ATTACHMENT 1 - SPECIFICATIONS AND STATEMENT OF WORK.doc

2014 Forest Spraying Elizabethtown Training Academy

Bid Specifications and Statement of Work

Bid #6100030319

I. SCOPE OF WORK:

The Pennsylvania Department of Corrections, Training Academy, requires the services of an Operator for approximately two (2) weeks at specifically designated locations to provide herbasish and woody invasive control using glyphosate and oust.

Any questions concerning the technical aspects of this bid should be directed to the Assistant District Forester, Rick Hartlieb, at (610) 582-9660, (physical address listed below). Questions concerning the Purchase Order or bidding procedures should be directed to the DOC Procurement Office, Cheryl Gee, at (717) 728-4038.

Rick Hartlieb, Assistant District Forester

PA DCNR Bureau of Forestry

845 Park Rd.

Elverson, PA 19533 rhartlieb@pa.gov (610)582-9660

II. CONTRACTOR TASKS:

Herbicide to be applied to property Training Academy owns at 1451 N Market St, Elizabethtown, PA 17022, with said property being located in Mount Joy Township of Lancaster County, in the state of Pennsylvania.

Vendor agrees to provide, at its own expense, all equipment, labor, materials and vehicles necessary to apply by ground equipment, the chemicals onto the property of the Training Academy, in compliance with the terms and conditions set forth herein.

Estimates of the land to be sprayed contains approximately 70 acres. Acreages may need to be adjusted when agreeable to both Training Academy and winning vendor.

Herbicide Formulation:

Sulfometuron Methyl: 2 oz. per acre

Glyphosate: 2 qt. per acre

Surfactant: 1 pt. per acre

Herbicide applications shall begin no sooner than Aug 1, 2014 and shall end no later than October 15, 2014, hereinafter referred to “2014 spray season”.

Environmental Issues:

A PA Natural Diversity Index (PNDI) was conducted to evaluate potential impacts of harvesting timber and herbiciding forest weeds. There are no known impacts on rare, threatened, or endangered plants or animals on this site. The PNDI report is on file at the District 17 office.

III. SITE INSPECTION:

A site inspection will be held on Aug 5, 2014 at 10:00 a.m. prior to the bid opening at the DOC Training Academy 1451 North Market Street Elizabethtown, PA 17022.

IV. CONTRACTOR REFERENCES:

After the bid opening, and prior to awarding of the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

V. CONTRACT REQUIREMENTS:

The Contractor shall comply with the following contract terms and conditions, as attached to the bid #6100030319 or incorporated by reference:

Attachment 1 – Statement of Work and Specifications, plus site map Attachment 2 – Reciprocal Limitations Attachment 3 – Terms and conditions Attachment 4 – Security Procedures for Contractors Attachment 5 – Instructions to vendors for bidding

The contractor shall abide by all Department of Corrections rules and regulations while on state property as stated in Attachment 3. While on state property, the contractor and employee(s) shall be accompanied by an appointed Corrections Officer upon initial “checking” at the central control desk. Contractors and staff will be required to sign a log book from time of arrival and at time of departure of state grounds.

VI. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $500,000 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000 per occurrence.

Such policies shall name “The Commonwealth of PA-DOC” as an additional insured. Prior to the commencement of work under this contract, the Contractor must provide the Commonwealth with current Certificates of Insurance which evidence that the Commonwealth has been included on the policy as an additional insured. These certificates must include the contract location and a brief description of the contract work. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

VII. CONTRACT TERM:

The contract term shall commence upon execution and receipt of purchase order and terminate October 15, 2014, VIII. BID AWARD:

The bidder shall submit bid electronically only with all appropriate requested information as found on the Pennsylvania Department of General Services website, www.pasupplierportal.state.pa.us.

Bid will be awarded based on the lowest total sum. In the event of a discrepancy between the unit price and extension of figures, the unit price will prevail. Contractor shall be responsible for all associated costs and equipment with the completion of this project, i.e.: insurances, fuel, equipment, permits as applicable.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. Contractor shall be paid at the unit price bid for actual work performed.

For lump sum award bids vendor is responsible for costs associated with the completion of the project, i.e. insurances, fuel, equipment, permits, as applicable.

IX. PAYMENT TERMS:

Payments shall be made on a reimbursement basis for actual services performed. Contractor will invoice at the completion of the project for actual services rendered.

X. INVOICES:

All invoices for this contract MUST be sent to the following address:

DOC PPR Comptroller

P.O. Box 8005

Harrisburg, PA 17105-8005

All invoices MUST have the Purchase Order Number, as well as your SAP Vendor Number, on the invoice. Failure to provide this could result in a delay of your payment.

Invoice format must be in accordance with the Invitation for Bids sheet.

XII. BID RESULTS:

Bids will be opened and tabulated on the date and time specified in the invitation for bids. They will be available on the day following the bid on www.emarketplace.state.pa.us. The bid tabulations are for information only and do NOT constitute actual award/execution of a contract. The results are the apparent bidders and all bids are under review until final award of the purchase order.