Attachment 1_SOW_X-Ray Machine Pinch Point Safety Guards.pdf

Attachment 1, 12639525Q0076

STATEMENT OF WORK

1. Project:

Design and install six X-Ray machine pinch point safety guards

2. Location:

25 Jose Santana USDA Bldg Carolina, PR 00979

3. Project Description:

a. Pinch point guards.

• Must be constructed out of stainless steel.

• Must be easily serviceable and removable.

• Must be attached with screws. No welding or rivets.

• Must not be attached to or touch the x-ray machines in any way.

b. Logistics

• Contractor must procure access permits to work inside the LMM airport for all equipment and personnel.

• Contractor must coordinate unloading of materials and equipment with the airport administration.

• Installation should be one area at a time to avoid operational disruptions.

4. Project Contacts:

a. Contracting Officer james.g.roloff@usda.gov 612-590-7603

b. Program Manager

Enrique Diaz 25 Ave. Jose A Tony Santana USDA Building Carolina, PR 00979 Voice 787-710-7443 Mobile 787-553-2047 enrique.diaz@usda.gov mailto:james.g.roloff@usda.gov mailto:enrique.diaz@usda.gov

c. Maintenance Mechanic Ramon Jimenez 25 Ave. Jose A Tony Santana USDA Building Carolina, PR 00979 Mobile 787-546-1868 ramon.jimenezsanchez@usda.gov

5. General: Prior to the start of installation, Contractor must submit for review and approval drawing submittal(s) for all proposed work, including manufacturers’ catalog cut sheets for all materials and equipment.

Construction drawings and specifications should show all proposed work items and schedules. Submittals shall meet the requirements of section 6.0 “Project Submittals.” Construction drawings shall meet the requirements of paragraph 4.3 “Compliance with Building Codes.” Contractor shall pull all applicable permits prior to the start of construction. The contractor shall adhere to the latest editions of National Codes and regulations, and federal, state, and local laws including, but not limited to, the following:

• International Building, Plumbing and Mechanical Codes

• National Fire Protection Code (NFPA)

• National Standard Plumbing Code

• National Electrical Code (NEC)

• National Life Safety Code

• OSHA Regulations

• Americans with Disabilities Act (ADA)

• Uniform Federal Accessibility Standards

• Environmental Protection Agency (EPA)

• National Earthquake Hazardous Reduction Program (NEHRP) provisions for seismic requirements in new buildings

• USDA Facilities Design Standards - ARS 242-01M

a. Pre-design Phase/Contractor Services: The Contractor shall provide all services necessary to execute the SOW including but not limited to the following tasks marked by an “X”.

[X] Pre-Fee meeting to determine Contractor resources required

[] Interview meetings with end-users and record meeting minutes

[X] Field investigate site conditions

[X] Identify potential environmental issues

[X] Space programming and conceptual floor mailto:ramon.jimenezsanchez@usda.gov plans

[] NEPA documentation

[] Operating cost model - of the projected energy (i.e. gas, water, electricity, etc.)

maintenance (including anticipated staffing needs), and other applicable operating costs associated with the proposed facility. Analyses shall be based on projects in the surrounding area of similar construction, square footage and operations, etc.

[] Order or magnitude project cost estimate including construction costs and all soft costs - design, environmental assessment, permitting, inspection services/contract administration and designer of record services during construction.

An estimated total project cost shall be prepared for each option.

4.0 Other Project Requirements:

4.1 Field Investigation and Site Survey: The Contractor shall coordinate with the PM and PPM and inform the CO and EPM of all scheduled site investigations.

Contractor shall investigate proposed construction site to ascertain project boundaries, site conditions prior to construction. Contractor shall evaluate capacity of site utility systems to support the proposed construction and any equipment installations.

4.2 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Project design shall comply with USDA Facilities Design Standards provided in paragraph 1.4 “Project Data.”

4.3 Coordination with Local Building Officials: Public Law 100-678 requires Federal Agencies to offer Local Building Officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the Local Building Officials including Officials at the Airport, Military Base, etc. The federal Government will not pay for reviews but is amendable on a case-by-case basis. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review the design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

4.4 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes including environmental regulations and permitting requirements.

4.5 Electronic Files: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in .DWG files. Electronic and hard copy formats of the drawings and specifications will be provided to USDA.

4.6 Construction Submittal Register: The Contractor will provide an electronic copy of the submittal register to the Government. The submittal register shall list all submittals required, including construction drawings/specifications, product data, samples, test results, certificates, operation and maintenance (O&M) manuals.

4.7 Cost Estimates: The cost estimates shall include all associated parts of the repair such as subcontractor overhead and profit, contingencies, general requirements, etc.

5.0 Submittal Schedule:

The Contractor shall provide the CO/COR with a proposed schedule for all tasks.

a) Within 5 calendar days after award, the Contractor will provide the CO with a proposed schedule (subject to negotiation) of actual dates for individual submittals and Government review time. The schedule provided must indicate project requirements for each submission and review stage.

Schedule shall establish contract time requirements for meeting contract submissions and construction deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task.

The Government requires a minimum of 14 calendar days to review.

b) Contractor shall submit design progress drawings and specifications in accordance with the submittal schedule for each design discipline. Each submission shall include drawings, specifications, and itemized construction costs that represent the design stage. All details, elevations, sections, diagrams, etc. shall be included as required to fully develop the proposed work. Drawings shall be completely noted and fully dimensioned.

Specifications shall be typed in final format with all provisions included. It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal to enable the Government to perform a thorough review.