Attachment 1 - SOW - WRRC Dry Ice Gas Liquid Cylinder Dewar Supply.pdf

Statement of Work:

USDA-ARS-WRRC Dry Ice, Gas and Liquid Cylinder & Dewar supply contract

Background:

The United States Department of Agriculture, Agricultural Research Service, Western

Regional Research Center (USDA-ARS-WRRC) at 800 Buchanan St., Albany, California

94710 has a requirement for the following (see table below) to be delivered weekly (Dry ice) and on an as-needed basis, typically weekly, but multiple times per month (Cylinders

/ Dewars). The following list of deliverables are closely representative to the WRRC’s requirements, but there are infrequent times when the contractor may be asked to provide other cylinder gases.

Item Size Quantity & Frequency

Dry Ice Pellets 560 lbs Weekly

Liquid Nitrogen 22PSI 160-180 L dewar As Needed, typically 18 per month

Nitrogen Gas - Industrial Grade 250 size cylinder As Needed, typically 7 per month

Nitrogen Gas - Ultra High

Purity 99.999%

300 size cylinder As Needed, typically 2 per month

Helium - Ultra High Purity

99.999%

300 size cylinder As Needed, typically 10 per month

Argon - Industrial Grade 250 size cylinder As Needed, typically 1 per month

CO2 liquid - Industrial Grade 250 size cylinder As Needed, typically 3 per month

CO2 liquid - Industrial Grade with eductor (tube)

250 size cylinder As Needed, typically 2 per month

Oxygen - Industrial Grade 250 size cylinder As Needed, typically 1 per month

Air – Ultra High Purity

99.999%

300 size cylinder As Needed, typically 0.5 per month

Any quote provided must include all charges associated with the ordering and the delivery of gases and items as needed. Cylinder, dewar, and dry ice containers must be provided, will not be provided by the USDA. If cylinder, dewar, and dry ice container rental is a part of your proposal, you must include the charges associated with the delivery of gases and any other items, as needed.

Services to start September 30, 2022

2.1 General Requirements

2.1.1 The Contractor, as an independent contractor and not an agent of the United States

Department of Agriculture, Agricultural Research Service, Western Regional Research

Center (ARS WRRC) shall, on a weekly (delivery of dry ice) or an as required basis

(delivery of cylinder and dewars), supply the material and all other things necessary for or incident to the performance of the assigned task.

2.1.2 All work performed by the contractor shall comply with all applicable Federal, state and local laws and regulations, including, but not limited to, those promulgated under the

Resource Conservation and Recovery Act, the Toxic Substances Control Act, the

Occupational Safety and Health Act, the Hazardous Materials Transportation Act, California Title 22 and applicable Department of Transportation regulations.

2.2 Specific requirements

The contractor will provide all services necessary for the ordering, delivery of, and retrieval of empty containers listed in the schedule in accordance with all local, state, and federal laws, and regulations, and the terms and conditions of this contract.

Item Size Quantity & Frequency

Dry Ice Pellets 560 lbs Weekly

Liquid Nitrogen 22PSI 160-180 L dewar As Needed, typically 18 per month

Nitrogen Gas - Industrial Grade 250 size cylinder As Needed, typically 7 per month

Nitrogen Gas - Ultra High

Purity 99.999%

300 size cylinder As Needed, typically 2 per month

Helium - Ultra High Purity

99.999%

300 size cylinder As Needed, typically 10 per month

Argon - Industrial Grade 250 size cylinder As Needed, typically 1 per month

CO2 liquid - Industrial Grade 250 size cylinder As Needed, typically 3 per month

CO2 liquid - Industrial Grade with eductor (tube)

250 size cylinder As Needed, typically 2 per month

Oxygen - Industrial Grade 250 size cylinder As Needed, typically 1 per month

Air – Ultra High Purity

99.999%

300 size cylinder As Needed, typically 0.5 per month

The above shall be used for estimating and price evaluation purposes.

• Ordering & Delivery

The contractor shall provide a POC - preferably via the internet, to allow the COR

(USDA personnel) to place as needed orders. For dry ice – a standing order will be in place for the weekly delivery of 560 lbs.

Delivery must be made within the USDA-WRRC’s operational hours M-F 8:00 to

4:30PM

• Timeliness of delivery

Ordered as needed items must be delivered within 96 hours after the order is received.

Anytime ordered cylinder gasses are unavailable or will not be able to be delivered within this time frame must be conveyed to the COR within 24 hours of the time the order was received.

Dry ice must be delivered on a weekly basis within seven days from the previous delivery.

• Invoicing & billing

The contractor must provide an invoice for each order. Invoices must be posted on the

Dept. of Treasuries Invoice Processing Platform (IPP).

• ARS Equipment and Personnel

ARS-WRRC shall not furnish any equipment to assist the contractor in the performance of the contractor's responsibilities under this contract.

• Safety

The contractor must perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor's personnel and equipment shall comply with applicable Federal, state, and local laws, safety regulations and procedures, and contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. The contractor shall ensure that all personnel involved in handling and delivering gases and dry ice be trained for the level of expertise required for the proper performance of the task. Handling and personnel protective equipment shall be provided by the contractor and must be appropriate to ensure safe delivery and handling of the cylinder gases and dry ice.