification Sections, apply to this Section.

Supplementary

1.2

SUMMARY

A. Section Includes:

1. Project Information.

2. Work covered by Contract Documents.

3. Access to site.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and drawing conventions.

B. Related Requirements:

1. Section 015000, “Temporary Facilities and Controls” " for limitations and procedures governing temporary use of Owner's facilities

1.3 PROJECT INFORMATION

A. Project Identification:

1. Project Location: Federal Correctional Institution Otisville, 93 Two Mile Road, Otisville, NY 10693.

B. Owner: United States Department of Justice, Federal Bureau of Prisons

1. Owner’s Representative: Mr. Michael Bond.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1.5 This project includes the replacement of a medium temperature hot water system to serve the

FCI with heating and domestic hot water. Work includes selective demolition, earthwork, pipe and appurtenances installation, selective interior pipe replacement, restoration, erosion control, and associated Work.

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A. Type of Contract:

1. Project will be constructed under a single prime contract.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings and coordinated with the Owner.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas where work is permitted per security requirements.

2. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations. Restore areas used for material storage, office trailers and staging areas after construction is complete or areas are no longer needed.

1.7 COORDINATION WITH OCCUPANTS

A. Owner Occupancy: Owner will occupy site and existing, adjacent building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits from buildings.

B. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities.

Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

C. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

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B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 6:00 a.m. to 4:30 p.m., Monday through Friday, except Federal Holidays.

1. Any work to be completed at any other time requires written approval, and a minimum of five (5) working days prior to the start of the work.

C. Access to the site will be available through the institution Rear Sallyport during normal working hours except during emergencies. It is the responsibility of the Contractor to familiarize himself/herself, employees, and subcontractors with the working hours and conditions in the correctionalfacility, as working hours may not constitute a full eight-hour work day.

D. To avoid processing out of and back into the institution mid-day, lunches are to be consumed at the work site. Workers shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

E. Contractors should plan for a certain amount of time for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, fog or any other weather-related events, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, to secure and stow all tools, equipment, and materials, and will be escorted out of the institution. Work will resume once the institution emergency passes.

F. Contractors will NOT be allowed to bring cell phones, two-way pagers, or cameras into the institution. The Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos for record keeping.

G. No alcohol, drugs, drug paraphernalia, or weapons may be brought onto institution property at any time, to include Pre-Bid Meeting, Pre-Construction Meeting, and throughout the project duration. These items may not be on the person or stored in vehicles.

H. Contractor personnel shall wear clothing suitable for the work they are to perform. The following clothing is not permitted on institution grounds:

1. Green or khaki-color clothing (inmates wear these colors);

2. Camouflage shirt/pants/outer wear;

3. Shorts;

4. Sleeveless shirts/tank tops;

5. Clothing showing alcohol, drugs, or drug paraphernalia.

I. All Contractors, subcontractors, and their employees shall have and wear at all times while on the job site, the required personal protective equipment (PPE) prescribed by industry standards.

It is the responsibility of the Contractor to establish PPE standards and provide all PPE.

J. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

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1. Notify Owner not less than 72 hours in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

K. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than 72 hours in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

L. Smoking: On Federal Property, smoking is only allowed in designated outdoor areas. This policy will be strictly enforced.

M. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.9 DELIVERY OF MATERIALS

A. All construction materials/equipment required for the Work shall be processed by the

Contractor and coordinated with the institution Contracting Officer's Representative (COR) for temporary storage.

B. Anything shipped directly to the site may be received by the Contractor between the hours of

8:00 AM and 2:00 PM, Monday through Friday, except Federal Holidays. Under no circumstances will FBOP staff receive or sign for a delivery. The Contractor or his representative must be present to verify and accept the delivery.

C. Contractors shall provide their own means of loading and unloading material and equipment.

D. Do not use the institution entry/driveway for the loading, unloading, or storage of any materials or equipment. Do not impede/block the driveway at any time.

1.10 STORAGE OF MATERIALS AND EQUIPMENT

A. All construction materials/tools shall be stored in a designated area, mutually agreed upon by the COR and the Contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the Contractor and the COR. All tools will be inventoried prior to entering and exiting the work site, and must be accounted for each work day. Any broken tools shall be inventoried, and all parts must be accounted for. Report any lost or broken tools to the escorting staff immediately. Escort staff shall have the right to inventory or check tools at any time during work hours. Refer to Section 015000 and the Drawings for additional information.

B. All materials, must be stored in areas coordinated with the COR.

C. All ladders regardless of the size shall be stored secured to a stationary fixture with a chain and lock in a predetermined area, such that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff.

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D. All extension cords regardless of length shall be in good condition with no broken outer insulation and shall be secured in a locked construction gang box.

1.11 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations as indicated and scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

May 4, 2021

PROJECT SECURITY

011002 - 1 Construction Documents

SECTION 011002

1.1 SUMMARY

A. Section includes:

1. Requirements for the handling and dissemination of Sensitive But Unclassified (SBU) documents and electronic design and construction information for FBOP projects.

2. Protection of the project documents, design information, site access and security features of the project.

B. In order to reduce the potential for compromising the security of the proposed correctional facility, or portions thereof, the Contractor shall:

1. Limit the availability of potentially sensitive information concerning design layout, security features and electronic devices and systems, and utility systems for the Work of the Contract.

2. Limit Sensitive But Unclassified - SBU project information to persons having a legitimate need-to-know.

3. Develop, submit for approval, and implement a Project Security Plan.

4. Adhere to procedures developed by the FBOP and the Contractor to limit access to the project site to persons having official business.

5. Comply with security procedures required for contract employees to enter operating

FBOP correctional facilities to perform project related work.

1.2 DEFINITIONS

A. Sensitive But Unclassified - SBU: Building designs, floor plans, construction plans, specifications and details, equipment locations and types, information concerning utility service designs and layouts, and any other information considered a security risk.

B. Non-Sensitive Information: All project related information, including written and electronic media, not classified as Sensitive But Unclassified - SBU. The Contractor shall request and receive approval from the Contracting Officer prior to making project related information available to the public.

C. Reasonable Care: Limiting dissemination to authorized users. Dissemination of information shall only be made upon determining the recipient is authorized to receive it.

D. Need-To-Know: Architects, engineers, consultants, contractors, subcontractors, suppliers, and other government entities the Contractor deems necessary to perform the Work of the Contract.

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E. Secure Areas: The area inside the security perimeter fence of an operational FBOP correctional facility and within 100 meters of the perimeter patrol road and any ancillary building.

F. Operational Institution: FBOP facilities/institutions are deemed operational upon Final

Acceptance by the FBOP. FCI Otisville is an Operational Institution.

1.3 SUBMITTALS

A. Project Security Plan

1. The plan shall include the following information:

a. A Document/Electronic Media Control Plan.

2. Prepare and submit electronic copies of the Project Security Plan for review and approval.

B. Document/Electronic Media Control Plan:

1. Shall include a description of the methods for handling and disseminating sensitive information to entities having the need to know.

2. Clearly describe the methods of issuing Sensitive But Unclassified and shall include the following requirements:

a. Number of plans (or plan sets) and documents issued by the Contractor, and/or design professionals.

b. Dates of issuance.

c. Individuals/firms receiving the documents.

d. Signed copies of the Document Security Notice from the recipients of the Sensitive But Unclassified - SBU information shall be maintained by the Contractor.

3. Shall describe the method of collecting and forwarding to the FBOP signed Document

Security Notices from all recipients of Sensitive But Unclassified - SBU disseminated by the Contractor.

4. Sensitive But Unclassified - SBU information included as a portion of Work of this

Contract may be listed or included on a secure Internet site available to authorized users.

All electronic transmissions of Sensitive But Unclassified - SBU design data shall be made using commercially available secure sockets layer (SSL) encrypted security systems. The Contractor is to provide a listing of all authorized entities having access to Sensitive But Unclassified - SBU information using this system. The Contractor shall also provide password(s) to allow the FBOP access to the stored Sensitive But Unclassified information.

5. Within fourteen (14) calendar days after the receipt of Contractor’s Document Control

Plan, the FBOP will deliver a review report to the Contractor identifying any unacceptable portions thereof. The Contractor shall then make corrections and resubmit

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Medium Temperature Hot Water Line Replacement the Document Control Plan prior to submitting any Preliminary Design Submissions to the FBOP.

C. Site Access Control Plan:

1. The Contractor shall develop and submit a comprehensive plan describing the methods to be used in controlling access to the site during the construction phase. The plan shall be developed and coordinated with the Supervisory Construction Representative.

PART 3 - EXECUTION

3.1 PROTECTION OF SECURE INFORMATION

A. The entity disseminating Sensitive But Unclassified - SBU project information shall obtain an original Document Security Notice form signed by authorized users of Sensitive But Unclassified - SBU information. The Contractor shall submit the original signed Document Security Notices to the Owner on a monthly basis. Only one Document Security Notice is required for each person or firm receiving Sensitive But Unclassified - SBU information for duration of this Contract.

3.2

LABELING OF INFORMATION

A. All Sensitive But Unclassified - SBU information, either in electronic media or paper formats shall have imprinted on each page and diskette/CD:

PROPERTY OF THE UNITED STATES GOVERNMENT

SENSITIVE BUT UNCLASSIFIED

Properly destroy documents/media when no longer needed.

B. The following paragraph will be included on the cover sheet of the construction drawings and project specifications and on the label of all electronic storage media:

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS, SPECIFICATIONS OR INFORMATION TO

UNAUTHORIZED USERS IS PROHIBITED.

Do not remove this notice Properly destroy documents/media when no longer needed.

C. The previous two statements shall be prominently labeled in bold type in a size appropriate for the document.

3.3 REQUIREMENTS FOR CONTRACT WORKERS ENTERING INTO SECURE AREAS AT

OPERATIONAL FBOP FACILITIES

A. The following procedures shall be implemented for entry of Contractor worker into secure areas at operational FBOP facilities:

1. A list of personnel shall be provided to the Contracting Officer for all Contractor workers who may have a need to perform work inside of secure areas.

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2. Refer to the Solicitation Documents for specific information regarding entry requirements. Background checks for all contract workers are required prior to receiving clearance to enter activated federal prison facilities. The background investigation is made in order to determine the appropriateness of the individual listed on the form to enter secure areas of an operational correctional facility and is a mandatory requirement for all work and site visits inside the secure facility perimeter.

3. The completed background check forms shall be hand delivered by the Contractor to the

FBOP Contracting Officer to initiate the check. Once the check has been completed and a decision made, the Contractor shall be informed of the personnel approved for entry. In cases of disapproval, the FBOP shall only inform the Contractor that entry approval has been denied, in compliance with the Privacy Act requirements.

4. All Contractors/subcontractors and their construction staff will be required to pass an

NCIC background investigation prior to being granted access to the institution to start work.

5. Interactions with inmates are prohibited.

6. All Contractor/subcontractor personnel working on site must bring a valid photo ID each day to gain access to the institution.

7. Each day, each Contractor and subcontractor shall provide a checklist to the Contracting Officer's Representative (COR), showing all employees on site, verifying the number of workers on site, and that all workers are approved to be on site.

8. The Contractor shall coordinate scheduled work inside the secure areas of the existing institution with the Construction Representative.

9. Contractors will be escorted by institution staff at all times while inside the fence, or in other secure areas. . Personnel will be escorted from the Rear Sallyport to the work site as a group, and will be escorted back to the Rear Sallyport as a group at the end of the work shift.

10. Any lost, broken or missing tools must be reported to escort staff immediately.

3.4 KEY CONTROL PROCEDURES

A. The FBOP shall maintain control of all security keys.

3.5 SECURITY REQUIREMENTS FOR SENSITIVE BUT UNCLASSIFIED - SBU

INFORMATION

A. The Contractor shall maintain a secure location at the contract site where Sensitive But Unclassified - SBU documents are stored. A secure location is an area under supervision of the Contractor’s employees that is not accessible to unauthorized persons. Secure storage facilities are required for Sensitive But Unclassified - SBU documents when not attended.

B. The Contractor, Architects and Engineers of Record, subcontractors, and vendors shall provide secure storage for all Sensitive But Unclassified - SBU construction documents for this project at their off-site places of business.

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3.6 PHOTOGRAPHY

A. Photography of the Work of the Contract by persons other than representatives of the Federal Government is prohibited. Upon request, the Government will take photographs of specific conditions for progress documentation or issue resolution, and provide digital copy to the Contractor.

1. Photography is limited to making photographic and/or digital records of construction progress necessary for monthly reports, issue resolution and contract requirements.

2. Photographic records made of the construction or equipment installations showing Sensitive But Unclassified - SBU information shall not be made available to the public.

3. Use of other photographic records for dissemination in advertising, publishing and printing is prohibited unless prior approval is granted by the FBOP.

4. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

3.7 RETAINING AND DESTROYING DOCUMENTS

A. Necessary record copies for legal purposes (such as those retained by the Designers of record and the Contractor) must be safeguarded against unauthorized use for the term of retention.

Documents no longer needed shall be destroyed.

B. Destruction shall be accomplished by burning or shredding of hard copy, and/or physically destroying CDs, deleting and removing Sensitive But Unclassified - SBU files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

C. At Project Closeout for all contracts using Sensitive But Unclassified - SBU information, the

Contractor shall submit a compliance certification letter to the FBOP certifying that all known copies of non-record plans and specifications containing Sensitive But Unclassified - SBU building information have been located and disposed of in a manner that ensures information security. This certification extends to Sensitive But Unclassified - SBU documents and electronic media issued to subcontractors.

PART 4 - ATTACHMENTS

01-00 02 - A1 FBOP DOCUMENT SECURITY NOTICE (for use with firms that are directly related to project, having a need to know.)

END OF SECTION 011002

Construction Documents 01 00 02 - 1

FBOP DOCUMENT SECURITY NOTICE

Project Name RFP No.

Contract No.

□ Prospective Bidder/Offeror Firm:

□ Contractor Firm:

□ A/E of Record / Designer of Record Firm:

□ Subcontractor/Design Consultant Firm:

□ Vendor Firm:

□ Firm:

* The Contractor is responsible for: the distribution of this Notice to applicable parties, to obtain required signatures and to maintain a file of the signed Notices for turnover when requested to the FBOP Contracting Officer.

This Notice addresses Sensitive But Unclassified building information. Documents provided under this solicitation/contract are intended for use by “authorized users only” and those firms and individuals with a “need-to-know.” FBOP requires the holder of the documents to exercise reasonable care related to the dissemination, storage and handling, and destruction of Sensitive But Unclassified documents per the following structures and the FBOP Technical Guidelines, Section 01 00 02:

1. Limiting dissemination to authorized users only. Dissemination of information shall only be made upon the determination the recipient is authorized to receive it. The criterion to determine authorization is need-to- know. Those with a need-to-know are those specifically granted access for the conduct of business on behalf of or with FBOP. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, maintenance and repair contractors, equipment service contractors, firms handling reproduction tasks, and others the contractor deems necessary in order to submit an offer/bid or to complete the work orcontract.

NOTE: It is the responsibility of the person or firm disseminating the information, (A) to assure the recipient is an authorized user, (B) to keep a record of the recipients, and (C) to deliver the record to the FBOP Contracting Officer upon notifying the FBOP of the destruction of Sensitive But Un- classified building information.

2. Authorized non-Government users shall provide valid identification to receive Sensitive But Unclassified building information. The identification shall be presented and then verified by the holder of the documents upon a request to provide consultant /subcontract services and/or the initiation of services.

Valid identification shall be all items (a) through (c), below, and including item (d), as necessary.

(a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of theindividual legally authorized to act for the company. The business must be of the type required to do the work. A general contractor’s license may be substituted for the businesslicense in states that issue such licenses. In rare cases where a business license is not available from the jurisdiction, the alternate information shall be provided and testified to by the submitter: and

(b) Verification of a valid DUNS Number against the company name listed on the business license or certification. Verification may be obtained through http//www.fpdc.gov, or by calling Dun & Bradstreet at 703-807-5078 to set up an account, and

FPOP DOCUMENT SECURITY NOTICE

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01 00 02 - 2 Construction Documents

(c) A Valid IRS Tax ID Number of the company requesting the information:

and, as necessary.

(d) A Valid picture state drivers license shall be requested of person(s) picking up Sensitive But Unclassified documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so bythe company obtaining the documents. Sensitive But Unclassified documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) through (c), above.

3. Retaining and destroying documents. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Record copies retained forlegal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against un-authorized use for the term of retention. Documents no longer needed shall be destroyed (e.g., after contract award, after completion of any appeals process, after completion of the work, etc.). Destruction shallbe done by burning or shredding hardcopy, and/or physically destroying CDs, deleting and removing files from electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

4. Written agreement of disposal. For all contracts using Sensitive But Unclassified building information, the contractor shall provide a written statement at the time of Release of Claims or other signifying contract action, testifying the Sensitive But Unclassified building documents have been properly disposed of in order to obtain final payment. A recipient of Sensitive But Unclassified information not awarded a contract acknowledges the requirements to use reasonable care, as outlined above, in order to safeguard the documents and, (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all Sensitive But Unclassified information received during the solicitation.

I agree that I will abide by this agreement and will only disseminate Sensitive But Unclassified building information to other authorized users under the conditions set forth above.

Signature: Date:

Title:

Copy of business license attached. DUNS Number:

IRS Tax ID Number:

Date:

(signature) reviewed by FBOP Contracting Officer

May 4, 2021

SUBSTITUTION PROCEDURES

012500 - 1 Construction Documents

SECTION 012500

A. Drawings and general provisions of the Contract, including General and Supplementary

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailabilityof required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

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c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Owner's Action: If necessary, Owner will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Owner will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Standard Form 30 (Amendment of Solicitation/Modification of Contract).

b. Use product specified if Owner does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. If necessary, engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

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1.6 PROCEDURES

A. The Contractor must submit substitution requests for any changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor. The Contractor must not substitute any product including but not limited to installation, purchase, or storage without written approval from the Architect and the Owner through submittals for substitution, change order or construction change directive.

B. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Owner will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Owner will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one subcontractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all subcontractors involved.

B. Substitutions for Convenience: Owner will consider requests for substitution if received within

60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Owner.

1. Conditions: Owner will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Owner will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

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f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one subcontractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all subcontractors involved.

END OF SECTION 012500

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CONTRACT MODIFICATION PROCEDURES

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SECTION 012600

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Owner will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time on Standard Form 30 (Amendment of Solicitation/Modification of Contract).

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Owner will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Owner are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and

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012600 - 2 Construction Documents finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms provided by Owner.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the Owner.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use CSI Form 13.6A, "Change Order Request (Proposal)," with attachments CSI Form 13.6D

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Owner will issue a Change Order for signatures of Owner and Contractor on Standard Form 30 (Amendment of Solicitation/Modification of Contract).

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Owner may issue a Construction Change Directive on Standard Form 30 (Amendment of Solicitation/Modification of Contract). Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

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END OF SECTION 012600

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PAYMENT PROCEDURES

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SECTION 012900

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment.

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Owner at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule ofvalues:

a. Project name and location.

b. Name of Architect.

c. Owner's Project number.

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Medium Temperature Hot Water Line Replacement

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor; identify details for work hours including laborer title and rates for regular or overtime.

2) Materials; identify details for quantities, sizes, packaging, and conditions.

3) Equipment.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

4. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

5. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

6. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

7. Schedule of Values Revisions: Revise the schedule of values when Change Orders or

Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

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Medium Temperature Hot Water Line Replacement

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

1. Submit draft copy of Application for Payment seven days prior to due date for review by

Architect.

C. Application for Payment Forms: Use AIA document G702 and AIA Document G703 form for

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Owner will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated…